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#1
June 8th, 2004, 04:00 PM
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Management of Contacts in Outlook
Hi,
I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike 
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#2
June 8th, 2004, 06:24 PM
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Management of Contacts in Outlook
What do you mean by groups?
Outlook does not use groups. -- Russ Valentine [MVP-Outlook] "Mike W" wrote in message ... Hi, I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike
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#3
June 8th, 2004, 06:29 PM
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Management of Contacts in Outlook
I apologize. I guess I meant to say "Distribution List"
since it seems that's the equivalent of groups in Outlook (more or less). Is there a way to automatically keep all contact information up to date? Thanks... -----Original Message----- What do you mean by groups? Outlook does not use groups. -- Russ Valentine [MVP-Outlook] "Mike W" wrote in message ... Hi, I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike .
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#4
June 8th, 2004, 06:51 PM
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Management of Contacts in Outlook
In theory, yes. If you change the underlying Contact Record from which the
address in the DL was derived, the Update Now button in the DL should propagate the changes. Unfortunately, it seems not to work reliably. -- Russ Valentine [MVP-Outlook] wrote in message ... I apologize. I guess I meant to say "Distribution List" since it seems that's the equivalent of groups in Outlook (more or less). Is there a way to automatically keep all contact information up to date? Thanks... -----Original Message----- What do you mean by groups? Outlook does not use groups. -- Russ Valentine [MVP-Outlook] "Mike W" wrote in message ... Hi, I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike .
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#5
June 9th, 2004, 01:36 PM
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Management of Contacts in Outlook
If a contact is a member of more than one distribution
list will any changes be propogated to ALL lists by clicking "Update Now" from one of the distribution lists? Or do you have to do this for each list individually? Also, what do you mean when you say it's not reliable? Does it not always note changes made to contact information? Or does it note the changes but not save them after you choose the option to Save and Close? In other words, is there a way to see if any changes to contact information have been made when updating? Thanks again for your help! - mike -----Original Message----- In theory, yes. If you change the underlying Contact Record from which the address in the DL was derived, the Update Now button in the DL should propagate the changes. Unfortunately, it seems not to work reliably. -- Russ Valentine [MVP-Outlook] wrote in message ... I apologize. I guess I meant to say "Distribution List" since it seems that's the equivalent of groups in Outlook (more or less). Is there a way to automatically keep all contact information up to date? Thanks... -----Original Message----- What do you mean by groups? Outlook does not use groups. -- Russ Valentine [MVP-Outlook] "Mike W" wrote in message ... Hi, I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike . .
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#6
June 9th, 2004, 10:36 PM
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Management of Contacts in Outlook
You have to do it for each DL.
By unreliable I mean that there are more users who report it does not work than there are who do. -- Russ Valentine [MVP-Outlook] wrote in message ... If a contact is a member of more than one distribution list will any changes be propogated to ALL lists by clicking "Update Now" from one of the distribution lists? Or do you have to do this for each list individually? Also, what do you mean when you say it's not reliable? Does it not always note changes made to contact information? Or does it note the changes but not save them after you choose the option to Save and Close? In other words, is there a way to see if any changes to contact information have been made when updating? Thanks again for your help! - mike -----Original Message----- In theory, yes. If you change the underlying Contact Record from which the address in the DL was derived, the Update Now button in the DL should propagate the changes. Unfortunately, it seems not to work reliably. -- Russ Valentine [MVP-Outlook] wrote in message ... I apologize. I guess I meant to say "Distribution List" since it seems that's the equivalent of groups in Outlook (more or less). Is there a way to automatically keep all contact information up to date? Thanks... -----Original Message----- What do you mean by groups? Outlook does not use groups. -- Russ Valentine [MVP-Outlook] "Mike W" wrote in message ... Hi, I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike . .
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#7
June 10th, 2004, 01:21 PM
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Management of Contacts in Outlook
Are there any third party programs that compensate for
this inefficieny of Outlook? Any add-ons that specialize in management of contacts? Thanks again for all your help! - mike -----Original Message----- You have to do it for each DL. By unreliable I mean that there are more users who report it does not work than there are who do. -- Russ Valentine [MVP-Outlook] wrote in message ... If a contact is a member of more than one distribution list will any changes be propogated to ALL lists by clicking "Update Now" from one of the distribution lists? Or do you have to do this for each list individually? Also, what do you mean when you say it's not reliable? Does it not always note changes made to contact information? Or does it note the changes but not save them after you choose the option to Save and Close? In other words, is there a way to see if any changes to contact information have been made when updating? Thanks again for your help! - mike -----Original Message----- In theory, yes. If you change the underlying Contact Record from which the address in the DL was derived, the Update Now button in the DL should propagate the changes. Unfortunately, it seems not to work reliably. -- Russ Valentine [MVP-Outlook] wrote in message ... I apologize. I guess I meant to say "Distribution List" since it seems that's the equivalent of groups in Outlook (more or less). Is there a way to automatically keep all contact information up to date? Thanks... -----Original Message----- What do you mean by groups? Outlook does not use groups. -- Russ Valentine [MVP-Outlook] "Mike W" wrote in message ... Hi, I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike . . .
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#8
June 10th, 2004, 10:33 PM
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Management of Contacts in Outlook
I'm sure there are, but I haven't had time to dabble in third party
software. This is a good place to look: http://www.slipstick.com/addins/contact_management.htm -- Russ Valentine [MVP-Outlook] wrote in message ... Are there any third party programs that compensate for this inefficieny of Outlook? Any add-ons that specialize in management of contacts? Thanks again for all your help! - mike -----Original Message----- You have to do it for each DL. By unreliable I mean that there are more users who report it does not work than there are who do. -- Russ Valentine [MVP-Outlook] wrote in message ... If a contact is a member of more than one distribution list will any changes be propogated to ALL lists by clicking "Update Now" from one of the distribution lists? Or do you have to do this for each list individually? Also, what do you mean when you say it's not reliable? Does it not always note changes made to contact information? Or does it note the changes but not save them after you choose the option to Save and Close? In other words, is there a way to see if any changes to contact information have been made when updating? Thanks again for your help! - mike -----Original Message----- In theory, yes. If you change the underlying Contact Record from which the address in the DL was derived, the Update Now button in the DL should propagate the changes. Unfortunately, it seems not to work reliably. -- Russ Valentine [MVP-Outlook] wrote in message ... I apologize. I guess I meant to say "Distribution List" since it seems that's the equivalent of groups in Outlook (more or less). Is there a way to automatically keep all contact information up to date? Thanks... -----Original Message----- What do you mean by groups? Outlook does not use groups. -- Russ Valentine [MVP-Outlook] "Mike W" wrote in message ... Hi, I'd like to have Outlook set up so that if a contact is a member of more than one group and a contact's information is changed it will be replicated to all groups the contact is a member of. So if we have a contact who's a member of the Sales, Admin and Marketing group and a change is made to the contact's email, whenever we send an email to the Admin group or the Marketing group the new email address will be used without having to manually update it. Is this a possibility with Outlook (is it versatile enough, hopefully?)? And if not is there any software or add-ons to Outlook that provide this feature? Thanks so much for any responses. Mike . . .
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