How do you send a mass email to category in Outlook 2007?

I feel like a person who cannot do anything here! I thought this would be
simple, I appreciate all your help

In my Outlook 2007 When I go to View, there is nothing that says Arrange By.
I am doing this while on my contact tab? Is this wrong?

Do you both now understand what I am trying to do? I know that in my last
Outlook it was possible. I am just not seeing what you are both seeing in
your Outlook

Judy, is this explained on your website? Can you tell me where to go on it?

Thanks

"Judy Gleeson (MVP Outlook)" wrote:

Brian, it's View | Arrange by | click the Show in groups button in 2007.
Then click the column header Categories and it will group by Category.

BTW. The reason you need to group, is that you cannot sort By Category.
That's what is making this more difficult to explain. Have a look on my web
site for a description of what we're doing too.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles he www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

Joseph Joubert
To teach is to learn twice.
"Brian Tillman" wrote in message
...
Jac wrote:

In My Contacts on the Contacts Tab I have created about 20 new contact
folders. In these contact folders I have my contacts which are given
catergories. Such as Restaurants, Florist, etc

Let me tell you exactly what I am doing perhaps I am doing this wrong:

1. I go to contacts
2. I go to View and select by Category
3. A table appears in my Contact View that lists all my contacts in
that folder. There are columns in the table showing Full Name,
Company, E-mail, File As, Business Name and then Category

I do not see anything like what you described below? Am I doing
something wrong here?

Do you have the grouping enabled? I'm not at my OL 2007 system right now,
but in OL 2003, one would click ViewCurrent ViewShow in Groups to enable
grouping. I thought, though, that grouping was on by default for the By
Category view.
--
Brian Tillman

I just found View/Arrange by Groups. It is on the main page. My was already
checked to do this. So, how do I sent to categories as I have been mentioning
that I want to do?

"Judy Gleeson (MVP Outlook)" wrote:

Brian, it's View | Arrange by | click the Show in groups button in 2007.
Then click the column header Categories and it will group by Category.

BTW. The reason you need to group, is that you cannot sort By Category.
That's what is making this more difficult to explain. Have a look on my web
site for a description of what we're doing too.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles he www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

Joseph Joubert
To teach is to learn twice.
"Brian Tillman" wrote in message
...
Jac wrote:

In My Contacts on the Contacts Tab I have created about 20 new contact
folders. In these contact folders I have my contacts which are given
catergories. Such as Restaurants, Florist, etc

Let me tell you exactly what I am doing perhaps I am doing this wrong:

1. I go to contacts
2. I go to View and select by Category
3. A table appears in my Contact View that lists all my contacts in
that folder. There are columns in the table showing Full Name,
Company, E-mail, File As, Business Name and then Category

I do not see anything like what you described below? Am I doing
something wrong here?

Do you have the grouping enabled? I'm not at my OL 2007 system right now,
but in OL 2003, one would click ViewCurrent ViewShow in Groups to enable
grouping. I thought, though, that grouping was on by default for the By
Category view.
--
Brian Tillman

Judy,

I looked on your webpage and found a document on categories. I have now
figured out from the toolbar to group my contacts. The problem I am having
now is how to get that group into an email

Your page says "Once you have the item grouped you can send an email to the
whole group by selecting the whole group and dragging it to the outbox."

How do I do this? When I am in my contacts folder, the groups show up to the
right, how do I drag to my Outbox? I do not see jy Outbox when in contacts? I
only see my Outbox when on the Mail Tab. Do I have to do this by opening my
contacts in a new window? That seemed to work but I want to know if that is
the best way?

"Jac" wrote:

I just found View/Arrange by Groups. It is on the main page. My was already
checked to do this. So, how do I sent to categories as I have been mentioning
that I want to do?

"Judy Gleeson (MVP Outlook)" wrote:

Brian, it's View | Arrange by | click the Show in groups button in 2007.
Then click the column header Categories and it will group by Category.

BTW. The reason you need to group, is that you cannot sort By Category.
That's what is making this more difficult to explain. Have a look on my web
site for a description of what we're doing too.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles he www.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

Joseph Joubert
To teach is to learn twice.
"Brian Tillman" wrote in message
...
Jac wrote:

In My Contacts on the Contacts Tab I have created about 20 new contact
folders. In these contact folders I have my contacts which are given
catergories. Such as Restaurants, Florist, etc

Let me tell you exactly what I am doing perhaps I am doing this wrong:

1. I go to contacts
2. I go to View and select by Category
3. A table appears in my Contact View that lists all my contacts in
that folder. There are columns in the table showing Full Name,
Company, E-mail, File As, Business Name and then Category

I do not see anything like what you described below? Am I doing
something wrong here?

Do you have the grouping enabled? I'm not at my OL 2007 system right now,
but in OL 2003, one would click ViewCurrent ViewShow in Groups to enable
grouping. I thought, though, that grouping was on by default for the By
Category view.
--
Brian Tillman

On Jun 4, 10:16 am, Jac wrote:
Judy,

I looked on your webpage and found a document on categories. I have now
figured out from the toolbar to group my contacts. The problem I am having
now is how to get that group into an email

Your page says "Once you have the item grouped you can send an email to the
whole group by selecting the whole group and dragging it to the outbox."

How do I do this? When I am in my contacts folder, the groups show up to the
right, how do I drag to my Outbox? I do not see jy Outbox when in contacts? I
only see my Outbox when on the Mail Tab. Do I have to do this by opening my
contacts in a new window? That seemed to work but I want to know if that is
the best way?



"Jac" wrote:
I just found View/Arrange by Groups. It is on the main page. My was already
checked to do this. So, how do I sent to categories as I have been mentioning
that I want to do?

"Judy Gleeson (MVP Outlook)" wrote:

Brian, it's View | Arrange by | click the Show in groups button in 2007.
Then click the column header Categories and it will group by Category.

BTW. The reason you need to group, is that you cannot sort By Category.
That's what is making this more difficult to explain. Have a look on my web
site for a description of what we're doing too.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook

read my articles hewww.judygleeson.com
www.acorntraining.com.au
Canberra, Australia

Joseph Joubert
To teach is to learn twice.
"Brian Tillman" wrote in message
...
Jac wrote:

In My Contacts on the Contacts Tab I have created about 20 new contact
folders. In these contact folders I have my contacts which are given
catergories. Such as Restaurants, Florist, etc

Let me tell you exactly what I am doing perhaps I am doing this wrong:

1. I go to contacts
2. I go to View and select by Category
3. A table appears in my Contact View that lists all my contacts in
that folder. There are columns in the table showing Full Name,
Company, E-mail, File As, Business Name and then Category

I do not see anything like what you described below? Am I doing
something wrong here?

Do you have the grouping enabled? I'm not at my OL 2007 system right now,
but in OL 2003, one would click ViewCurrent ViewShow in Groups to enable
grouping. I thought, though, that grouping was on by default for the By
Category view.
--
Brian Tillman- Hide quoted text -

- Show quoted text -

When you're in OL, and you've selected the Contacts folder, under the
View menu you may or may not find both Arrange by and Curent view.
Arrange by will only be a menu choice if Current View has been set to
Categories. Just for fun, click on various Arrange bys to see what
happens to the list of contacts you're working with. Once you're
bored with that, Arrange by Category, and you should see all of your
contacts sorted by their color category. If you have, for instance,
some Red contacts, they should all be listed together, follwoing a
heading which shows the little red square, followed by the word
"Categories" followed by the name that you gave the red category
("Restaurants," perhaps). At the left of that heading line you should
see a minus sign - if you click it, you'll see that it will collapse
the entire category into a single line. To send mail to everyone in
that category, just click on the heading line - it doesn't matter if
the list has been collapsed or not.

Then, from the menu, click Actions - Create - New Message to
Contact. That should bring up the new email message window with the
To field populated with all the email addresses of the people in your
[red] category. I guess, if you don't want the addresses shown in the
To field, you'll have to copy them to BCC, e.g., and then delete the
To entries.

This is kind of confusing, but I've been wrestiling with the saem
problems as you -- I'm just a few days ahead of you.

Good luck, and hope this helps a little.