Using Categories is easier. No need to create a second subfolder.

--
Russ Valentine
[MVP-Outlook]
"BobRob" wrote in message
...
Catherine,

What I do is this:

1 Create a sub folder in Contacts called Holiday Cards
2 In my main Contacts folder go to View / Arrange / Customise Current
View
/ Filter / More Choices / Tick Holiday Cards. This should result in only
your
Contacts in the Holiday Card category being shown
3 Select one of your Holiday Card contacts and the press CtrA to
highlight
them all
4 In Edit select "copy to folder" and then place all in your sub folder
called Holiday Cards.
5 Repeat 2 above and at the Filter stage select Clear All so that all
your
Contacts are shown. Many forget this resetting stage and months later
wonder
why all their contacts are not shown.

Now you are ready to slect your Holiday Card sub folder and follow the
procedure that Rus told me about.

Have fun!!

"Catherine" wrote:

more detailed explanation please? i tried doing a merge from outlook just
on
the holiday cards category, but it exported all contacts. what did i
miss?

"Russ Valentine [MVP-Outlook]" wrote:

Start the merge from Outlook instead and perform the merge to the
Contacts
in that folder.
--
Russ Valentine
[MVP-Outlook]
"BobRob" wrote in message
...
Advise please.

I use Outlook 2003 as part of my Office Suite 2003. I have Windows XP
Home
with Service Pack 2.

One of my Contact categories is Christmas Card and I have copied all
contacts who fall into this category in a contact sub folder called
Christmas
Card.

To print off labels to all those getting a Christmas Card I go to
Word /
Tools / Mail Merge and set up the labels. However, when I click the
“Select
from Outlook Contacts” and “choose Contacts Folder” I only see the
folder
containing all my contacts. The Christmas Card sub folder is not
shown.

Therefore, my question is “how do I obtain my sub folder called
Christmas
Card?”