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#1
October 20th, 2006, 04:01 PM
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Word Freezes when entering TOC
I've searched the threads and can't seem to find this particular problem....
I have a VERY long document - 578 pages so far. I've formatted and added styles and levels to all that I want in the table of contents. I tell it to create the TOC using 3 levels and it does it, but when I click on anything after Word freezes and does not respond. Think my document is too big? It's 93mb so far and I have lots more to add to it. I've done a disk clean, defrag but it still hangs up and it's only this document. I'm using Word 2003.... Any help would be appreciated! Stacie 
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#2
October 20th, 2006, 04:26 PM
posted to microsoft.public.word.formatting.longdocs
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Word Freezes when entering TOC
Well, 578 pages is not so long (Word has been known to handle up to 10,000
pages), but 93 MB is huge. Given that the limit for text in a Word doc is 32 MB, I would guess that you have a lot of graphics. You can optimize performance (whenever possible) by working with the document in Normal view with repagination disabled and picture placeholders enabled. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stacie999" wrote in message ... I've searched the threads and can't seem to find this particular problem.... I have a VERY long document - 578 pages so far. I've formatted and added styles and levels to all that I want in the table of contents. I tell it to create the TOC using 3 levels and it does it, but when I click on anything after Word freezes and does not respond. Think my document is too big? It's 93mb so far and I have lots more to add to it. I've done a disk clean, defrag but it still hangs up and it's only this document. I'm using Word 2003.... Any help would be appreciated! Stacie -- Stacie999
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#3
October 20th, 2006, 07:16 PM
posted to microsoft.public.word.formatting.longdocs
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Word Freezes when entering TOC
.... What Suzanne wrote, plus anything else you can think of that might be
contributing to such an enormous file size; Are you using Track Changes?, the Versions feature?, Master/Sub-Documents? Also, what are the system specs (processor, RAM)? My gut feeling is that you're dealing with a document that has begun to suffer [at least] low-level corruption. Perhaps a 'Maggie' is in order but I'd wait for more input from Suzanne. In the meantime I'd strongly recommend making a back-up copy if you haven't already! -- Regards |:) Bob Jones [MVP] Office:Mac "Stacie999" wrote in message ... I've searched the threads and can't seem to find this particular problem.... I have a VERY long document - 578 pages so far. I've formatted and added styles and levels to all that I want in the table of contents. I tell it to create the TOC using 3 levels and it does it, but when I click on anything after Word freezes and does not respond. Think my document is too big? It's 93mb so far and I have lots more to add to it. I've done a disk clean, defrag but it still hangs up and it's only this document. I'm using Word 2003.... Any help would be appreciated! Stacie -- Stacie999
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#4
October 20th, 2006, 07:34 PM
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Oh - this would be the thread you were talking about
 I assumed that this site was different than the microsoft forum.....Anyway - not a lot of graphics, but I do have some pages that were scanned in and placed as pictures. Yeah, the huge part was on the 93MB. I was pretty sure that Word could handle more pages than what I've got so far...... The things in my document are a lot of tables. There's only a few flow charts and about 10 scanned pages that were actually placed in there as a picture. Do you think that is making the document so big? Should I re-scan these documents (don't have them electronically) and try again? Quote:
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#5
October 20th, 2006, 07:51 PM
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Well, I removed all of the scanned/placed objects and this thing is still 90MB..... any idea what is causing this???
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#6
October 20th, 2006, 07:53 PM
posted to microsoft.public.word.formatting.longdocs
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Word Freezes when entering TOC
Well, here's the standard boilerplate on "file bloat":
There are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "CyberTaz" typegeneraltaz1ATcomcastdotnet wrote in message ... ... What Suzanne wrote, plus anything else you can think of that might be contributing to such an enormous file size; Are you using Track Changes?, the Versions feature?, Master/Sub-Documents? Also, what are the system specs (processor, RAM)? My gut feeling is that you're dealing with a document that has begun to suffer [at least] low-level corruption. Perhaps a 'Maggie' is in order but I'd wait for more input from Suzanne. In the meantime I'd strongly recommend making a back-up copy if you haven't already! -- Regards |:) Bob Jones [MVP] Office:Mac "Stacie999" wrote in message ... I've searched the threads and can't seem to find this particular problem.... I have a VERY long document - 578 pages so far. I've formatted and added styles and levels to all that I want in the table of contents. I tell it to create the TOC using 3 levels and it does it, but when I click on anything after Word freezes and does not respond. Think my document is too big? It's 93mb so far and I have lots more to add to it. I've done a disk clean, defrag but it still hangs up and it's only this document. I'm using Word 2003.... Any help would be appreciated! Stacie -- Stacie999
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#7
October 20th, 2006, 08:19 PM
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OK - Went through the checklist:
Fast saves was disabled. Preview pics was clear. Versions was not turned on (never even knew that existed!) Track changes was turned off Embed True Type fonts is not checked BUT "embed linguistic data" and "embed smart tags" is checked. I'm pretty sure I need the smart tags for PDF but I don't know what the linguistic thing is. It is being saved as a .doc Man. I've been working on this for days. What I've done is taken several documents and merged them together (actually cut and paste into a new document), cleared all formatting and re-done. Any other ideas? This is frustrating as heck that's for sure...Stacie Quote:
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#8
October 20th, 2006, 08:27 PM
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Pentium 4 CPU 3.00GHz; 2.99GHz, 0.99GB Ram
I have a back up copy but unfortunately I made it after it grew so enormous! Do you think if I cut/paste into a new document that would fix the sixe isssue? [quote=CyberTaz].... What Suzanne wrote, plus anything else you can think of that might be contributing to such an enormous file size; Are you using Track Changes?, the Versions feature?, Master/Sub-Documents? Also, what are the system specs (processor, RAM)? My gut feeling is that you're dealing with a document that has begun to suffer [at least] low-level corruption. Perhaps a 'Maggie' is in order but I'd wait for more input from Suzanne. In the meantime I'd strongly recommend making a back-up copy if you haven't already! -- Regards | Bob Jones [MVP] Office:Mac
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#9
October 20th, 2006, 10:28 PM
posted to microsoft.public.word.formatting.longdocs
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Word Freezes when entering TOC
You might see http://word.mvps.org/FAQs/TblsFldsFms/FastTables.htm to see if
that helps. In particular, be wary of table rows extending across more than one page; Word doesn't like very long tables generally and especially has a problem with long single-row tables; whenever it's possible to break a table, it will help. I created a document (in Word 97 on a very slow machine) that had hundreds of small tables and at least a hundred photographs, and it was not unmanageable. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stacie999" wrote in message ... Oh - this would be the thread you were talking about I assumed thatthis site was different than the microsoft forum..... Anyway - not a lot of graphics, but I do have some pages that were scanned in and placed as pictures. Yeah, the huge part was on the 93MB. I was pretty sure that Word could handle more pages than what I've got so far...... The things in my document are a lot of tables. There's only a few flow charts and about 10 scanned pages that were actually placed in there as a picture. Do you think that is making the document so big? Should I re-scan these documents (don't have them electronically) and try again? Suzanne S. Barnhill Wrote: Well, 578 pages is not so long (Word has been known to handle up to 10,000 pages), but 93 MB is huge. Given that the limit for text in a Word doc is 32 MB, I would guess that you have a lot of graphics. You can optimize performance (whenever possible) by working with the document in Normal view with repagination disabled and picture placeholders enabled. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Stacie999" wrote in message ...- I've searched the threads and can't seem to find this particular problem.... I have a VERY long document - 578 pages so far. I've formatted and added styles and levels to all that I want in the table of contents. I tell it to create the TOC using 3 levels and it does it, but when I click on anything after Word freezes and does not respond. Think my document is too big? It's 93mb so far and I have lots more to add to it. I've done a disk clean, defrag but it still hangs up and it's only this document. I'm using Word 2003.... Any help would be appreciated! Stacie -- Stacie999- -- Stacie999
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#10
October 21st, 2006, 02:31 AM
posted to microsoft.public.word.formatting.longdocs
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Word Freezes when entering TOC
You didn't mention checking for corruption (#9). If your doc is excessively
large *and* it is causing Word to crash, corruption is very likely. Run the standard fixes that Suzanne linked to. You can do it ON A COPY, just in case something happens. On 10/20/06 12:19 PM, "Stacie999" wrote: OK - Went through the checklist: Fast saves was disabled. Preview pics was clear. Versions was not turned on (never even knew that existed!) Track changes was turned off Embed True Type fonts is not checked BUT "embed linguistic data" and "embed smart tags" is checked. I'm pretty sure I need the smart tags for PDF but I don't know what the linguistic thing is. It is being saved as a .doc Man. I've been working on this for days. What I've done is taken several documents and merged them together (actually cut and paste into a new document), cleared all formatting and re-done. Any other ideas? This is frustrating as heck that's for sure...Stacie Suzanne S. Barnhill Wrote: Well, here's the standard boilerplate on "file bloat": There are a number of reasons for excessive file size, including: 1. Fast Saves: Disable this at on the Save tab of Tools | Options. 2. Preview Pictu Clear the check box on the Summary tab of File | Properties. 3. Versions (File | Versions): Make sure "Automatically save version on close" is not turned on. 4. Revisions (Tools | Track Changes): Highlight Changes: Make sure "Highlight changes on screen" is turned on (or that "Final Showing Markup" is displayed). Accept/Reject Changes: If "Accept All" or "Reject All" is available then revisions are present; accept or reject all changes, then turn Track Changes off. 5. Embedded True Type fonts (Tools | Options | Save); embedding fonts should be avoided wherever possible. 6. Embedded graphics: When feasible, it is preferable to link the graphics. That is, when you insert the graphic, click the arrow beside Insert in the Picture dialog and choose Link to File rather than Insert or Insert and Link. 7. Embedded objects: These are even worse than ordinary graphics saved with the document. If you see an { EMBED } code, the graphic is an OLE object. Unless you need to be able to edit the object in place, unlink it using Ctrl+Shift+F9. 8. File format: Make sure you are saving as a Word document; in some cases ..rtf (Rich Text Format) files are significantly larger than .doc files. 9. Document corruption: See http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "CyberTaz" typegeneraltaz1ATcomcastdotnet wrote in message ...- ... What Suzanne wrote, plus anything else you can think of that might be contributing to such an enormous file size; Are you using Track Changes?, the Versions feature?, Master/Sub-Documents? Also, what are the system- specs- (processor, RAM)? My gut feeling is that you're dealing with a document that has begun to suffer [at least] low-level corruption. Perhaps a 'Maggie' is in order but I'd wait for more input from Suzanne. In the meantime I'd strongly- recommend- making a back-up copy if you haven't already! -- Regards | Bob Jones [MVP] Office:Mac "Stacie999" wrote in message ...- I've searched the threads and can't seem to find this particular problem.... I have a VERY long document - 578 pages so far. I've formatted and added styles and levels to all that I want in the table of contents. I tell it to create the TOC using 3 levels and it does it, but when I click on anything after Word freezes and does not respond. Think my document is too big? It's 93mb so far and I have lots more to add to it. I've done a disk clean, defrag but it still hangs up and it's only this document. I'm using Word 2003.... Any help would be appreciated! Stacie -- Stacie999- - -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://word.mvps.org/Mac/WordMacHome.html What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/
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