The "By Author" mode of tracked changes uses the information in the User
Name field of your version of Word. In Word 2007 - Office button, Word
Options, Popular.
In earlier versions - Tools, Options, User Information (Name: field)

In 2002 and 2003 - there is a security setting on the Security tab ~
"Remove personal information from file properties on save" which will
change the tracked changes edits to all be made by "Author" which will
convert them all to the same color.

--
Dawn Crosier
Microsoft MVP
"Education Lasts a Lifetime"
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