Styles being knocked 'out of line'

I've recently updated the styles of a lot of our documents. I've had a
couple of occasions where users seem to have clicked and dragged
something to make the indent of the numbered paragraphs change. I've
had to go into the style formatting and modify it to fix it but I
haven't been able to replicate the problem to explain it properly. As
anyone seen this happening before.

It happens if the style is set to 'automatically update' as part of its
definition.



"Jackie" wrote in message
ups.com...
I've recently updated the styles of a lot of our documents. I've had a
couple of occasions where users seem to have clicked and dragged
something to make the indent of the numbered paragraphs change. I've
had to go into the style formatting and modify it to fix it but I
haven't been able to replicate the problem to explain it properly. As
anyone seen this happening before.

Thanks for replying Jezebel, but this is definitely NOT in any of my
style definitions.

Hi Jackie

Numbered paragraphs don't respond well to being copied and pasted between
documents. That might have caused the initial problem, and users' attempts
at fixing that might have made it even worse.

For each troublesome paragraph, triple-click to select it and do
ctrl-spacebar and ctrl-q. That takes out any direct formatting and returns
the paragraph to its original state.

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word


"Jackie" wrote in message
oups.com...
Thanks for replying Jezebel, but this is definitely NOT in any of my
style definitions.

Thanks Shauna. I've tried that but it doesn't work, it's as though the
paragraph style has been updated, as Jezebel says above. Is there
any way a user applying direct formating to one paragraph can update
the styles without them realising? And is there anyway a user can
have something ticked in their options which would do this? The
copying/pasting is possibly the link here as this will have been done.

"Jackie" wrote in message
oups.com...
Thanks Shauna. I've tried that but it doesn't work, it's as though the
paragraph style has been updated, as Jezebel says above. Is there
any way a user applying direct formating to one paragraph can update
the styles without them realising? And is there anyway a user can
have something ticked in their options which would do this? The
copying/pasting is possibly the link here as this will have been done.


I hope you haven't been modifying the indentation of numbered paragraphs
using the Format Style Dialog. If both the list template and the style try
to set the indentation, Word can get a bit confused.

For numbered paragraphs, define indentation in the list template *only*, and
attach the various styles to the appropriate levels of your list template.

--
Regards
Jonathan West - Word MVP
www.intelligentdocuments.co.uk
Please reply to the newsgroup
Keep your VBA code safe, sign the ClassicVB petition www.classicvb.org

I'm not trying to modify the indentation. I set up the styles as per
the recommended method on these boards, following the instructions to
the letter. They work beautifully. However some users seem to be
adjusting the indentation and then the style is picking up that
formatting and updating. I can't understand how that can be
happening.

I managed to replicate and what I think is happening is, that some
users are trying to change the indent of my numbered styles. They
must be going into format bullets and numbering and trying to amend it
from there, as when I do this the style seems to be updated for that
document. I didn't think this could happen. Is this not the same as
applying direct formatting and therefore re-applying the style should
over-write this?

In one of my documents I found that using the Restart Numbering command on
the context menu altered the indent of the that paragraph (but not the other
paragraphs in the list) and no amount of reapplying the style would fix it.

I ended up 'tweaking' settings on the style until the behaviour stopped (for
now at least).


"Jackie" wrote in message
oups.com...
I managed to replicate and what I think is happening is, that some
users are trying to change the indent of my numbered styles. They
must be going into format bullets and numbering and trying to amend it
from there, as when I do this the style seems to be updated for that
document. I didn't think this could happen. Is this not the same as
applying direct formatting and therefore re-applying the style should
over-write this?

Hi Paul. This sounds exactly like my problem, and in one specific
case it was when she restarted numbering it happened. Very annoying,
as I am trying to encourage users to use the styles and telling them
they won't have to do any paragraph formatting. When things like this
happen it's not good for credibility.