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#1
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Can I use Publisher to create our University Catalog?
I am researching different products and would like to know if Publisher can
handle this - I think I may be asking too much of it... We have a "master file" of all the information that goes into our 200+ page University Catalog. We would like to update the master file as the months go by and at any time be able to generate two versions (one for print and one for web). How realistic is this? Thanks, Robert |
#2
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Sounds like you need Access, Publisher does not have a database feature as
you need. "Robert" wrote: I am researching different products and would like to know if Publisher can handle this - I think I may be asking too much of it... We have a "master file" of all the information that goes into our 200+ page University Catalog. We would like to update the master file as the months go by and at any time be able to generate two versions (one for print and one for web). How realistic is this? Thanks, Robert |
#3
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The "master file" I spoke of is a WORD document. Are you saying it is
possible to use Access to generate a print AND web publication complete with bulleted lists, tables, hyperlinks, etc...?? Robert "Joe" wrote: Sounds like you need Access, Publisher does not have a database feature as you need. "Robert" wrote: I am researching different products and would like to know if Publisher can handle this - I think I may be asking too much of it... We have a "master file" of all the information that goes into our 200+ page University Catalog. We would like to update the master file as the months go by and at any time be able to generate two versions (one for print and one for web). How realistic is this? Thanks, Robert |
#4
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Where I think you are going to run into problems is using one program to do
both. Publisher can do it but there are potential issues with a Publisher-generated website. If, down the road, someone decides that they want to use FrontPage (for example) to edit the site, they will find bloated code. I'd suggest Publisher for the print aspect and FrontPage for the web. JMHO -- JoAnn Paules MVP Microsoft [Publisher] "Robert" wrote in message ... The "master file" I spoke of is a WORD document. Are you saying it is possible to use Access to generate a print AND web publication complete with bulleted lists, tables, hyperlinks, etc...?? Robert "Joe" wrote: Sounds like you need Access, Publisher does not have a database feature as you need. "Robert" wrote: I am researching different products and would like to know if Publisher can handle this - I think I may be asking too much of it... We have a "master file" of all the information that goes into our 200+ page University Catalog. We would like to update the master file as the months go by and at any time be able to generate two versions (one for print and one for web). How realistic is this? Thanks, Robert |
#5
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If you want to publish on the web stay away from Publisher it will make you
go crazy, I don't fully understand what you are trying to accomplish but I will agree with the other post that you need Frontpage for the web and Publisher for print. Access will give you a database that will work with FP "Robert" wrote: The "master file" I spoke of is a WORD document. Are you saying it is possible to use Access to generate a print AND web publication complete with bulleted lists, tables, hyperlinks, etc...?? Robert "Joe" wrote: Sounds like you need Access, Publisher does not have a database feature as you need. "Robert" wrote: I am researching different products and would like to know if Publisher can handle this - I think I may be asking too much of it... We have a "master file" of all the information that goes into our 200+ page University Catalog. We would like to update the master file as the months go by and at any time be able to generate two versions (one for print and one for web). How realistic is this? Thanks, Robert |
#6
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Robert was very recently heard to
utter: We have a "master file" of all the information that goes into our 200+ page University Catalog. We would like to update the master file as the months go by and at any time be able to generate two versions (one for print and one for web). Publisher can handle this. Converting from Wrod will be a royal pain in the ass, but will be far easier than keeping it in Word. You will want Adobe Acrobat (the full professional version) - version 7 has a new feature to do two-click conversion from Publisher files including all hyperlinks. I would suggest using PDF for web distribution - managing an HTML catalog from Publisher will drive you to a shrink. PDF will also help you when it comes to getting your file printed; however, you will NOT want to use the same PDF for print and web. -- Ed Bennett - MVP Microsoft Publisher |
#7
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Very realistic. ANd with the proper tools and skill set, quite easy.
IMHO, a project of this sort is best handled via what's called "Database Publishing" where the content is in a database (such as Access, or FoxPro, or Approach, or Filemaker, etc) and one uses the dtp/dbp application to write a "recipe" for going out into the database and extracting, sorting, and importing the information in formatted conmdition. A "mail merge" kind of thing but vastly more powerful and specifically oriented. Each content item would be a different field in a course record. Think of a record as a single index card and the fields as lines on the cards. Each card would have the same exact lines, (but it woould not be necessary for each record to have all fields completed) As a made up example: field Name: Desktop Publishing field Number: DTP102 field description: Blah blah, blah field credits: 2 field meets: Tue-Thurs 8AM Rm 237 and so on. Hundreds of different records, even thousands, could be accommodated in the database. At any given time one can open the data base and very quickly go to the specific cour record and make changes. Once properly done, all up-dates are made to the database and a new "published" copy can be acheived in minutes. *That's right, minutes.* I have several 100+ page photo directories containing names, addresses, and photos of some 800-900 organization members. After annual edits for the yearbook, it takes less than 15 minutes to generate the pages complete with photos in position. Getting it set up correctly can be quite a chore but it needs be done only once (keep notes while doing it in case you need to edit it later). Keeping everything in a large Word file (large Word docs are very susceptible to corruption and data loss) is risky and very labor intensive. In effect, you are keeping a copy of the piublication then scrolling around to edit entries and add new ones. You could edit 5 data base records in the time it takes you to find and edit one on a Word file. Publisher has a module that can do this--sort of. Depending on how simple your layout it, it could do the job...but I would seriously test it before copmmitting the job to it. Ventura Publisher (from Corel Corporation) has a module specifically for this and it works great--I've used it for 10 years. One can buy add-ons for Quark and InDesign to do essentiially the same thing. Such a project will be a serious learning experience. You will not be able to do it in an afternoon. There are no pre-figured "templates" that will do the work for you. In Robert wrote: I am researching different products and would like to know if Publisher can handle this - I think I may be asking too much of it... We have a "master file" of all the information that goes into our 200+ page University Catalog. We would like to update the master file as the months go by and at any time be able to generate two versions ( one for print and one for web). How realistic is this? Thanks, Robert |
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