I take your point about style sets, and maybe that needs another note, but I
was working from the basis that the user had default settings (something not
many of us have for very long). Either way, the end result is really all
that matters and I think the page will end up with the user having the
required results for his/her purpose. Certainly the page has had a lot of
hits since I posted it and I have had no feedback from the site to suggest
that users are having problems with it...... yet
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
Beth Melton wrote:
Now, the note wasn't offending. ;-)
This is one of those areas I fought hard for during the beta.
Originally, the new default spacing infiltrated *everything*. Labels,
envelopes, you name it. Thankfully Microsoft did listen to the
feedback and changed the behaviors. I suspect there were a few areas
that were missed (I'm still wondering what happened to labels when
you use mail merge...) but as a whole I'm happy with the changes they
made. I suspect that's why I wanted to see the corrections made to
your page since it is a 'win' for user feedback. :-)
Also, as for changing everything back to the way it was, instead of
modifying styles and such, you can simply switch to the Word 2003
style set. This is available under Change Styles/Style Sets. After
you select "Word 2003" in the Style Set list, if you want to use it
as your default then click the Change Styles button again and then
click "Set as Default".
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
"Graham Mayor" wrote in message
...
I have now re-written the offending paragraph -
http://www.gmayor.com/merge_labels_w...2007.htm#Note:
which should now cover what is supposed to happen and what I see
happening
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Graham Mayor wrote:
This is not the behaviour I see here - at least not consistently 
Here the default setting for the Normal paragraph style is to have
10 points of space after, and multiple line spacing is set to 1.15.
There is another style in the default set called 'No Spacing' which
is what I would have expected 'Normal. to be.
Normal style is used by default in tables - and this isn't a beta
copy of Word (I skipped the beta process entirely) and is tested for
the purpose of clarification in its safe mode - so tables have added
space.
However there is some additional behaviour going on here, which
seems a tad hit and miss. Sometimes when you insert and address
into the labels tool window, the address is posted into the label
(new document) with added space and then it is reformatted to
remove the extra padding. Other times it doesn't do that and the
spacing remains. It all seems a tad flaky to me.
I will however return to that disputed paragraph and make some
change based on what I find. 
Removing the space from the normal style and creating a new style
with the spacing (I renamed the No Spacing style after I added the
spacing to it) removes the anomaly, and as this was how Word was
setup through its recent versions, I fail to see why they changed it
to complicate matters.
Beth Melton wrote:
I pointed this out to you in my previous reply regarding the
behavior of lables in Word 2007 but I'll mention it again. ;-)
On your page you have this note:
"Microsoft appears to have retained the default use of the 'normal'
paragraph style to format tables; however, in Word 2007, the normal
paragraph style has added spacing. This will result in extra
spacing between the lines of the addresses on the labels when
created using the label tool..."
Technically this statement is incorrect. By default, Word 2007 does
not add any additional spacing, not between paragraphs or line
spacing, on labels you create using the Labels command on the
Mailings tab. Now, if *you* modify your Normal style and add extra
spacing then in this scenario that spacing will also be added to
the labels. I suspect this is why you are seeing this behavior.
Note that one of the beta versions did include the additional space
but due to feedback they received this behavior was changed in RTM.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
"Graham Mayor" wrote in message
...
I don't intentionally post misleading information on my web site,
so OK, I'll bite. What is wrong with the information as it now
stands? I have checked my comments using Word 2007 in its safe
mode, but I will concede that it is possible to get so close to a
project that you miss things or misinterpret things that others
see. I have added a paragraph at the start of the page as it would
appear that I am advocating sticking to ancient ways, whereas my
intention was to show that they were still available. I have also
added a hyperlink to allow readers to jump over the following
section. I am not using nor ever have used the beta version?
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Beth Melton wrote:
Incidentally, there is still some misinformation on your page
regarding Word 2007 labels.
Do you happen to still be using a beta version?
Please post all follow-up questions to the newsgroup. Requests
for assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
"Graham Mayor" wrote in message
...
I made the changes to my web site yesterday, which you may find
of interest - All your users would have to do is save the
formatted merge source document and attach the data file as
required (assuming the same field names)
http://www.gmayor.com/merge_labels_with_word_2007.htm
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Icemaiden wrote:
Thanks you both, Beth and Graham, I was starting to think I was
totally missing something and was nuts. I will direct users to
make a default template to use and maybe MS will add something
in the future so this won't be necessary! :-)
Thanks for your time!
LT
"Graham Mayor" wrote:
OK - I see what you mean.
I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on
the default settings of Word 2007 and noted in it the problem
with spacing of the addresses. I subsequently modified the
normal style which is used as in previous versions as the
default for tables and took it as read that it would apply
also to tables created as part of mail merge - which as you
point out it doesn't. Although the suggestions on my web page
for dealing with the spacing remain valid, the reasons don't
so I will have to re-address that over the weekend
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge*
labels, Graham??
Regular labels are fine and they automatically use no spacing
with no need to modify the defaults. It's when using mail
merge this occurs. As soon as you select Labels as the main
document type, space *before* each paragraph and single
space are added as direct formatting. The new defaults use
10 pts space after (not 12) and 1.15 lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook
no longer uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and
other style nuances we experienced in past versions, then
you should modify the Document Defaults and leave the Normal
style unmodified. - The Normal template for Word 2007 is
always Norma.dotm - never Normal.dotx.
~Beth Melton
"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or
dotx) rather than normal.dot which was for earlier
versions, and suggests that you are editing the wrong file.
It is certainly possible to set the normal style to have no
space before or after and thus have labels which match.
Right click 'Normal' on the home tab. Choose 'Modify'.
Remove spacing from the paragraph formatting options. Check
the 'new documents based on this style' check box and when
you close out of Word (plus Outlook if running) , save the
normal template when prompted.