You don't have enough fields in your construction. The Dropdown references
are REF fields and should be presented as {Dropdown1} or {REF Dropdown1}
The correct syntax from the original message should be
{ IF{ Dropdown6 } = "Y" "{ =({ Dropdown1 } * 25) + ({ Dropdown2 } * 20) +
({ Dropdown3 } * 15) + ({ Dropdown4 } * 20) + ({ Dropdown5 } * 5) + 100 }"
"0" }
which will give a calculation result or 0 depending on whether Dropdown1
contains Y or not
The sequence you present in this message should look like
{ IF N = "Y" "{ =((3*25)+(0*20)+(1*15)+(2*20)+(1*5)+100) }" "{
=(3*25)+(0*20)+(1*15)+(2*20)+(1*5) }" }
and will result in 135 or 235 depending on the value of N The correct syntax
for that would be:
{ IF{ Dropdown6 } = "Y" "{ =({ Dropdown1 } * 25) + ({ Dropdown2 } * 20) +
({ Dropdown3 } * 15) + ({ Dropdown4 } * 20) + ({ Dropdown5 } * 5) + 100 }"
"{ =({ Dropdown1 } * 25) + ({ Dropdown2 } * 20) + ({ Dropdown3 } * 15) +
({ Dropdown4 } * 20) + ({ Dropdown5 } * 5)}" }
--
Graham Mayor - Word MVP
My web site
www.gmayor.com
Word MVP web site
http://word.mvps.org
Dots wrote:
Graham,
I have the formula entered as follows:
{ IF N = Y =((3*25)+(0*20)+(1*15)+(2*20)+(1*5)+100)
((3*25)+(0*20)+(1*15)+(2*20)+(1*5))} Where N is the result of a
field entry, as are the first numbers in each math expression. This
is that I get when I lock the form and exit from the last field
contributing to the expression. No matter what I do to change this
syntax, the results are the same. What am I doing wrong? I've been
trying this for 2 days now and can't seem to get it right????
"Graham Mayor" wrote:
When you lock the form, if you have entered it correctly the field
construction should 'disappear'. It should produce the result of the
calculation when the fields that contribute to it are completed, you
have the calculate on exit check box property of Dropdown6 checked
and you tab out of that field.
--
Graham Mayor - Word MVP
My web site www.gmayor.com
Word MVP web site http://word.mvps.org
Dots wrote:
Jay,
OK, I did this in regular text and it worked. The result was that I
got the numerical values in the text area. But what I want is to
actually see the result of the entire formula in a text area. The
formula in the text field looks like this:
={IF Y = Y { = ((3*25)+(0*20)+( 1*15)+(2*20)+(1*5)+100)}
{=((3*25)+(0*20)+(1*15)+(2*20)+(1*5))}}
The end result of what I want is to see the resultant value of the
entire formula????
"Dots" wrote:
Hi Jay,
Yes, I have a text form field set up. Now if I need to set in
regular text, I must admit that I do not know how to do this. Can
you advise on how I would do this?
Thanks!
"Jay Freedman" wrote:
Something tells me -- not that you've actually said as much --
that you're trying to set up the formula inside a text form
field. That will never work. The formula field has to be in
regular text.
Dots wrote:
Hi Jay,
This is very strange. I took the steps you indicate and Ctrl+F9
did show, but I assigned it anyway. Then tried a form text box,
calculation and again nothing appeared when I pressed Ctrl+F9.
I'm at a loss!
"Jay Freedman" wrote:
I suppose it's possible that Ctrl+F9 has become unassigned on
your copy of Word.
To check it:
Go to Tools Customize and click the Keyboard button. Select
the category "All
Commands", and then select the command InsertFieldChars. The
Current Keys box
should show Ctrl+F9. If it doesn't, then click in the "Press new
shortcut key"
box and press Ctrl+F9, and click the Assign button.
On Tue, 25 Mar 2008 13:47:02 -0700, Dots
wrote:
Hi Jay,
I am using 2002. Funny thing is when I do the Ctrl+F9 to get
the field markers, nothing happens.... I'll keep trying.
Thanks for your help!
"Jay Freedman" wrote:
Sorry, it works for me, after converting the braces to field
markers. Also (as expected) it works the same in Word 2003 and
2007, and I have no reason to expect different behavior in
older versions.
What are the contents of the entries in Dropdown6? Are they
literally N and Y? And are the entries in the first 5
dropdowns all numbers?
And, in the same sense as the help desk question "Is it
plugged in?", have you checked to be sure forms protection is
turned on?
Dots wrote:
Jay,
Here is the exact syntax I am using. Only Dropdown6 is set
to recalc on exit. The Calculated field still does not show
the result of the calculation. Can you check my syntax to
see if I am missing any special characters? In my review it
appears to be set correctly? I'd appreciate a 3rd eye.
{IF {Dropdown6} = Y {=
(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*15 )+({Dropdown4}*20)+({Dropdown5}*5)+100)}
{
=(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*1 5)+({Dropdown4}*20)+({Dropdown5}*5))}}
"Jay Freedman" wrote:
First, each occurrence of the name of any of the dropdowns
must be surrounded by field markers. This is easy to fix:
Double-click an occurrence to select it, and press Ctrl+F9
to put the markers around it. Repeat for each of the
others. (If they don't have field markers, they're just
valueless text as far as the calculation is concerned.)
Second, the 0 and extra closing marker at the end of your
formula don't belong there. The general syntax of an IF
field is
IF (condition) (value if true) (value if false)
In your formula, the condition is {Dropdown6} = "Y" and the
two "equals" fields are the true and false values,
respectively; there's no place in the syntax for that
trailing 0.
Third, make sure that the "Calculate on exit" option is
checked in the Properties dialog of at least Dropdown6, and
preferably for all six dropdowns. If only Dropdown6 has
that, then the formula will be recalculated only when you
exit that form field. If all of them have it, the formula
will be recalculated each time you leave any of the fields.
A final note: it's a really good idea to change the names of
the form fields (in the Bookmark box of the Properties
dialog) to descriptive terms. Then change the names in the
calculated field to the same set of descriptive terms. It
will make the calculations much easier to understand,
especially if you have to edit them sometime later when
you've forgotten how you put them together.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the newsgroup so all may benefit.
Dots wrote:
I have a similar question. I have a calculated field that
requires the calculation from previous dropdown boxes. My
formula, based on this previous thread would look like
this: {IF {Dropdown6} = "Y"
{=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5)+100)}
{=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(D ropdown4*20)+(Dropdown5*5))}
0}}
When I re-lock my form, I do not get any calculation in my
form field. What
am I doing wrong???
Thanks.
"Thomas" wrote:
Jay:
Thank you so much, this is exactly what I was looking for.
It works great! I was on your site today looking for this,
but was not able to figure it out. Thank you very much.
"Jay Freedman" wrote:
Thomas wrote:
I have a small table with 4 or 5 fields that calculate
based on the first fields value. However, I need one
field to calculate based on an IF function.
I know how to write it in excel:
=IF(SUM(H9*15%)1500,SUM(H9*15%),1500)
but how do I write something like this in Word? I need
to write a formula that can calculate 15% of the value
in cell D1. If it is greater that 1,500, place the
calculated value in this field, if it is not greater
than 1,500, place 1,500 in this field.
Please Help
Using Ctrl+F9 to insert each matched pair of field
braces, use this syntax:
{IF {=(H9*15%)} 1500 {=(H9*15%)} 1500}
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.