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#1
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Searching address books from the "To:" box in a new email
Hi there. I am trying to get Outlook to automatically fill in the email
address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or email address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#2
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Searching address books from the "To:" box in a new email
You can extend your nk2 file for this with the following third party tool;
http://www.dcs-imaging.com/products.htm -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the email address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or email address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#3
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Searching address books from the "To:" box in a new email
Thanks Robert, but as I understand it, the OwtLook program is just a file
editor for the NK2 autocomplete file for Outlook. As our company has around 50 users all wanting to access a shared public address book that contains over 1500 business contacts, it would be impossible to add each of the 1500 contacts into each user's personal NK2 file (as there is no import function). It would also be no good for any additional contacts added to the address book as everyone has write access to this public address book. So, I assume there is no other way to force the autocomplete to look at the whole address books rather than the user's NK2 file? Also, is there not a way, when you press CTRL + K to search address books, to make Outlook search multiple address books? It seems that if Outlook finds matches in the Global Address List, it doesn't bother looking in the other address books (it does however search through in the order specified in Tools Options in Address Book if no match is found in the GAL). I'm not bothered if we can't find a way to get the autocomplete to do what we want, but it's a real pain not being able to CTRL + K on all address books. Anyone else found a solution to this problem? I'd be most grateful !! Thanks again for your time Rob "Roady [MVP]" t wrote in message ... You can extend your nk2 file for this with the following third party tool; http://www.dcs-imaging.com/products.htm -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the email address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#4
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Searching address books from the "To:" box in a new email
Have you tried turning off autocompletion and using autoresolution instead?
-- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Robert, but as I understand it, the OwtLook program is just a file editor for the NK2 autocomplete file for Outlook. As our company has around 50 users all wanting to access a shared public address book that contains over 1500 business contacts, it would be impossible to add each of the 1500 contacts into each user's personal NK2 file (as there is no import function). It would also be no good for any additional contacts added to the address book as everyone has write access to this public address book. So, I assume there is no other way to force the autocomplete to look at the whole address books rather than the user's NK2 file? Also, is there not a way, when you press CTRL + K to search address books, to make Outlook search multiple address books? It seems that if Outlook finds matches in the Global Address List, it doesn't bother looking in the other address books (it does however search through in the order specified in Tools Options in Address Book if no match is found in the GAL). I'm not bothered if we can't find a way to get the autocomplete to do what we want, but it's a real pain not being able to CTRL + K on all address books. Anyone else found a solution to this problem? I'd be most grateful !! Thanks again for your time Rob "Roady [MVP]" t wrote in message ... You can extend your nk2 file for this with the following third party tool; http://www.dcs-imaging.com/products.htm -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#5
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Searching address books from the "To:" box in a new email
Thanks Russ. Yes, after I type in a few letters and move to a different
field, the red squiggly line appears underneath what I typed and I can right-click to see the matches, but again (like doing a CTRL + K) it is only finding results in the Global Address List. If it can't find results in the GAL it seems happy enough to start searching the other address books but it seems to be a fundamental flaw in the way it searches:- if it finds matches in the GAL, it doesn't bother looking anywhere else. As our GAL only holds internal company contacts (ie. users in Active Directory) this isn't much use when trying to find an external contact in the the public address book. Surely there must be a way to force the autoresolution or CTRL+K feature to search all address books and not just stop when it finds a match in the GAL? I feel like we're getting closer to an answer though!! Thanks for your help so far!! Regards Rob "Russ Valentine [MVP-Outlook]" wrote in message ... Have you tried turning off autocompletion and using autoresolution instead? -- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Robert, but as I understand it, the OwtLook program is just a file editor for the NK2 autocomplete file for Outlook. As our company has around 50 users all wanting to access a shared public address book that contains over 1500 business contacts, it would be impossible to add each of the 1500 contacts into each user's personal NK2 file (as there is no import function). It would also be no good for any additional contacts added to the address book as everyone has write access to this public address book. So, I assume there is no other way to force the autocomplete to look at the whole address books rather than the user's NK2 file? Also, is there not a way, when you press CTRL + K to search address books, to make Outlook search multiple address books? It seems that if Outlook finds matches in the Global Address List, it doesn't bother looking in the other address books (it does however search through in the order specified in Tools Options in Address Book if no match is found in the GAL). I'm not bothered if we can't find a way to get the autocomplete to do what we want, but it's a real pain not being able to CTRL + K on all address books. Anyone else found a solution to this problem? I'd be most grateful !! Thanks again for your time Rob "Roady [MVP]" t wrote in message ... You can extend your nk2 file for this with the following third party tool; http://www.dcs-imaging.com/products.htm -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#6
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Searching address books from the "To:" box in a new email
It's not a flaw, it's intentional. For performance reasons, automatic name
checking will only move on to other information stores if it finds no match in the first. That's the way it's always worked. Have you considered changing the order in which address book are searched to more closely meet your needs? -- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Russ. Yes, after I type in a few letters and move to a different field, the red squiggly line appears underneath what I typed and I can right-click to see the matches, but again (like doing a CTRL + K) it is only finding results in the Global Address List. If it can't find results in the GAL it seems happy enough to start searching the other address books but it seems to be a fundamental flaw in the way it searches:- if it finds matches in the GAL, it doesn't bother looking anywhere else. As our GAL only holds internal company contacts (ie. users in Active Directory) this isn't much use when trying to find an external contact in the the public address book. Surely there must be a way to force the autoresolution or CTRL+K feature to search all address books and not just stop when it finds a match in the GAL? I feel like we're getting closer to an answer though!! Thanks for your help so far!! Regards Rob "Russ Valentine [MVP-Outlook]" wrote in message ... Have you tried turning off autocompletion and using autoresolution instead? -- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Robert, but as I understand it, the OwtLook program is just a file editor for the NK2 autocomplete file for Outlook. As our company has around 50 users all wanting to access a shared public address book that contains over 1500 business contacts, it would be impossible to add each of the 1500 contacts into each user's personal NK2 file (as there is no import function). It would also be no good for any additional contacts added to the address book as everyone has write access to this public address book. So, I assume there is no other way to force the autocomplete to look at the whole address books rather than the user's NK2 file? Also, is there not a way, when you press CTRL + K to search address books, to make Outlook search multiple address books? It seems that if Outlook finds matches in the Global Address List, it doesn't bother looking in the other address books (it does however search through in the order specified in Tools Options in Address Book if no match is found in the GAL). I'm not bothered if we can't find a way to get the autocomplete to do what we want, but it's a real pain not being able to CTRL + K on all address books. Anyone else found a solution to this problem? I'd be most grateful !! Thanks again for your time Rob "Roady [MVP]" t wrote in message ... You can extend your nk2 file for this with the following third party tool; http://www.dcs-imaging.com/products.htm -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#7
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Searching address books from the "To:" box in a new email
Russ
If that's the way it works, then that's fine. It would be nice if there was an option to allow me to do this if I so wished, but it's no big deal. I can change the order so that it looks in the public address book first, but of course this means that if a match is found there, it won't look in the GAL. However, I'd rather have that problem as it's 1500 entries (and growing) in the public address book versus 50-odd entries in the GAL. Going to be a pain and time-consuming having to go round each of the 50-odd user's machine and change the search order, but it's as near to a solution as we're going to get. Many thanks for all your help. Rob "Russ Valentine [MVP-Outlook]" wrote in message ... It's not a flaw, it's intentional. For performance reasons, automatic name checking will only move on to other information stores if it finds no match in the first. That's the way it's always worked. Have you considered changing the order in which address book are searched to more closely meet your needs? -- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Russ. Yes, after I type in a few letters and move to a different field, the red squiggly line appears underneath what I typed and I can right-click to see the matches, but again (like doing a CTRL + K) it is only finding results in the Global Address List. If it can't find results in the GAL it seems happy enough to start searching the other address books but it seems to be a fundamental flaw in the way it searches:- if it finds matches in the GAL, it doesn't bother looking anywhere else. As our GAL only holds internal company contacts (ie. users in Active Directory) this isn't much use when trying to find an external contact in the the public address book. Surely there must be a way to force the autoresolution or CTRL+K feature to search all address books and not just stop when it finds a match in the GAL? I feel like we're getting closer to an answer though!! Thanks for your help so far!! Regards Rob "Russ Valentine [MVP-Outlook]" wrote in message ... Have you tried turning off autocompletion and using autoresolution instead? -- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Robert, but as I understand it, the OwtLook program is just a file editor for the NK2 autocomplete file for Outlook. As our company has around 50 users all wanting to access a shared public address book that contains over 1500 business contacts, it would be impossible to add each of the 1500 contacts into each user's personal NK2 file (as there is no import function). It would also be no good for any additional contacts added to the address book as everyone has write access to this public address book. So, I assume there is no other way to force the autocomplete to look at the whole address books rather than the user's NK2 file? Also, is there not a way, when you press CTRL + K to search address books, to make Outlook search multiple address books? It seems that if Outlook finds matches in the Global Address List, it doesn't bother looking in the other address books (it does however search through in the order specified in Tools Options in Address Book if no match is found in the GAL). I'm not bothered if we can't find a way to get the autocomplete to do what we want, but it's a real pain not being able to CTRL + K on all address books. Anyone else found a solution to this problem? I'd be most grateful !! Thanks again for your time Rob "Roady [MVP]" t wrote in message ... You can extend your nk2 file for this with the following third party tool; http://www.dcs-imaging.com/products.htm -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#8
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Searching address books from the "To:" box in a new email
And you've got a big change your nk2 file will be filled pretty quick with
"just" the 50 users ;-) -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Russ If that's the way it works, then that's fine. It would be nice if there was an option to allow me to do this if I so wished, but it's no big deal. I can change the order so that it looks in the public address book first, but of course this means that if a match is found there, it won't look in the GAL. However, I'd rather have that problem as it's 1500 entries (and growing) in the public address book versus 50-odd entries in the GAL. Going to be a pain and time-consuming having to go round each of the 50-odd user's machine and change the search order, but it's as near to a solution as we're going to get. Many thanks for all your help. Rob "Russ Valentine [MVP-Outlook]" wrote in message ... It's not a flaw, it's intentional. For performance reasons, automatic name checking will only move on to other information stores if it finds no match in the first. That's the way it's always worked. Have you considered changing the order in which address book are searched to more closely meet your needs? -- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Russ. Yes, after I type in a few letters and move to a different field, the red squiggly line appears underneath what I typed and I can right-click to see the matches, but again (like doing a CTRL + K) it is only finding results in the Global Address List. If it can't find results in the GAL it seems happy enough to start searching the other address books but it seems to be a fundamental flaw in the way it searches:- if it finds matches in the GAL, it doesn't bother looking anywhere else. As our GAL only holds internal company contacts (ie. users in Active Directory) this isn't much use when trying to find an external contact in the the public address book. Surely there must be a way to force the autoresolution or CTRL+K feature to search all address books and not just stop when it finds a match in the GAL? I feel like we're getting closer to an answer though!! Thanks for your help so far!! Regards Rob "Russ Valentine [MVP-Outlook]" wrote in message ... Have you tried turning off autocompletion and using autoresolution instead? -- Russ Valentine [MVP-Outlook] "Robert Stokes" wrote in message ... Thanks Robert, but as I understand it, the OwtLook program is just a file editor for the NK2 autocomplete file for Outlook. As our company has around 50 users all wanting to access a shared public address book that contains over 1500 business contacts, it would be impossible to add each of the 1500 contacts into each user's personal NK2 file (as there is no import function). It would also be no good for any additional contacts added to the address book as everyone has write access to this public address book. So, I assume there is no other way to force the autocomplete to look at the whole address books rather than the user's NK2 file? Also, is there not a way, when you press CTRL + K to search address books, to make Outlook search multiple address books? It seems that if Outlook finds matches in the Global Address List, it doesn't bother looking in the other address books (it does however search through in the order specified in Tools Options in Address Book if no match is found in the GAL). I'm not bothered if we can't find a way to get the autocomplete to do what we want, but it's a real pain not being able to CTRL + K on all address books. Anyone else found a solution to this problem? I'd be most grateful !! Thanks again for your time Rob "Roady [MVP]" t wrote in message ... You can extend your nk2 file for this with the following third party tool; http://www.dcs-imaging.com/products.htm -- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#9
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Searching address books from the "To:" box in a new email
Robert,
I'm not certain that this is a fix that you are looking for, but we have a utility that will enable you to export contacts from your autocomplete file, providing you with the ability to import them into a contact folder. And, we are working on an import utility so that you can import contact name and e-mail info. from your contact folders into your autocomplete cache. If you're interested in more information about the utility, you can go to www. dcs-imaging.com/products.htm. Ran "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the email address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or email address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
#10
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Searching address books from the "To:" box in a new email
I mentioned that already in my first reply
-- Robert Sparnaaij [MVP-Outlook] www.howto-outlook.com Tips of the month: -Backup and Restore -Create an Office XP CD slipstreamed with Service Pack 3 ----- "Randy" wrote in message ... Robert, I'm not certain that this is a fix that you are looking for, but we have a utility that will enable you to export contacts from your autocomplete file, providing you with the ability to import them into a contact folder. And, we are working on an import utility so that you can import contact name and e-mail info. from your contact folders into your autocomplete cache. If you're interested in more information about the utility, you can go to www. dcs-imaging.com/products.htm. Ran "Robert Stokes" wrote in message ... Hi there. I am trying to get Outlook to automatically fill in the email address of contacts that match the text I am typing into the "To:" box on a new email, but it is only recognizing addresses I have already sent to. Is there any way Outlook will start searching intelligently on what I am typing from my address books (without requiring me to have already sent them an email)? I have also tried typing in the first couple of letters of a name or address and pressed CTRL + K, but Outlook only seems to want to search the Global Address List. It seems that if Outlook can't find any matches in the GAL, *then* it looks in the other address books I have (the main one being a public address book used by the the whole company). If it does find matches in the GAL, it doesn't bother looking in the other address books. This isn't much use really. Again, is there any way to make it do this? Thanks in advance for your help and time! Regards Robert Stokes |
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