If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Comments Highlighting and Paqe Numbering
Is it possible to change the default color for printing comments to yellow
and to include the page number in the comments? Thanks, C |
#2
|
|||
|
|||
Comments Highlighting and Paqe Numbering
Printing comments in yellow: Not sure why you would want to print
comments in such a light color, but at least in Word 2002 the answer is yes. You can change font color of the Comment Text style to yellow or some other color (default is Automatic) in Format | Styles and Formatting. Page number in comments: I'm guessing you need page numbers because you're printing the comments in the List of Markups, instead of on the pages where the comments are inserted? I don't know of a way to make Word 2002 put the page number with the comment automatically, but if the author of the comment includes the page number field {PAGE} as part of the comment, the page number will print with the comment (e.g., Insert | Comment | type "This is my comment. (p. {PAGE})" ). To make it easier for authors to include the page number field with their comments, you can make an Autotext entry for the page number field and any surrounding text, and maybe a keyboard shortcut to insert the Autotext. Using the {PAGE} field allows the page numbers in the comments to update automatically as text gets moved around. Hope this helps. garfield-n-odie Cathy C wrote: Is it possible to change the default color for printing comments to yellow and to include the page number in the comments? Thanks, C |
#3
|
|||
|
|||
Comments Highlighting and Paqe Numbering
I'm wondering, though, what would happen when all the comments were printed
on a few pages in the list of markup. Would the page number would be page x for all the comments on that page, or would the page number actually reflect the page number of the commented material? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "garfield-n-odie" wrote in message ... Printing comments in yellow: Not sure why you would want to print comments in such a light color, but at least in Word 2002 the answer is yes. You can change font color of the Comment Text style to yellow or some other color (default is Automatic) in Format | Styles and Formatting. Page number in comments: I'm guessing you need page numbers because you're printing the comments in the List of Markups, instead of on the pages where the comments are inserted? I don't know of a way to make Word 2002 put the page number with the comment automatically, but if the author of the comment includes the page number field {PAGE} as part of the comment, the page number will print with the comment (e.g., Insert | Comment | type "This is my comment. (p. {PAGE})" ). To make it easier for authors to include the page number field with their comments, you can make an Autotext entry for the page number field and any surrounding text, and maybe a keyboard shortcut to insert the Autotext. Using the {PAGE} field allows the page numbers in the comments to update automatically as text gets moved around. Hope this helps. garfield-n-odie Cathy C wrote: Is it possible to change the default color for printing comments to yellow and to include the page number in the comments? Thanks, C |
#4
|
|||
|
|||
Comments Highlighting and Paqe Numbering
Thanks much. We don't want to print comments in yellow - black with yellow
highlighting. Sorry for the confusion. "garfield-n-odie" wrote in message ... Printing comments in yellow: Not sure why you would want to print comments in such a light color, but at least in Word 2002 the answer is yes. You can change font color of the Comment Text style to yellow or some other color (default is Automatic) in Format | Styles and Formatting. Page number in comments: I'm guessing you need page numbers because you're printing the comments in the List of Markups, instead of on the pages where the comments are inserted? I don't know of a way to make Word 2002 put the page number with the comment automatically, but if the author of the comment includes the page number field {PAGE} as part of the comment, the page number will print with the comment (e.g., Insert | Comment | type "This is my comment. (p. {PAGE})" ). To make it easier for authors to include the page number field with their comments, you can make an Autotext entry for the page number field and any surrounding text, and maybe a keyboard shortcut to insert the Autotext. Using the {PAGE} field allows the page numbers in the comments to update automatically as text gets moved around. Hope this helps. garfield-n-odie Cathy C wrote: Is it possible to change the default color for printing comments to yellow and to include the page number in the comments? Thanks, C |
#5
|
|||
|
|||
Comments Highlighting and Paqe Numbering
Have to admit I've never used the List of Markup for anything myself...
one of those things I knew was in Word, but never found a use for. The page number generated by the {PAGE} field in the comment reflects the page number where the comment was inserted, not the page number of the List of Markup. But upon closer inspection this morning of the List of Markup that I printed last night, I see the page number (along with the creating author's name and date/time) of the comment is already part of the List of Markup, so my solution is redundant and I apparently don't understand the OP's question. Suzanne S. Barnhill wrote: I'm wondering, though, what would happen when all the comments were printed on a few pages in the list of markup. Would the page number would be page x for all the comments on that page, or would the page number actually reflect the page number of the commented material? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "garfield-n-odie" wrote in message ... Printing comments in yellow: Not sure why you would want to print comments in such a light color, but at least in Word 2002 the answer is yes. You can change font color of the Comment Text style to yellow or some other color (default is Automatic) in Format | Styles and Formatting. Page number in comments: I'm guessing you need page numbers because you're printing the comments in the List of Markups, instead of on the pages where the comments are inserted? I don't know of a way to make Word 2002 put the page number with the comment automatically, but if the author of the comment includes the page number field {PAGE} as part of the comment, the page number will print with the comment (e.g., Insert | Comment | type "This is my comment. (p. {PAGE})" ). To make it easier for authors to include the page number field with their comments, you can make an Autotext entry for the page number field and any surrounding text, and maybe a keyboard shortcut to insert the Autotext. Using the {PAGE} field allows the page numbers in the comments to update automatically as text gets moved around. Hope this helps. garfield-n-odie Cathy C wrote: Is it possible to change the default color for printing comments to yellow and to include the page number in the comments? Thanks, C |
#6
|
|||
|
|||
Comments Highlighting and Paqe Numbering
As Suzanne Barnhill gently pointed out this morning, perhaps I don't
understand what you're asking. Am I on the right track towards answering your question with what I wrote last night? When you say "include the page number in the comments", do you mean page number where each comment is inserted, or page number of the list of comments? Regarding the List of Markup, I hadn't noticed until this morning that it already includes each listed comment's page number where the comment is inserted, author, date, and time, so the {PAGE} field I suggested is redundant and you don't need to do that if you are using the List of Markup to print the comments. How are you printing the comments? Cathy C wrote: Thanks much. We don't want to print comments in yellow - black with yellow highlighting. Sorry for the confusion. "garfield-n-odie" wrote in message ... Printing comments in yellow: Not sure why you would want to print comments in such a light color, but at least in Word 2002 the answer is yes. You can change font color of the Comment Text style to yellow or some other color (default is Automatic) in Format | Styles and Formatting. Page number in comments: I'm guessing you need page numbers because you're printing the comments in the List of Markups, instead of on the pages where the comments are inserted? I don't know of a way to make Word 2002 put the page number with the comment automatically, but if the author of the comment includes the page number field {PAGE} as part of the comment, the page number will print with the comment (e.g., Insert | Comment | type "This is my comment. (p. {PAGE})" ). To make it easier for authors to include the page number field with their comments, you can make an Autotext entry for the page number field and any surrounding text, and maybe a keyboard shortcut to insert the Autotext. Using the {PAGE} field allows the page numbers in the comments to update automatically as text gets moved around. Hope this helps. garfield-n-odie Cathy C wrote: Is it possible to change the default color for printing comments to yellow and to include the page number in the comments? Thanks, C |
#7
|
|||
|
|||
Comments Highlighting and Paqe Numbering
I'm at the client site now and understanding the problem a little better. When they print out a page with text that has comments, although on the screen the reference to the comment is yellow highlighted, it does not print out with the yellow highlighting. Is there any other way than manually highlighting the references to get them to print with the yellow highlighting?
Also, the page on which the comments prints out is not numbered and the formatting is variable. Any suggestions regarding this problem? My apologies for not having a better grasp of the problem before posting. Cathy C |
#8
|
|||
|
|||
Comments Highlighting and Paqe Numbering
What method did your client use to highlight the comment references?
Are your clients printing to a b/w printer? If so, it's possible that the comment references *are* printing with the yellow highlight, but the printer driver is rendering the yellow as white instead of light gray. The following comments apply to Word 97 (what is your client using?). I don't know of a way to automatically highlight the comment references using the highlight tool. But by clicking on Format | Style | Comment Reference | Format | Borders and Shading | Shading | pick a color, e.g., yellow, I was able to make all the comment references have a colored background that resembles highlighting, and they print that way both in the text and in the list of comments at the end. I could not reproduce "variable formatting" in the list of comments... all of my comments were formatted according to my Comment Text style. The initial paragraph style where a comment was inserted didn't affect the comment's appearance in the list of comments. After inserting a comment, reformatting (either manually or with a style) the paragraph or surrounding text where the comment was inserted didn't affect the comment's appearance in the list of comments either. If your client's Comment Text style has "automatically update" enabled, turning it off might fix this problem. AFAIK, there's no way to number the pages in the list of comments at the end of the document. Cathy C wrote: I'm at the client site now and understanding the problem a little better. When they print out a page with text that has comments, although on the screen the reference to the comment is yellow highlighted, it does not print out with the yellow highlighting. Is there any other way than manually highlighting the references to get them to print with the yellow highlighting? Also, the page on which the comments prints out is not numbered and the formatting is variable. Any suggestions regarding this problem? My apologies for not having a better grasp of the problem before posting. Cathy C |
#9
|
|||
|
|||
Comments Highlighting and Paqe Numbering
He selected the text that is yellow highlighted because it's a comment when
viewing the document and yellow highlighted it. No, they are printing to a color printer. Good thought, though. Word 2002. This sounds like a solution. We'll try it. Too bad about the page numbering. Thanks much. C "garfield-n-odie" wrote in message ... What method did your client use to highlight the comment references? Are your clients printing to a b/w printer? If so, it's possible that the comment references *are* printing with the yellow highlight, but the printer driver is rendering the yellow as white instead of light gray. The following comments apply to Word 97 (what is your client using?). I don't know of a way to automatically highlight the comment references using the highlight tool. But by clicking on Format | Style | Comment Reference | Format | Borders and Shading | Shading | pick a color, e.g., yellow, I was able to make all the comment references have a colored background that resembles highlighting, and they print that way both in the text and in the list of comments at the end. I could not reproduce "variable formatting" in the list of comments... all of my comments were formatted according to my Comment Text style. The initial paragraph style where a comment was inserted didn't affect the comment's appearance in the list of comments. After inserting a comment, reformatting (either manually or with a style) the paragraph or surrounding text where the comment was inserted didn't affect the comment's appearance in the list of comments either. If your client's Comment Text style has "automatically update" enabled, turning it off might fix this problem. AFAIK, there's no way to number the pages in the list of comments at the end of the document. Cathy C wrote: I'm at the client site now and understanding the problem a little better. When they print out a page with text that has comments, although on the screen the reference to the comment is yellow highlighted, it does not print out with the yellow highlighting. Is there any other way than manually highlighting the references to get them to print with the yellow highlighting? Also, the page on which the comments prints out is not numbered and the formatting is variable. Any suggestions regarding this problem? My apologies for not having a better grasp of the problem before posting. Cathy C |
#10
|
|||
|
|||
Comments Highlighting and Paqe Numbering
Tried this at the client site and it worked wonderfully on screen and in
print preview, but did not print out with any color. Note: they're working with Word 2000. "garfield-n-odie" wrote in message ... What method did your client use to highlight the comment references? Are your clients printing to a b/w printer? If so, it's possible that the comment references *are* printing with the yellow highlight, but the printer driver is rendering the yellow as white instead of light gray. The following comments apply to Word 97 (what is your client using?). I don't know of a way to automatically highlight the comment references using the highlight tool. But by clicking on Format | Style | Comment Reference | Format | Borders and Shading | Shading | pick a color, e.g., yellow, I was able to make all the comment references have a colored background that resembles highlighting, and they print that way both in the text and in the list of comments at the end. I could not reproduce "variable formatting" in the list of comments... all of my comments were formatted according to my Comment Text style. The initial paragraph style where a comment was inserted didn't affect the comment's appearance in the list of comments. After inserting a comment, reformatting (either manually or with a style) the paragraph or surrounding text where the comment was inserted didn't affect the comment's appearance in the list of comments either. If your client's Comment Text style has "automatically update" enabled, turning it off might fix this problem. AFAIK, there's no way to number the pages in the list of comments at the end of the document. Cathy C wrote: I'm at the client site now and understanding the problem a little better. When they print out a page with text that has comments, although on the screen the reference to the comment is yellow highlighted, it does not print out with the yellow highlighting. Is there any other way than manually highlighting the references to get them to print with the yellow highlighting? Also, the page on which the comments prints out is not numbered and the formatting is variable. Any suggestions regarding this problem? My apologies for not having a better grasp of the problem before posting. Cathy C |
|
Thread Tools | |
Display Modes | |
|
|