A public folder is one approach, but you'll need some automation if you want
to get everyone's information into it in an intelligible fashion. See
http://www.slipstick.com/calendar/scheduleall.htm for solutions.

--
Sue Mosher, Outlook MVP
Author of
Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
http://www.outlookcode.com/jumpstart.aspx


"Ketan" wrote in message
...
This is a question someone posted on "Experts Exchange" and it's exactly
what I'd like to do, so I'm just basically pasting the question.

I am researching different options for having a shared calendar that my
department can access via the web and add scheduled events to (i.e. vacation
and location information). We have an Exchange server and all our users
have Outlook 2003 so I was wondering if that would work... My senior
manager wants to be able to tell where someone is at a given time since all
of the users are consultants assigned to clients. Right now everyone uses
Outlook to manage their schedules but it doesnt let the senior manager know
where they are w/o calling to ask. We've setup a public calendar so we can
put assignments on there, but it just shows like a regular calendar where
I'd have to open each event to see who's an attendee. We'd like to set it
up so that we can view one calendar that we could update and then it would
update the personal calendar of the invitees. My question is can I set up a
shared folder in outlook and have a calendar that everyone can add to that
will give an overlapping view? Has anyone tried this with Outlook 2003?
Basically, I'd like to have a list down the left of the members of the dept,
and a timeline across the top and the assignment listing as the product of
the person and date/time.

I've done something similar through "Group Schedules" in Outlook, but
since we don't have permissions to see everyone's personal calendars, we can
only see the time blocked out, not the actual event. Basically we'd like a
view like that, but being able to view the entries that are entered on a
public calendar.