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#11
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Why not use soft returns for the first two Block 1 lines in your example. If
your text is justified left then this would solve the problem. "Suzanne S. Barnhill" wrote: Is there a reason why all the Block1 lines can't be a single paragraph? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Dan Fingerman" wrote in message .4... =?Utf-8?B?R2VuaW5l?= wrote at Wed 17 Nov 2004 08:29:05, in news Are you using the same version as your users or are you building your templates and documents on a newer version of Word? We are all using the same version of Word. Do all users (including you) use the same printers and the same version of the printer driver? Word reformats for the default printer on opening a document. Even slight differences in the driver version can cause differences in display on screen and on print out. HP drivers are especially known to be problematic. We all print to the same two printers, and I am about 80% certain we have identical printer drivers. I will check tomorrow to be sure and report back here if I find differences. Also (I am not sure if I mentioned this in my original post), the problem does not occur only during printing. The spacing between paragraphs appears on-screen for some users. Do users have "automatically update styles" switched on under Tools Templates and Add ins? If so, switch this option off on the user PCs. MSKB advises that this setting has unpredictable results in Word 2000. I have this feature turned off, but it is likely that some other users have it turned on. I have been advising users to turn this off for years, but I suppose they think this is more of a "guideline," like updating virus definitions twice a week. Alternatively, if you don't want spacing between paragraphs of the same style, why not remove it from that particular style? I have several blocks of text that I want to look like this relative to one another, where each block has several lines, none of them reaching all the way across the page: block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 The spaces in between these blocks are not simply one line apiece; otherwise, I might consider simply leaving a blank line. In one case, it is three lines, and in another case, it has to be exactly 18 points. Thus, each block has its own paragraph style with the requisite "after" spacing and "Don't add space between paragraphs of the same style" checked. These blocks repeat with the same pattern (but with different content) at several places in each document, so direct formatting would be inconvenient. I considered making four styles called BlockBody, BlockLastLine1, BlockLastLine2, and BlockLastLine3 -- where BlockBody has no spacing before or after and each BlockLastLine style has the appropriate "after" spacing. However, this would make editing inconvenient, because the user would have to manually apply the styles if the content is edited. If I can get "Don't add space between paragraphs of the same style" to work identically on all machines, I believe it would resolve the problem completely. One reason why this problem is so frustrating is that it occurs for only about half the users. This is why I assumed it was a setting/options problem, even though I had no idea where to look for the culprit setting. -- DTM :| www.danfingerman.com |
#12
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=?Utf-8?B?R2VuaW5l?= wrote at Fri 19 Nov 2004 03:49:01, in
: Why not use soft returns for the first two Block 1 lines in your example. If your text is justified left then this would solve the problem. I thought of this, too. Soft returns would do it if I were the only one editing these documents, but others frequently edit these sections before they get published. They know about soft returns (in the sense that I discussed them briefly in a training), but they will complain that it is a pain to remember to use them. They would get used to it; but, all else being equal, I would prefer to find a solution that does not require the users to remember an extra step with each document. -- DTM :| www.danfingerman.com |
#13
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It seems to me that if a "block" is in effect a paragraph and needs to
behave like one, then it is as unreasonable to cater to users' ignorance or stubbornness or laziness in this case as it would be if these were inveterate typists who were pressing Enter at the end of every line of continuous text. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Dan Fingerman" wrote in message .4... =?Utf-8?B?R2VuaW5l?= wrote at Fri 19 Nov 2004 03:49:01, in : Why not use soft returns for the first two Block 1 lines in your example. If your text is justified left then this would solve the problem. I thought of this, too. Soft returns would do it if I were the only one editing these documents, but others frequently edit these sections before they get published. They know about soft returns (in the sense that I discussed them briefly in a training), but they will complain that it is a pain to remember to use them. They would get used to it; but, all else being equal, I would prefer to find a solution that does not require the users to remember an extra step with each document. -- DTM :| www.danfingerman.com |
#14
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That is what I was suggesting.
-- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Genine" wrote in message ... Why not use soft returns for the first two Block 1 lines in your example. If your text is justified left then this would solve the problem. "Suzanne S. Barnhill" wrote: Is there a reason why all the Block1 lines can't be a single paragraph? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Dan Fingerman" wrote in message .4... =?Utf-8?B?R2VuaW5l?= wrote at Wed 17 Nov 2004 08:29:05, in news Are you using the same version as your users or are you building your templates and documents on a newer version of Word? We are all using the same version of Word. Do all users (including you) use the same printers and the same version of the printer driver? Word reformats for the default printer on opening a document. Even slight differences in the driver version can cause differences in display on screen and on print out. HP drivers are especially known to be problematic. We all print to the same two printers, and I am about 80% certain we have identical printer drivers. I will check tomorrow to be sure and report back here if I find differences. Also (I am not sure if I mentioned this in my original post), the problem does not occur only during printing. The spacing between paragraphs appears on-screen for some users. Do users have "automatically update styles" switched on under Tools Templates and Add ins? If so, switch this option off on the user PCs. MSKB advises that this setting has unpredictable results in Word 2000. I have this feature turned off, but it is likely that some other users have it turned on. I have been advising users to turn this off for years, but I suppose they think this is more of a "guideline," like updating virus definitions twice a week. Alternatively, if you don't want spacing between paragraphs of the same style, why not remove it from that particular style? I have several blocks of text that I want to look like this relative to one another, where each block has several lines, none of them reaching all the way across the page: block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block1 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block2 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 block3 The spaces in between these blocks are not simply one line apiece; otherwise, I might consider simply leaving a blank line. In one case, it is three lines, and in another case, it has to be exactly 18 points. Thus, each block has its own paragraph style with the requisite "after" spacing and "Don't add space between paragraphs of the same style" checked. These blocks repeat with the same pattern (but with different content) at several places in each document, so direct formatting would be inconvenient. I considered making four styles called BlockBody, BlockLastLine1, BlockLastLine2, and BlockLastLine3 -- where BlockBody has no spacing before or after and each BlockLastLine style has the appropriate "after" spacing. However, this would make editing inconvenient, because the user would have to manually apply the styles if the content is edited. If I can get "Don't add space between paragraphs of the same style" to work identically on all machines, I believe it would resolve the problem completely. One reason why this problem is so frustrating is that it occurs for only about half the users. This is why I assumed it was a setting/options problem, even though I had no idea where to look for the culprit setting. -- DTM :| www.danfingerman.com |
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