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Trying to fix Outlook Contacts Categories and get MS Help
1. My original problem was that I have a large number of imported Contacts
and I wanted to assign them Categories where they now have none or have the import list name as Category. It becomes very tedious to right click on each one, select Categories, select the one I want, etc. So I want to use shift and control to select half a dozen or more with the same category and then right click to do category on all 6 at the same time. But if I right click on one I have selected, that one is deselected from the list and the category is given to all the others. If I right click on one that is not selected, that one is put in the category and all the others are ignored. In other words, it is not possible to add an contact to a selected list with right click, holding the control key, and it is not possible to include an item on the selected list with right click as it gets unselected. Is this a known bug or is there some simple stupid explanation for this frustrating behavior? 2. When I asked for Help from within Office, MS wanted me to find all kinds of ID numbers which can not be cut and pasted from the Help About - why not. Why weren't these numbers sent when I asked for Help? Then, after reducing window sizes so I could see Help About and the Browser window at the same time and finally getting the number typed in, I am told the number does not match the product I selected as it is for Office 2003 Home and Student Edition and I should select a different product, but that product does not appear as a choice of products nor am I told I can't get help, if I can't. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...tlook.contacts |
#2
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Trying to fix Outlook Contacts Categories and get MS Help
There are easy ways (well easy-ish) to Categorise a selected batch of Items
(in your case Contacts). 2 ways: 1. ctrl click to select as many Contacts as you want, then right click and set their Category. If they are already in a huge mess of Categories as a result of your messy import, you'll have to uncheck the ones you don't want them in. Probably the best thing you can do if they are ALL in irrelevant categories is to select the lot, right click and uncheck every Category. then do the 2nd method.... 2. Categorise 1 Contact into each Category that you want to use. Then group by Category (there';s a view in all versions). Now you can select (ctrl click) a lot of Contacts and drag them from the Group "none" into the Group "Outlook MVPs" for example. I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Mike1942" wrote in message ... 1. My original problem was that I have a large number of imported Contacts and I wanted to assign them Categories where they now have none or have the import list name as Category. It becomes very tedious to right click on each one, select Categories, select the one I want, etc. So I want to use shift and control to select half a dozen or more with the same category and then right click to do category on all 6 at the same time. But if I right click on one I have selected, that one is deselected from the list and the category is given to all the others. If I right click on one that is not selected, that one is put in the category and all the others are ignored. In other words, it is not possible to add an contact to a selected list with right click, holding the control key, and it is not possible to include an item on the selected list with right click as it gets unselected. Is this a known bug or is there some simple stupid explanation for this frustrating behavior? 2. When I asked for Help from within Office, MS wanted me to find all kinds of ID numbers which can not be cut and pasted from the Help About - why not. Why weren't these numbers sent when I asked for Help? Then, after reducing window sizes so I could see Help About and the Browser window at the same time and finally getting the number typed in, I am told the number does not match the product I selected as it is for Office 2003 Home and Student Edition and I should select a different product, but that product does not appear as a choice of products nor am I told I can't get help, if I can't. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...tlook.contacts |
#3
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Trying to fix Outlook Contacts Categories and get MS Help
Well, what you said is basically what I said I was doing. On further
examination, it appears that one has to release the control key before doing the right click which seems counter-intuitive to me -- I expected that if I didn't hold the key, all of the previous selections would go away when I clicked, just like a left click. It is unfortunate that if the Ctrl key is held instead of doing nothing it erratically destroys part of the previous selection. I assume this is a bug. Mike "Judy Gleeson (MVP Outlook)" wrote: There are easy ways (well easy-ish) to Categorise a selected batch of Items (in your case Contacts). 2 ways: 1. ctrl click to select as many Contacts as you want, then right click and set their Category. If they are already in a huge mess of Categories as a result of your messy import, you'll have to uncheck the ones you don't want them in. Probably the best thing you can do if they are ALL in irrelevant categories is to select the lot, right click and uncheck every Category. then do the 2nd method.... 2. Categorise 1 Contact into each Category that you want to use. Then group by Category (there';s a view in all versions). Now you can select (ctrl click) a lot of Contacts and drag them from the Group "none" into the Group "Outlook MVPs" for example. I hope this helps you at least a little bit! Judy Gleeson MVP Outlook Outlook trainer and author of Productiv_IT with Outlook www.acorntraining.com.au "I not only use all the brains I have, but all I can borrow." (Woodrow Wilson) "Mike1942" wrote in message ... 1. My original problem was that I have a large number of imported Contacts and I wanted to assign them Categories where they now have none or have the import list name as Category. It becomes very tedious to right click on each one, select Categories, select the one I want, etc. So I want to use shift and control to select half a dozen or more with the same category and then right click to do category on all 6 at the same time. But if I right click on one I have selected, that one is deselected from the list and the category is given to all the others. If I right click on one that is not selected, that one is put in the category and all the others are ignored. In other words, it is not possible to add an contact to a selected list with right click, holding the control key, and it is not possible to include an item on the selected list with right click as it gets unselected. Is this a known bug or is there some simple stupid explanation for this frustrating behavior? 2. When I asked for Help from within Office, MS wanted me to find all kinds of ID numbers which can not be cut and pasted from the Help About - why not. Why weren't these numbers sent when I asked for Help? Then, after reducing window sizes so I could see Help About and the Browser window at the same time and finally getting the number typed in, I am told the number does not match the product I selected as it is for Office 2003 Home and Student Edition and I should select a different product, but that product does not appear as a choice of products nor am I told I can't get help, if I can't. ---------------- This post is a suggestion for Microsoft, and Microsoft responds to the suggestions with the most votes. To vote for this suggestion, click the "I Agree" button in the message pane. If you do not see the button, follow this link to open the suggestion in the Microsoft Web-based Newsreader and then click "I Agree" in the message pane. http://www.microsoft.com/office/comm...tlook.contacts |
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