Maintain Formatting during copy paste

I have a user with a problem in Word 2003. She has a template with multiple
tables that are copied over into a new document. Both the template and the
new document are setup with Bookman Old Style as the default font but when
she copies the tables she needs for the new report Word will change the font
in some of the cells (but not all of them) to Times New Roman. It also
changes some of the cells to ALL UPPERCASE without any apparent rhyme or
reason. The template is actually a standard Word document that just contains
the tables frequently used.

Originally Posted by Paul LeBlanc

I have a user with a problem in Word 2003. She has a template with multiple
tables that are copied over into a new document. Both the template and the
new document are setup with Bookman Old Style as the default font but when
she copies the tables she needs for the new report Word will change the font
in some of the cells (but not all of them) to Times New Roman. It also
changes some of the cells to ALL UPPERCASE without any apparent rhyme or
reason. The template is actually a standard Word document that just contains
the tables frequently used.

I don't know why this happens. Maybe you have a Table Style that conflicts with other settings. To remedy. a trick that sometimes help is to c/p the table as unformatted - you then get the text separated by tabs and paragraph marks. (Make sure you hv the sho/hid button on - CTRL+SHIFT+8 - to see what y r doing.) Select this text and convert Text to Table in yr destination document (Table/Convert...). It then picks up the default formatting from your destination document.

How did you change the default font? How were the cells formatted? Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't understand
why tables need to be copied? *Creating* documents from the template (via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with multiple
tables that are copied over into a new document. Both the template and the
new document are setup with Bookman Old Style as the default font but when
she copies the tables she needs for the new report Word will change the
font
in some of the cells (but not all of them) to Times New Roman. It also
changes some of the cells to ALL UPPERCASE without any apparent rhyme or
reason. The template is actually a standard Word document that just
contains
the tables frequently used.

Stefan,
This is my wife's work computer and her department issued a document with
all the tables they are supposed to use in their reports in a standard word
document. ( All in Bookman Old Style ) She does not use all of the tables in
every report but just copies over the ones she needs for that particular
case. I set the default font in her copy of Word (using the font picker and
clicking the set as default button ) so that it always starts a new report
with Bookman Old Style per her departments requirement for reports.

"Stefan Blom" wrote:

How did you change the default font? How were the cells formatted? Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't understand
why tables need to be copied? *Creating* documents from the template (via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with multiple
tables that are copied over into a new document. Both the template and the
new document are setup with Bookman Old Style as the default font but when
she copies the tables she needs for the new report Word will change the
font
in some of the cells (but not all of them) to Times New Roman. It also
changes some of the cells to ALL UPPERCASE without any apparent rhyme or
reason. The template is actually a standard Word document that just
contains
the tables frequently used.

Setting the default font in Word means to modify the font settings of the
Normal style (and this style is applied to most of the text in a Word
document unless you explicitly choose another style). Have you tried to
select the affected table cells and then reapply the Normal style? You can
use the Ctrl+Shift+N shortcut.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
Stefan,
This is my wife's work computer and her department issued a document with
all the tables they are supposed to use in their reports in a standard
word
document. ( All in Bookman Old Style ) She does not use all of the tables
in
every report but just copies over the ones she needs for that particular
case. I set the default font in her copy of Word (using the font picker
and
clicking the set as default button ) so that it always starts a new report
with Bookman Old Style per her departments requirement for reports.

"Stefan Blom" wrote:

How did you change the default font? How were the cells formatted? Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't
understand
why tables need to be copied? *Creating* documents from the template (via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with
multiple
tables that are copied over into a new document. Both the template and
the
new document are setup with Bookman Old Style as the default font but
when
she copies the tables she needs for the new report Word will change the
font
in some of the cells (but not all of them) to Times New Roman. It also
changes some of the cells to ALL UPPERCASE without any apparent rhyme
or
reason. The template is actually a standard Word document that just
contains
the tables frequently used.

Can she just select the table and try Ctrl+Shift+N?
Also that does not explain why it happens


"Stefan Blom" wrote:

Setting the default font in Word means to modify the font settings of the
Normal style (and this style is applied to most of the text in a Word
document unless you explicitly choose another style). Have you tried to
select the affected table cells and then reapply the Normal style? You can
use the Ctrl+Shift+N shortcut.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
Stefan,
This is my wife's work computer and her department issued a document with
all the tables they are supposed to use in their reports in a standard
word
document. ( All in Bookman Old Style ) She does not use all of the tables
in
every report but just copies over the ones she needs for that particular
case. I set the default font in her copy of Word (using the font picker
and
clicking the set as default button ) so that it always starts a new report
with Bookman Old Style per her departments requirement for reports.

"Stefan Blom" wrote:

How did you change the default font? How were the cells formatted? Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't
understand
why tables need to be copied? *Creating* documents from the template (via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with
multiple
tables that are copied over into a new document. Both the template and
the
new document are setup with Bookman Old Style as the default font but
when
she copies the tables she needs for the new report Word will change the
font
in some of the cells (but not all of them) to Times New Roman. It also
changes some of the cells to ALL UPPERCASE without any apparent rhyme
or
reason. The template is actually a standard Word document that just
contains
the tables frequently used.

Another thought: instead of copying and pasting tables, could she save them
as AutoText entries?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Paul LeBlanc" wrote in message
...
Can she just select the table and try Ctrl+Shift+N?
Also that does not explain why it happens


"Stefan Blom" wrote:

Setting the default font in Word means to modify the font settings of the
Normal style (and this style is applied to most of the text in a Word
document unless you explicitly choose another style). Have you tried to
select the affected table cells and then reapply the Normal style? You
can
use the Ctrl+Shift+N shortcut.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
Stefan,
This is my wife's work computer and her department issued a document
with
all the tables they are supposed to use in their reports in a standard
word
document. ( All in Bookman Old Style ) She does not use all of the
tables
in
every report but just copies over the ones she needs for that
particular
case. I set the default font in her copy of Word (using the font picker
and
clicking the set as default button ) so that it always starts a new
report
with Bookman Old Style per her departments requirement for reports.

"Stefan Blom" wrote:

How did you change the default font? How were the cells formatted?
Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't
understand
why tables need to be copied? *Creating* documents from the template
(via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with
multiple
tables that are copied over into a new document. Both the template
and
the
new document are setup with Bookman Old Style as the default font
but
when
she copies the tables she needs for the new report Word will change
the
font
in some of the cells (but not all of them) to Times New Roman. It
also
changes some of the cells to ALL UPPERCASE without any apparent
rhyme
or
reason. The template is actually a standard Word document that just
contains
the tables frequently used.

That sounds like a great idea, but the help menu says nothing about how to do
it, only how to insert them.
I assume she would go to the original document and select the table but then
what?
Also if it works she would want to share them with her co-workers
BTW the original problem only occurs if she has already been typing in the
report, if the document is blank the paste works fine, and no she does no
special formatting as she types ( No Clue about doing that ). What she knows
about Word she got from me and I only work in Access and Excel

"Suzanne S. Barnhill" wrote:

Another thought: instead of copying and pasting tables, could she save them
as AutoText entries?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Paul LeBlanc" wrote in message
...
Can she just select the table and try Ctrl+Shift+N?
Also that does not explain why it happens


"Stefan Blom" wrote:

Setting the default font in Word means to modify the font settings of the
Normal style (and this style is applied to most of the text in a Word
document unless you explicitly choose another style). Have you tried to
select the affected table cells and then reapply the Normal style? You
can
use the Ctrl+Shift+N shortcut.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
Stefan,
This is my wife's work computer and her department issued a document
with
all the tables they are supposed to use in their reports in a standard
word
document. ( All in Bookman Old Style ) She does not use all of the
tables
in
every report but just copies over the ones she needs for that
particular
case. I set the default font in her copy of Word (using the font picker
and
clicking the set as default button ) so that it always starts a new
report
with Bookman Old Style per her departments requirement for reports.

"Stefan Blom" wrote:

How did you change the default font? How were the cells formatted?
Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't
understand
why tables need to be copied? *Creating* documents from the template
(via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with
multiple
tables that are copied over into a new document. Both the template
and
the
new document are setup with Bookman Old Style as the default font
but
when
she copies the tables she needs for the new report Word will change
the
font
in some of the cells (but not all of them) to Times New Roman. It
also
changes some of the cells to ALL UPPERCASE without any apparent
rhyme
or
reason. The template is actually a standard Word document that just
contains
the tables frequently used.

See http://word.mvps.org/FAQs/Customization/AutoText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Paul LeBlanc" wrote in message
...
That sounds like a great idea, but the help menu says nothing about how to
do
it, only how to insert them.
I assume she would go to the original document and select the table but
then
what?
Also if it works she would want to share them with her co-workers
BTW the original problem only occurs if she has already been typing in the
report, if the document is blank the paste works fine, and no she does no
special formatting as she types ( No Clue about doing that ). What she
knows
about Word she got from me and I only work in Access and Excel

"Suzanne S. Barnhill" wrote:

Another thought: instead of copying and pasting tables, could she save
them
as AutoText entries?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Paul LeBlanc" wrote in message
...
Can she just select the table and try Ctrl+Shift+N?
Also that does not explain why it happens


"Stefan Blom" wrote:

Setting the default font in Word means to modify the font settings of
the
Normal style (and this style is applied to most of the text in a Word
document unless you explicitly choose another style). Have you tried
to
select the affected table cells and then reapply the Normal style? You
can
use the Ctrl+Shift+N shortcut.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
Stefan,
This is my wife's work computer and her department issued a document
with
all the tables they are supposed to use in their reports in a
standard
word
document. ( All in Bookman Old Style ) She does not use all of the
tables
in
every report but just copies over the ones she needs for that
particular
case. I set the default font in her copy of Word (using the font
picker
and
clicking the set as default button ) so that it always starts a new
report
with Bookman Old Style per her departments requirement for reports.

"Stefan Blom" wrote:

How did you change the default font? How were the cells formatted?
Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't
understand
why tables need to be copied? *Creating* documents from the
template
(via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with
multiple
tables that are copied over into a new document. Both the
template
and
the
new document are setup with Bookman Old Style as the default font
but
when
she copies the tables she needs for the new report Word will
change
the
font
in some of the cells (but not all of them) to Times New Roman. It
also
changes some of the cells to ALL UPPERCASE without any apparent
rhyme
or
reason. The template is actually a standard Word document that
just
contains
the tables frequently used.

That link says the tables are blank, these have all the row and column
headings pre filled

"Suzanne S. Barnhill" wrote:

See http://word.mvps.org/FAQs/Customization/AutoText.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Paul LeBlanc" wrote in message
...
That sounds like a great idea, but the help menu says nothing about how to
do
it, only how to insert them.
I assume she would go to the original document and select the table but
then
what?
Also if it works she would want to share them with her co-workers
BTW the original problem only occurs if she has already been typing in the
report, if the document is blank the paste works fine, and no she does no
special formatting as she types ( No Clue about doing that ). What she
knows
about Word she got from me and I only work in Access and Excel

"Suzanne S. Barnhill" wrote:

Another thought: instead of copying and pasting tables, could she save
them
as AutoText entries?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Paul LeBlanc" wrote in message
...
Can she just select the table and try Ctrl+Shift+N?
Also that does not explain why it happens


"Stefan Blom" wrote:

Setting the default font in Word means to modify the font settings of
the
Normal style (and this style is applied to most of the text in a Word
document unless you explicitly choose another style). Have you tried
to
select the affected table cells and then reapply the Normal style? You
can
use the Ctrl+Shift+N shortcut.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
Stefan,
This is my wife's work computer and her department issued a document
with
all the tables they are supposed to use in their reports in a
standard
word
document. ( All in Bookman Old Style ) She does not use all of the
tables
in
every report but just copies over the ones she needs for that
particular
case. I set the default font in her copy of Word (using the font
picker
and
clicking the set as default button ) so that it always starts a new
report
with Bookman Old Style per her departments requirement for reports.

"Stefan Blom" wrote:

How did you change the default font? How were the cells formatted?
Using
table styles, paragraph styles, or direct formatting?

If you are referring to a *true* template (*.dot file), I don't
understand
why tables need to be copied? *Creating* documents from the
template
(via
File | New) would seem easier.

--
Stefan Blom
Microsoft Word MVP


"Paul LeBlanc" wrote in message
...
I have a user with a problem in Word 2003. She has a template with
multiple
tables that are copied over into a new document. Both the
template
and
the
new document are setup with Bookman Old Style as the default font
but
when
she copies the tables she needs for the new report Word will
change
the
font
in some of the cells (but not all of them) to Times New Roman. It
also
changes some of the cells to ALL UPPERCASE without any apparent
rhyme
or
reason. The template is actually a standard Word document that
just
contains
the tables frequently used.