hi suzanne,

i think i am staring at a disaster in the making here...

in the document i am working on at the moment, i have used Heading 1 default
style for 'Chapterizing' i.e. Chapter 1, Chapter 2, etc... are formatted
using Heading 1 style with sub-headings (Heading 2 and Heading 3, nothing
further). in sequence, my Heading 1 headings or chapters of the document i am
working on are List of Abbreviation (Heading 1), Summary of findings (Heading
1), Chapter 1 (Heading 1) and so on from hereinafter i.e. Chapter 2 (Heading
1), Chapter 3 (Heading 1)... etc.

with regards to the figures and tables - at the moment it is numbered
sequentially regardless of the chapter i.e. the fourth figures of the
document was automatically Caption'd assigned with Figure 4 even though the
figure was located in Chapter 3, likewise, e.g. the sixth tables, which was
on Chapter 4, was automatically Caption'd assigned with Table 6.

following your posting (7/11), i decided to investigate Insert - Caption -
Numbering - proceeded to put a tick on the Include Chapter Number (it was
not before). subsequently i received the following pop-up error message,
"There is no chapter number to include in the caption or page number. To
apply chapter numbers use the Bullets & Numbering command on the Format menu
and select a multilevel list style that is linked to the Heading styles."

so i realised that even though i have typed Chapter 1 and used Heading 1
style, i have not formatted (it seems) the document to Chapterized it as Word
knows it. so i tried to Format - Bullets and Numbering - Outline Numbered
(chosen the 7th style clockwise from top left, adding the word Chapter in
'Customized') but what happened (description followed by queries):

1. Chapter 1 now starts at List of Abbreviations, followed by Chapter 2
Summary of findings and Chapter 3 Chapter 1 (if you see what i mean), what i
wanted if possible, was to start the Format - Bullets and Numbering -
Outline Numbered at the third Heading 1, which I have already called Chapter
1. one work around this was to remove List of Abbreviation and Summary of
findings, to add them back again when the document is finalized. thinking
ahead though, this option could (i am sure it would) messed generation of
Table of Content/Tables/Figures. is there a way to make Bullets and Numbering
to begin at the third Heading 1 instead of right at the top i.e. List of
Abbreviation & Summary of findings would be left as is while Bullets and
Numbering would commence thereafter?

2. even after applying Bullets and Numbering (and then Edit - Select All -
F9 to update fields) the Figures and Tables are still numbered sequentially.
i have tested a couple of the figures and tables i.e. by re-applying Insert
- Caption - Numbering - proceeded to put a tick on the Include Chapter
Number and this appear to do the trick in that the Figures and Tables appear
as Figure 3.1 for the first figure of Chapter 3 and Table 4.2 for the second
table of Chapter 4 (as i originally wished). my question is, is there a way
to update all the captioning and cross-referencing that i have done to date,
or (with sinking feeling) i have to manually re-caption and re-cross
reference every single figures and tables again?

thanks for your (yours & others) advice, help and patience,
jes