Hi Sandy

To copy and paste while retaining tracked changes, do the following. Turn
*off* track changes in the donor document. Turn *off* tracked changes in the
recipient document. Copy and paste.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"still puzzled" wrote in message
...
Shauna:
Thank you for your answer. I agree that the answer is in sending a PDF
document to the client. The deeper issue, however, is the variety of
versions and systems we use. These problems will continue as long as
multiple people edit the document in varying versions (and varying skill
levels of using tracked changes not to mention the displays....)

My suspicion about this document is that there was cutting/pasting from
another document thus the changes were lost.

As a technical writer, my first impulse is to place these documents into a
clean template -- but have not due to the need for the tracked changes.
Is
there any way to start out fresh with a document and keep the tracked
changes?

Again, many thanks. This discussion group is very helpful.

Sandy


"Shauna Kelly" wrote:

Hi Sandy

When tracked changes is on, Word tracks changes and saves that tracking
in
the document. The tracked changes will remain there until you explicitly
choose to accept them or reject them.

Whether a user can see the tracked changes, and how they choose to
display
them, is entirely up to the user. You may send me a document with tracked
changes, but I can choose to view the tracked changes in one of several
ways, or I can choose not to view them at all. And, the way that tracked
changes displays depends on the version of Word the reader of your
document
is using. As the creator of the document, you can't control that.

If you need to send a document displaying tracked changes to a client,
perhaps you could send a PDF file. It will display the tracked changes as
you chose to display them when you create the PDF file. Of course the
client
won't be able to edit it as a Word document, but PDF is a good way to
ensure
that user sees what you choose to send.

Word's settings to control the display of tracked changes affect a whole
document at a time. You can't decide to display the tracked changes in
one
part of the document, and not in another. In Word 2002, on the Reviewing
toolbar, click the blue right-pointing arrow. This will take you to the
next
tracked change. You can use this to determine if there really are tracked
changes in your 150 page section. If there are no tracked changes in that
section, then one of three things has happened. Either (a) tracked
changes
was not on when users made changes, or (b) the changes have been accepted
or
(c) the text has been copied from another document while track changes
was
on, and the tracked changes were thus lost.

For some more information on tracking changes, see
How does Track Changes in Microsoft Word work?
http://www.ShaunaKelly.com/word/trac...ngesWorks.html

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"still puzzled" wrote in message
...
I am editing a document that started in Word 97 and has progressed
through
Word 2002 with tracked changes. It is 380 pages. There have been at
least
5 people working on it with tracked changes. However, here is our
problem.
To make it ready for the client to see, we need to enable ONLY the
change
bar
in the right margin. I have a macro that turned off the color per
author.
Is there a macro I can use to make the change bar in the right margin
our
default?

The document shows tracked changes for all but one section (which is
abouty
150 pages long) where we know that changes were made. I checked the
original
document and the tracked changes appear with the change bar in the
right
margin. What could turn off the bar for only one section? Why would
this
happen? We are truly stumped!

Previous discussions in this group were helpful. Did I read correctly
that
the tracked changes view (display) will vary from computer to computer,
depending on the way it is set up? That is, the tracked changes reside
in
the
computer? Is this correct?

If this is the case, then it will explain why different people in our
group
see different levels of changes.

We need to get this document out, but cannot resolve this problem.

Many thanks for your help,
Sandy