Steve,

I only posted the necessary items for linking

Here is a brief (not every field, but you'll get the idea) of the tables in
question.

Tblcamperinfo
Camper ID autonumberPK
camperfirst
Camperlast
Dob
Age
(etc)

Tbleparentinfo
Parent ID PK
Camper ID
Parentfirst
Parentlst
Parentst
Parentcity
Parenzip
Parentemail
(etc)

Tblcmpercurrentyear
CamperID PK
Registrationdate
Session
Waitlist
Cabin
Counselor ID (from staff table)
Counselor Name (from staff table)
Agegroup
(etc)

Tblcamperactivities
This one Is where I may need help
We have a number of activities: canoeing, hiking, climbing, tennis (etc.)
All offered 5 times a day (9:30, 1030, 11:30, 300, 500)
I am trying to find the best way to set up the many to many relationship here…
Do I create a table of activities, then a table of times, or just one table
of each individual activity time?
Then how does that work into a subform. How do I call that up???
Any help would be great…

thanks a ton everyone!!!

Don


"Steve" wrote:

Don,

Before you spend time developing a form and then find you need to redo it or
even scrap it, you need a lot more work on designing your tables. The tables
you posted here are not correct. Start with your camper table and post all
the fields from your Excel workbook that pertain to a camper. Next, work on
your activity table and post all the fields from your Excel workbook that
pertain to an activity. Then we will work on joining the two. Alternatively,
I could design all your tables for you for a small fee.

Steve



"TheDon" wrote in message
...
Al,

I went with your suggestion and it seems to be going alright. First
stumbling block...

I have to figure out a way to reperesent/enter camper activities. It
seems
to be a many to many... I have many campers who will be singing up for
many
activities. How do I get that to com up on the sub form correctly...
Here
is my relationship

tbl Activities (15 activities all occuring 5 different times during the
day)
ClassID
acttime
actarea

linking tble
Camper ID PK
Class ID PK

tblcamperinfo
Camper ID

I laid out the form with tblcamperinfo as the primary set with a number of
sub forms. I need to create this "Acivity" subform. Ultimately, we would
want to print reports by Activity Area with lists of those signed up, then
a
report by "cabin" (from tblcmapercurrentyear) that would list each campers
schedule...

thanks a ton...

Don

"Al Campagna" wrote:

TheDon,
That's a pretty "broad" question for an answer with any real
detail...
Use the Tab Control to organize both your One to One data objects,
and
your One to Many data objects (subforms).
You can get lot of data on one form that way.

You can also just show the basic info for some of your subforms, with
the ablity to "jump" (open a supporting form w/more detail) from a
subform
record, to the "full featured" form. Upon closing that, you return to
the
calling form.
Perhaps... as you develop your main form... we can offer more
specific
answers to specific questions of design.

Try starting (just a suggestion) with the camper info on the main
form.
Child's name, address, age, birthdate, etc.. etc..
And then the Parent information on a Parent page of a Tab control.
Names, address, phone, work phone, etc
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your
life."

"TheDon" wrote in message
...
I feel fairly confident that I have my tables and relationships decently
set.
My problem now is how to display it for my staff to work with. I need
some
help with form layout Here's my scoop. I am re-building a camp
database
that
was laid out on one entire table!!! So many fields... So many empty
fields
too. Nonetheless, we are moving onward and here is what I have...

I have a camp database that has the following tables now:
tblcamperinfo demographic info that may change (primary table)
tblparentinfo info on parents and addresses could be more than one
tblcmprcntyr describes info for current camp year. cabin, session,
etc...
changes every year. Will be purged or archived...(one to one)

tblcmpracct financial information: tuition, payments, etc (one to
one?)
There may be a store account ledger added to one of the fields as a
sub.

tblcmprprofile a yearly profile and evaluation from the season (one
to
many)

The above 5 tables all have a relating FK from tblcamperinfo PK where
tblcamperinfo has a one to many relationship except tblcmprcntyr where
it
is
one to one


Most of my data entry folks want to be able to pull up and search
mostly
by
camper name, but other factors too (like city, years attended) and also
want
to have mostly one place to add or change data and create new records.
All
registration comes in on one application. Returners have their record
updated...

I understand subforms, tabs, and all that, but I think I am missing the
query part to put this all together. What is the best means for
pulling
all
of this together on a form?

Do I subform everything or create multiple forms?
That may be too general, but let's start there. I really appreciate
the
help.

thanks,

Don


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