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#11
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How do I sort in Office Word 2007?
The issue now becomes that I have a list provided to me that is already
typed. I need to incorporate this document into a larger presentation and some formatting needs to be done, i.e. alphabetizing. To go back thru the entire list, deleting a space and inserting a hard-space manually would be time consuming and ridiculous. Wasn't there a sort feature that allowed us to backup from the end of the paragraph/line text? Did they do away with that feature? I seem to remember an option for that. "Suzanne S. Barnhill" wrote: Perhaps you did not read the paragraph below #3? -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "dcarv30" wrote in message ... Great instuctions. One further question. In my list of names (first, then last), I can sort by the last name, however, some names contain a middle initial. Using the sort feature to sort on Word 3, then Word 2, won't work since the names without a middle initial will get sorted first (lacking a Word 3). Then the names with a middle initial come after. How do I sort to include all the names in the list and not catch the names with a middle initial causing them to be out of place alphabetically? "Suzanne S. Barnhill" wrote: 1. On the Home tab, locate the Paragraph group, then the Sort button. Click on this to open the Sort Text dialog. 2. Click on Options and choose Other for "Separate fields at," then type a space in the box. Click OK. 3. You should now see Word 1 and Word 2 in the "Sort by" box. Choose Word 2. If any of the names have middle initials or two parts ("Mary Jane"), replace the spaces with nonbreaking spaces (Ctrl+Shift+Spacebar) before sorting. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "autumn157" wrote in message ... How do I sort my list alphabetically when they are typed by first name then last name. I need to alphabetize by last name. Thanks Autumn157 "Jay Freedman" wrote: On Sat, 28 Jun 2008 14:00:01 -0700, Lamar Hunt wrote: Help tells me to click on Sort in the Paragraph group. There is no Sort there. How do I alphatize a list in 2007? It should be in the top row of the Paragraph group on the Home ribbon. It shows the letters A and Z and a downward arrow, and it's just to the left of the ΒΆ button. -- Regards, Jay Freedman Microsoft Word MVP FAQ: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. |
#12
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When I go to sort, what is a Header Record Delimiter?
"Bunnyjo58" wrote: I am trying to sort a list and everytime I use the A to Z with the arrows for sorting I keep getting a box showing "Header Record Delimiter". What is this for? I can't find it in the Word 2003 book. Thanks in advance. |
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