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#1
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Distribution lists
I am working in Outlook 2003.
1. Can I import an Excel spreadsheet list directly into a distribution list or do I have to import it into Contacts and then create a distribution list by manually selecting each member? 2. Can I combine two distribution lists without having to manually select all the members again? 3. Can I automatically create a distribution list from a category within Contacts? I can filter the category so all the contacts are within it, but can I then make the distribution list without having to manually select each member of that category? Thanks for the help, Ricki |
#2
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1. No
2. No 3. Yes, but in light of the major limitations of DL's (like 1 and 2 above) why would you want to? If you've created Categories, use them instead for grouping Contacts. -- Russ Valentine [MVP-Outlook] "Ricki Miles" wrote in message ... I am working in Outlook 2003. 1. Can I import an Excel spreadsheet list directly into a distribution list or do I have to import it into Contacts and then create a distribution list by manually selecting each member? 2. Can I combine two distribution lists without having to manually select all the members again? 3. Can I automatically create a distribution list from a category within Contacts? I can filter the category so all the contacts are within it, but can I then make the distribution list without having to manually select each member of that category? Thanks for the help, Ricki |
#3
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"Russ Valentine [MVP-Outlook]" wrote in message ... 1. No 2. No 3. Yes, but in light of the major limitations of DL's (like 1 and 2 above) why would you want to? If you've created Categories, use them instead for grouping Contacts. Thanks for the responses, Russ. It might be better to have a distribution list rather than use the categories to send email to many people - ie if you have 30 people in a certain category and create an email to them, each name is shown in the To area (or CC or Bcc) and it is more efficient and compact with just the list name. How would you create a DL from a category? Thanks, Ricki -- Russ Valentine [MVP-Outlook] "Ricki Miles" wrote in message ... I am working in Outlook 2003. 1. Can I import an Excel spreadsheet list directly into a distribution list or do I have to import it into Contacts and then create a distribution list by manually selecting each member? 2. Can I combine two distribution lists without having to manually select all the members again? 3. Can I automatically create a distribution list from a category within Contacts? I can filter the category so all the contacts are within it, but can I then make the distribution list without having to manually select each member of that category? Thanks for the help, Ricki |
#4
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Not so.It is neither more efficient nor more compact. That list name is
expanded to those very same names and addresses when you send the message. DL's are fragile and difficult to maintain. Categories are more robust and flexible. If you still feel you must create a DL from a Category, there is a clumsy way to do so. Change the Contacts Folder View to by Category. Right click and drag the Category required to a newly created Contacts subfolder then choose Copy. Make sure the new subfolder has been enabled as an email address book by right clicking on it and choosing Properties Outlook Address Book Tab and check the box to enable as email address book. Create your new Distribution List, give it a name and make sure the Show Names drop down field points to this new subfolder. Then shift select all the contacts and add them to the DL. I doubt you'll be happy with your DL for very long. Enjoy it while you can -- Russ Valentine [MVP-Outlook] "Ricki Miles" wrote in message ... "Russ Valentine [MVP-Outlook]" wrote in message ... 1. No 2. No 3. Yes, but in light of the major limitations of DL's (like 1 and 2 above) why would you want to? If you've created Categories, use them instead for grouping Contacts. Thanks for the responses, Russ. It might be better to have a distribution list rather than use the categories to send email to many people - ie if you have 30 people in a certain category and create an email to them, each name is shown in the To area (or CC or Bcc) and it is more efficient and compact with just the list name. How would you create a DL from a category? Thanks, Ricki -- Russ Valentine [MVP-Outlook] "Ricki Miles" wrote in message ... I am working in Outlook 2003. 1. Can I import an Excel spreadsheet list directly into a distribution list or do I have to import it into Contacts and then create a distribution list by manually selecting each member? 2. Can I combine two distribution lists without having to manually select all the members again? 3. Can I automatically create a distribution list from a category within Contacts? I can filter the category so all the contacts are within it, but can I then make the distribution list without having to manually select each member of that category? Thanks for the help, Ricki |
#5
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Thanks again, Russ. I will take your advice and stick with Categories.
Take care, Ricki "Russ Valentine [MVP-Outlook]" wrote in message ... Not so.It is neither more efficient nor more compact. That list name is expanded to those very same names and addresses when you send the message. DL's are fragile and difficult to maintain. Categories are more robust and flexible. If you still feel you must create a DL from a Category, there is a clumsy way to do so. Change the Contacts Folder View to by Category. Right click and drag the Category required to a newly created Contacts subfolder then choose Copy. Make sure the new subfolder has been enabled as an email address book by right clicking on it and choosing Properties Outlook Address Book Tab and check the box to enable as email address book. Create your new Distribution List, give it a name and make sure the Show Names drop down field points to this new subfolder. Then shift select all the contacts and add them to the DL. I doubt you'll be happy with your DL for very long. Enjoy it while you can -- Russ Valentine [MVP-Outlook] "Ricki Miles" wrote in message ... "Russ Valentine [MVP-Outlook]" wrote in message ... 1. No 2. No 3. Yes, but in light of the major limitations of DL's (like 1 and 2 above) why would you want to? If you've created Categories, use them instead for grouping Contacts. Thanks for the responses, Russ. It might be better to have a distribution list rather than use the categories to send email to many people - ie if you have 30 people in a certain category and create an email to them, each name is shown in the To area (or CC or Bcc) and it is more efficient and compact with just the list name. How would you create a DL from a category? Thanks, Ricki -- Russ Valentine [MVP-Outlook] "Ricki Miles" wrote in message ... I am working in Outlook 2003. 1. Can I import an Excel spreadsheet list directly into a distribution list or do I have to import it into Contacts and then create a distribution list by manually selecting each member? 2. Can I combine two distribution lists without having to manually select all the members again? 3. Can I automatically create a distribution list from a category within Contacts? I can filter the category so all the contacts are within it, but can I then make the distribution list without having to manually select each member of that category? Thanks for the help, Ricki |
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