Mail merge one letter to spouses having separate contact entries?

I create separate contact entries for every individual (ie both my Mom and
Dad). This allows me to enter separate birthays, email addresses, cell phone
and work numbers, etc.

BUT - when I perform a mail merge, I get TWO letters. My desired result is
to have the merge say "John and Jane Doe" and to still have all of the info
on both contacts. I wonder if linking can help with this?

Help!

If you want to do that type of merge, you shouldn't create separate Contact
Records. You'll notice Outlook Contact Forms are designed to accommodate all
family members in a single record.
--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
I create separate contact entries for every individual (ie both my Mom and
Dad). This allows me to enter separate birthays, email addresses, cell
phone
and work numbers, etc.

BUT - when I perform a mail merge, I get TWO letters. My desired result
is
to have the merge say "John and Jane Doe" and to still have all of the
info
on both contacts. I wonder if linking can help with this?

Help!

Yes, thanks. However, the form doesn't accomodate email addresses, wrok,
cell, and fax numbers for each of those individuals. Thus, I must create
separate records for each.

Any other thoughts would be greatly appreciated.



"Russ Valentine [MVP-Outlook]" wrote:

If you want to do that type of merge, you shouldn't create separate Contact
Records. You'll notice Outlook Contact Forms are designed to accommodate all
family members in a single record.
--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
I create separate contact entries for every individual (ie both my Mom and
Dad). This allows me to enter separate birthays, email addresses, cell
phone
and work numbers, etc.

BUT - when I perform a mail merge, I get TWO letters. My desired result
is
to have the merge say "John and Jane Doe" and to still have all of the
info
on both contacts. I wonder if linking can help with this?

Help!

No other ideas. Obviously, you cannot construct a merge that uses data from
two separate Contacts in the same merge field layout.

--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
Yes, thanks. However, the form doesn't accomodate email addresses, wrok,
cell, and fax numbers for each of those individuals. Thus, I must create
separate records for each.

Any other thoughts would be greatly appreciated.



"Russ Valentine [MVP-Outlook]" wrote:

If you want to do that type of merge, you shouldn't create separate
Contact
Records. You'll notice Outlook Contact Forms are designed to accommodate
all
family members in a single record.
--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
I create separate contact entries for every individual (ie both my Mom
and
Dad). This allows me to enter separate birthays, email addresses, cell
phone
and work numbers, etc.

BUT - when I perform a mail merge, I get TWO letters. My desired
result
is
to have the merge say "John and Jane Doe" and to still have all of the
info
on both contacts. I wonder if linking can help with this?

Help!

This idea may work -

add the spouse's name to the men's Contacts forms, then mailmerge and use
the fields this way:

Hi First and Spouse name

You'll need to select only the guys when you merge. Leave out last name as
they may have different ones!

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
"Russ Valentine [MVP-Outlook]" wrote in message
...
No other ideas. Obviously, you cannot construct a merge that uses data
from two separate Contacts in the same merge field layout.

--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
Yes, thanks. However, the form doesn't accomodate email addresses, wrok,
cell, and fax numbers for each of those individuals. Thus, I must create
separate records for each.

Any other thoughts would be greatly appreciated.



"Russ Valentine [MVP-Outlook]" wrote:

If you want to do that type of merge, you shouldn't create separate
Contact
Records. You'll notice Outlook Contact Forms are designed to accommodate
all
family members in a single record.
--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
I create separate contact entries for every individual (ie both my Mom
and
Dad). This allows me to enter separate birthays, email addresses,
cell
phone
and work numbers, etc.

BUT - when I perform a mail merge, I get TWO letters. My desired
result
is
to have the merge say "John and Jane Doe" and to still have all of the
info
on both contacts. I wonder if linking can help with this?

Help!

That was the idea OP already dismissed: including both names on the same
form.

--
Russ Valentine
[MVP-Outlook]
"Judy Gleeson (MVP Outlook)" wrote in message
...
This idea may work -

add the spouse's name to the men's Contacts forms, then mailmerge and use
the fields this way:

Hi First and Spouse name

You'll need to select only the guys when you merge. Leave out last name
as they may have different ones!

I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au
Canberra, Australia

"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
"Russ Valentine [MVP-Outlook]" wrote in message
...
No other ideas. Obviously, you cannot construct a merge that uses data
from two separate Contacts in the same merge field layout.

--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in message
...
Yes, thanks. However, the form doesn't accomodate email addresses,
wrok,
cell, and fax numbers for each of those individuals. Thus, I must
create
separate records for each.

Any other thoughts would be greatly appreciated.



"Russ Valentine [MVP-Outlook]" wrote:

If you want to do that type of merge, you shouldn't create separate
Contact
Records. You'll notice Outlook Contact Forms are designed to
accommodate all
family members in a single record.
--
Russ Valentine
[MVP-Outlook]
"rjwhitehurst" wrote in
message
...
I create separate contact entries for every individual (ie both my Mom
and
Dad). This allows me to enter separate birthays, email addresses,
cell
phone
and work numbers, etc.

BUT - when I perform a mail merge, I get TWO letters. My desired
result
is
to have the merge say "John and Jane Doe" and to still have all of
the
info
on both contacts. I wonder if linking can help with this?

Help!