Thanks, Judy and Russ. Just adding the spouse names, but keeping the spuses
own contact record will address this challange. BUT - it adds another layer
to a process that I believe Outlook should better streamline.

I cannot be alone with this problem, can I? Having individual records is
key for those of us who sync our pc and smartphone or, actually, just to
anyone who emails with outlook.

Jody

"Judy Gleeson (MVP Outlook)" wrote:

Yeh I know - but it's the only part solution I could see for the OP! He can
still have 2 Contacts, but just use one of them for the merge.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
"Russ Valentine [MVP-Outlook]" wrote in message
...
That was the idea OP already dismissed: including both names on the same
form.

--
Russ Valentine
[MVP-Outlook]
"Judy Gleeson (MVP Outlook)" wrote in message
...
This idea may work -

add the spouse's name to the men's Contacts forms, then mailmerge and use
the fields this way:

Hi First and Spouse name

You'll need to select only the guys when you merge. Leave out last name
as they may have different ones!

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
"Russ Valentine [MVP-Outlook]" wrote in message
...
No other ideas. Obviously, you cannot construct a merge that uses data
from two separate Contacts in the same merge field layout.

--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
Yes, thanks. However, the form doesn't accomodate email addresses,
wrok,
cell, and fax numbers for each of those individuals. Thus, I must
create
separate records for each.

Any other thoughts would be greatly appreciated.



"Russ Valentine [MVP-Outlook]" wrote:

If you want to do that type of merge, you shouldn't create separate
Contact
Records. You'll notice Outlook Contact Forms are designed to
accommodate all
family members in a single record.
--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in
message
...
I create separate contact entries for every individual (ie both my
Mom and
Dad). This allows me to enter separate birthays, email addresses,
cell
phone
and work numbers, etc.

BUT - when I perform a mail merge, I get TWO letters. My desired
result
is
to have the merge say "John and Jane Doe" and to still have all of
the
info
on both contacts. I wonder if linking can help with this?

Help!