This is not the behaviour I see here - at least not consistently
Here the default setting for the Normal paragraph style is to have 10 points
of space after, and multiple line spacing is set to 1.15.
There is another style in the default set called 'No Spacing' which is what
I would have expected 'Normal. to be.
Normal style is used by default in tables - and this isn't a beta copy of
Word (I skipped the beta process entirely) and is tested for the purpose of
clarification in its safe mode - so tables have added space.
However there is some additional behaviour going on here, which seems a tad
hit and miss. Sometimes when you insert and address into the labels tool
window, the address is posted into the label (new document) with added space
and then it is reformatted to remove the extra padding. Other times it
doesn't do that and the spacing remains. It all seems a tad flaky to me.
I will however return to that disputed paragraph and make some change based
on what I find.
Removing the space from the normal style and creating a new style with the
spacing (I renamed the No Spacing style after I added the spacing to it)
removes the anomaly, and as this was how Word was setup through its recent
versions, I fail to see why they changed it to complicate matters.
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
Beth Melton wrote:
I pointed this out to you in my previous reply regarding the behavior
of lables in Word 2007 but I'll mention it again. ;-)
On your page you have this note:
"Microsoft appears to have retained the default use of the 'normal'
paragraph style to format tables; however, in Word 2007, the normal
paragraph style has added spacing. This will result in extra spacing
between the lines of the addresses on the labels when created using
the label tool..."
Technically this statement is incorrect. By default, Word 2007 does
not add any additional spacing, not between paragraphs or line
spacing, on labels you create using the Labels command on the
Mailings tab. Now, if *you* modify your Normal style and add extra
spacing then in this scenario that spacing will also be added to the
labels. I suspect this is why you are seeing this behavior.
Note that one of the beta versions did include the additional space
but due to feedback they received this behavior was changed in RTM.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
"Graham Mayor" wrote in message
...
I don't intentionally post misleading information on my web site, so
OK, I'll bite. What is wrong with the information as it now stands?
I have checked my comments using Word 2007 in its safe mode, but I
will concede that it is possible to get so close to a project that
you miss things or misinterpret things that others see.
I have added a paragraph at the start of the page as it would appear
that I am advocating sticking to ancient ways, whereas my intention
was to show that they were still available. I have also added a
hyperlink to allow readers to jump over the following section.
I am not using nor ever have used the beta version?
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Beth Melton wrote:
Incidentally, there is still some misinformation on your page
regarding Word 2007 labels.
Do you happen to still be using a beta version?
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
"Graham Mayor" wrote in message
...
I made the changes to my web site yesterday, which you may find of
interest - All your users would have to do is save the formatted
merge source document and attach the data file as required
(assuming the same field names)
http://www.gmayor.com/merge_labels_with_word_2007.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Icemaiden wrote:
Thanks you both, Beth and Graham, I was starting to think I was
totally missing something and was nuts. I will direct users to
make a default template to use and maybe MS will add something in
the future so this won't be necessary! :-)
Thanks for your time!
LT
"Graham Mayor" wrote:
OK - I see what you mean.
I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on
the default settings of Word 2007 and noted in it the problem
with spacing of the addresses. I subsequently modified the
normal style which is used as in previous versions as the
default for tables and took it as read that it would apply also
to tables created as part of mail merge - which as you point out
it doesn't. Although the suggestions on my web page for dealing
with the spacing remain valid, the reasons don't so I will have
to re-address that over the weekend
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge*
labels, Graham??
Regular labels are fine and they automatically use no spacing
with no need to modify the defaults. It's when using mail merge
this occurs. As soon as you select Labels as the main document
type, space *before* each paragraph and single space are added
as direct formatting. The new defaults use 10 pts space after
(not 12) and 1.15 lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no
longer uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other
style nuances we experienced in past versions, then you should
modify the Document Defaults and leave the Normal style
unmodified. - The Normal template for Word 2007 is always
Norma.dotm - never Normal.dotx.
~Beth Melton
"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and
suggests that you are editing the wrong file. It is certainly
possible to set the normal style to have no space before or
after and thus have labels which match. Right click 'Normal' on
the home tab. Choose 'Modify'. Remove spacing from the
paragraph formatting options. Check the 'new documents based
on this style' check box and when you close out of Word (plus
Outlook if running) , save the normal template when prompted.