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#1
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Addresses - backup
I have Outlook 2003 in my laptop and 2002 in my desktop fileserver which I
use primarily for backup. I am constantly adding new addresses to my laptop, and would like to know the easiest way to back them up regularly to my desktop in the address book there as well without transferring the email files at the same time. Suggestions? Lewis |
#2
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On Thu, 2 Jun 2005 09:35:23 -0700, "Lewis Shanks"
wrote: I have Outlook 2003 in my laptop and 2002 in my desktop fileserver which I use primarily for backup. I am constantly adding new addresses to my laptop, and would like to know the easiest way to back them up regularly to my desktop in the address book there as well without transferring the email files at the same time. Suggestions? I use Outlook Express, but the process should be similar While in the address book there is an option to export the addresses to a WAB file (or, I think, a comma delimited text file) which is on the addresses, not messages John Thomas Smith http://www.direct2usales.com http://www.pacifier.com/~jtsmith |
#3
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Lewis,
Your Outlook folders are either in a mailbox on an Exchange Server or in Personal Folders pst files on your system. You should also have a Personal Address Book listed as a *.pab file. There is no backup process built into Outlook. To back up, simply exit Outlook, then copy the files you want to back up. Below is a chart of Outlook 2000/2002 file locations, followed by notes on particular files and where they might be found in earlier versions. These files are also the ones that you'd want to copy back and forth between machines if you need to use the same information at the office and at home, for example. If you have Outlook profiles, name them the same on both machines, so you can use the same .fav and .rwz files. Then use Tools | Services to point the Personal Folders and Personal Address Book services to the files that you've copied. Where do you find these files? You can always start by using your operating system's Search or Find command to locate the particular file types. On Windows 2000 or XP, you may need to use Tools | Folder Options | View in Windows Explorer and select Show hidden files and folders. Under Outlook 2000 and later versions, most files will be in a subfolder under the Application Data folder on your system, though the exact location of the Application Data folder can vary. On a Windows 98 system without individual user logins, look for \Windows\Application Data. On a Windows 98 system with individual user logins, look for \Windows\Profiles\user name\Application Data and \Windows\Profiles\user name\Local Settings\Application Data. On a Windows NT system, look for \Winnt\Profiles\user name\Application Data and \Winnt\Profiles\user name\Local Settings\Application Data. The Personal Folders .pst file on an NT system or a Windows 98 system with user profiles will be located by default in the second set of Application Data folders. When using Windows 2000/XP, Outlook stores *.pst, *.ost, *.msnpst, *.pab, *.oab, and extend.dat in C:\Documents and Settings\username\Local Settings\Application Data\Microsoft\Outlook. Extend.dat, Hotmail, IMAP, and MSN Connector message stores can not be moved. All other Outlook configuration files are stored in C:\Documents and Settings\username\Application Data\Microsoft\Outlook and cannot be moved. Tip: Copy and paste these lines in Windows Explorer address bar to open the folder: To access the folder holding the toolbar, VBA, rules, and nickname files, paste: %USERPROFILE%\Application Data\Microsoft\Outlook To see the message store files, paste: %USERPROFILE%\Local Settings\Application Data\Microsoft\Outlook Note: Storing Personal Folders on an network file share is not recommended and may cause corruption and data loss. Type of File Name or Extension Outlook Profile Specific Subfolder under \Application Data\Microsoft Personal Folders .pst files Outlook (default, but .pst files can be anywhere on system) Personal Address Book .pab files Outlook (default, but .pab files can be anywhere on system) Offline folders used by Exchange server, MSN's Outlook connector, and MOOL. .ost files Outlook (default, can be moved to anywhere on the system) MSN's Outlook Connector folders (MSN accounts set up prior to 1/2005) .msnpst Outlook Outlook Bar shortcuts .fav files X Outlook Rules Wizard rules (Outlook 2000 and earlier versions) .rwz files X Outlook Nicknames for AutoResolution .nick files X Outlook Nicknames for AutoComplete (Outlook 2002/2003) .nk2 files Outlook Customized print settings OutlPrnt Outlook Customized toolbar settings Outcmd.dat Outlook Customized system folder views Views.dat Outlook Macros and VBA programs VbaProject.otm Outlook Navigation bar customizations (Outlook 2003) .xml files X Outlook Send/Receive group settings (Outlook 2002 and later) .srs files X Outlook Signatures .rtf, .htm, and .txt files X (only in Outlook 97) Signatures Stationery .htm files Stationery Templates .oft files Templates Dictionary .dic files Proof Junk and Adult Senders lists (Outlook 2000 and 2002) Junk Senders.txt Outlook 2003 Safe and Blocked senders lists Stored in mailbox as a hidden message Installed Add-ins extend.dat Outlook-- This file does not need to be backed up, Outlook will create a new copy. Personal Folders Files If you are not connecting to Microsoft Exchange Server, all your Microsoft Outlook data is stored in one or more Personal Folders (.pst) files. In Outlook 97 and Outlook 98 or Outlook 2000 in Corporate/Workgroup mode, check the properties for Personal Folders in Tools | Services to determine the exact location on your system. In Outlook 98 or Outlook 2000 in Internet Mail Only mode, right-click on Outlook Today or the top level of any other set of folders and then choose Properties. Some people like to export a folder, such as Contacts, to a separate backup .pst file. That's fine for the data, but it does not back up any folder customizations such as views and custom forms. If you want to back up those, too, copy the entire folder to a new .pst file instead of using the export feature. Hope this helps in clearing up some of your questions. Daran |
#4
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One important point OL2003 pst file is not readable by earlier versions
"Lewis Shanks" wrote in message ... I have Outlook 2003 in my laptop and 2002 in my desktop fileserver which I use primarily for backup. I am constantly adding new addresses to my laptop, and would like to know the easiest way to back them up regularly to my desktop in the address book there as well without transferring the email files at the same time. Suggestions? Lewis |
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