How do I set up automatically suceeding numbers in Word?

I get an error messege that I will be able to retrieve on monday to send to
you. Have a great weekend. :-}

"snulton" wrote:

Yes, each is a different template for a different kind of Word document.
Sorry to be so dense, but could you give me an example of the different
names? I am not sure that I understand. Is there something that I could
download that explains it so I don't bother you further?

"Jay Freedman" wrote:

First, you have to use a different template for each sequence. Since
you're doing forms of different kinds, I assume that's already true.

Then the other part is to visit the macro code in each template and
put in a different name for the file that stores the current number.
Now they all say "C:\Settings.Txt" in two place (at least I hope they
do -- the code you posted before has "C:\.txt" in the second place,
which is wrong).

On Thu, 18 Oct 2007 14:34:00 -0700, snulton
wrote:

Thank you! One more thing, how do I have different documents have their own
sets of sequencial numbers? Right now the sequence is working but I am using
the same "Order" in four different documents, two different contracts, one
bid proposal and one invoice.

"Jay Freedman" wrote:

You can do either of two things:

- In the template, insert continuous-type section breaks before and after
the paragraph containing the bookmark. When you protect the document (using
the Tools Protect Document menu item, not the lock icon on the Forms
toolbar), click the "Select sections" link and uncheck the section that
contains the bookmark.

- Or, in the macro, insert new code before and after the InsertBefore line
like this:

If ActiveDocument.ProtectionType wdNoProtection Then
ActiveDocument.Unprotect
End If

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order,
"0000#")

ActiveDocument.Protect

ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#")


That will turn off the protection just long enough to insert the sequence
number, and then turn the protection on again.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

snulton wrote:
I now recieve a Run-time error `4605`
This method or property is not available because the object refers to
a protected area of the document.

"Jay Freedman" wrote:

That error is telling you that VBA couldn't find any bookmark named
"Order" in your document. Look again at the article -- the second
paragraph begins "In the template from which you create the
document, insert a bookmark named Order in the location where you
want the sequential number to appear."

snulton wrote:
I have almost completely started over due to receiving a Microsoft
Visual Basic Run-time error `5941'
The requested memer of the collection does not exist.

When I click on the Debug button the line reading
ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order,
"00#")
is hi-lited.

"Jay Freedman" wrote:

Hi Scott,

In VBA, every "Sub" statement must have a matching "End Sub"
statement, with all the commands of the macro in between. You have
a "Sub MAIN()" statement without any matching "End Sub". Delete the
"Sub Main()" line (and optionally also delete the four lines of
comments that follow it). Then the "Sub AutoNew()" will match the
"End Sub" at the bottom of the code, and that should stop the error
message.

snulton wrote:
Sorry that it has taken so long to get back to you with the on
going challenge, I was out of town last week and finally got
caught up.

After setting up the Macro, upon opening a document I get a
variety of error messeges one of which says "Compile error:
Expected End Sub"

This is what I have set up:


Sub MAIN()
'
' AutoExec.MAIN Macro
' Macro created 10/5/2007 by Scott Nulton
'
Sub AutoNew()

Order = System.PrivateProfileString("C:\Settings.Txt",
"MacroSettings", "Order")

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\.txt", "MacroSettings", "Order") =
Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")
ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#")



End Sub



"Jay Freedman" wrote:

I think you're misunderstanding the "00#" expression. That is
just supposed to represent the form of the number -- how many
digits to display -- and not the number itself. You don't change
that expression
to the start number.

From the example you gave, I suspect what you're trying to do is
create a number where the first four digits are the year, the
next two
are the month, and the last two are a sequence number that starts
over
at 1 for each month. If that's true, you're going about it wrong
-- if
you put the fixed string "200710" at the beginning, that's fine
for October 2007 but it will be wrong for November, and even
more wrong next year. The macro can take care of the year and
month for you with just a little extra programming. Replace the
lines

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "00#")
ActiveDocument.SaveAs FileName:="path" & Format(Order, "00#")

with these lines (to avoid mistakes, use copy/paste instead of
trying to retype):

ActiveDocument.Bookmarks("Order").Range.InsertBefo re _
Format(Now, "yyyyMM") & Format(Order, "0#")
ActiveDocument.SaveAs FileName:="path" & _
Format(Now, "yyyyMM") & Format(Order, "0#")

Note that you have to replace "path" in the third line with the
actual
path to the folder where you want the document to be saved.

The other thing is that, on the first day of each month, you have
to delete the Settings.txt file and let the macro create a new
one that contains the number 1, so the number in the first
document will be like 20071101.

On Fri, 5 Oct 2007 16:46:02 -0700, snulton
wrote:

It was'nt in my Templates folder because I was testing it out
before I put it on my Server which is where I store all my
templates related to my business. I tried to preset the start
number to the next one that we need (i.e."2007100#") but it did
not open a successive number it opened a document with a number
2007100120071001. The same thing happened when I had only the
three digit number 001 turned into 001001 and it was that way on
each one I opened.

"Jay Freedman" wrote:

Did you set up the macro in a template stored in your Templates
folder? Word really doesn't like macros in documents, or in
templates that aren't in the Templates folder, because that's a
favorite way to spread macro viruses.

Assuming it is in a template, go to Tools Macro Security
and set the security level to Medium. On the second tab of the
dialog, check the box for "Trust all installed templates and
add-ins". That should make sure the macros are enabled.

The number-format pattern will work with eight digits; just
change it to "0000000#".

On Fri, 5 Oct 2007 16:08:01 -0700, snulton
wrote:

I have set up the Macro as on the page however when I attempt
to open the template Microsoft Basic pops up with the messege
"The macros in this project are disabled. Please refer to the
online help or documentation of the host application to
determine how to enable macros." then I got a popup trying
to debug the first of the last two commands.

Also is the value "00#" a locked in numeric value or will it
work with eight digits?

"Jay Freedman" wrote:

snulton wrote:
I have a template that has a space for a number. I want each
successive document opened using that template to have a new
number that is the next number in sucession, i.e. - after
opening 20071001, the next time that I access that template
should open 2001002.

See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.

I have tried to set up each of three different contracts that I have set as
templates (.dot) as individually numbered documents using the names for "NRS
RemContract.dot" with the Order Macro set as below, with a new Macro named as
RemContractOrder (replacing "Order" with "RemContractOrder") and nothing
seems to work to give me a different numbering system for my three templates.
The templates are named; NRS RemContract.dot, NRS Service & Repair.dot, and
NRS Bid-proposal.dot. Please help a dumb Remodeling Contractor get this right.

"Jay Freedman" wrote:

Yes, that's correct. :-)

snulton wrote:
If I have it correctly, then:

If the original Macro that you showed me:


Sub AutoNew()

Order =
System.PrivateProfileString("C:\Settings.Txt","Mac roSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\Settings.txt",
"MacroSettings,"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub

Then the modification would be:

Sub AutoNew()

Order = System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order) = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub


Is this correct?

"Jay Freedman" wrote:

No download, you're off in an area that's sort of "you just need to
understand what you're doing". :-)

Exactly what you use for the names isn't terribly important as long
as (a) they're valid file names, (b) there's a different one for
each template, and (c) you can recognize them when you see them.

So I'll suggest that for each one you take the name of the template
(assuming that's something you recognize as being associated with
that type of form), add the word "sequence" and the extension
".txt". For example, if you have a template named "Contract A.dot"
and one named "Contract B.dot", then the corresponding names inside
the macro could be "Contract A sequence.txt" and "Contract B
sequence.txt". Put a valid path in front of each name, for example
"C:\Contract A sequence.txt", and put that into the macro in the
template for Contract A. Put "C:\Contract B sequence.txt" into the
macro in the template for Contract B. Do similarly for the other
templates -- each one gets a filename in its macro that corresponds
to that template only.

Am I making sense yet?

snulton wrote:
Yes, each is a different template for a different kind of Word
document. Sorry to be so dense, but could you give me an example of
the different names? I am not sure that I understand. Is there
something that I could download that explains it so I don't bother
you further?

"Jay Freedman" wrote:

First, you have to use a different template for each sequence.
Since you're doing forms of different kinds, I assume that's
already true.

Then the other part is to visit the macro code in each template and
put in a different name for the file that stores the current
number. Now they all say "C:\Settings.Txt" in two place (at least
I hope they do -- the code you posted before has "C:\.txt" in the
second place, which is wrong).

On Thu, 18 Oct 2007 14:34:00 -0700, snulton
wrote:

Thank you! One more thing, how do I have different documents have
their own sets of sequencial numbers? Right now the sequence is
working but I am using the same "Order" in four different
documents, two different contracts, one bid proposal and one
invoice.

"Jay Freedman" wrote:

You can do either of two things:

- In the template, insert continuous-type section breaks before
and after the paragraph containing the bookmark. When you protect
the document (using the Tools Protect Document menu item, not
the lock icon on the Forms toolbar), click the "Select sections"
link and uncheck the section that contains the bookmark.

- Or, in the macro, insert new code before and after the
InsertBefore line like this:

If ActiveDocument.ProtectionType wdNoProtection Then
ActiveDocument.Unprotect
End If

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")

ActiveDocument.Protect

ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")


That will turn off the protection just long enough to insert the
sequence number, and then turn the protection on again.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

snulton wrote:
I now recieve a Run-time error `4605`
This method or property is not available because the object
refers to a protected area of the document.

"Jay Freedman" wrote:

That error is telling you that VBA couldn't find any bookmark
named "Order" in your document. Look again at the article --
the second paragraph begins "In the template from which you
create the document, insert a bookmark named Order in the
location where you want the sequential number to appear."

snulton wrote:
I have almost completely started over due to receiving a
Microsoft Visual Basic Run-time error `5941'
The requested memer of the collection does not exist.

When I click on the Debug button the line reading
ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "00#")
is hi-lited.

"Jay Freedman" wrote:

Hi Scott,

In VBA, every "Sub" statement must have a matching "End Sub"
statement, with all the commands of the macro in between. You
have a "Sub MAIN()" statement without any matching "End Sub".
Delete the "Sub Main()" line (and optionally also delete the
four lines of comments that follow it). Then the "Sub
AutoNew()" will match the "End Sub" at the bottom of the
code, and that should stop the error message.

snulton wrote:
Sorry that it has taken so long to get back to you with the
on going challenge, I was out of town last week and finally
got caught up.

After setting up the Macro, upon opening a document I get a
variety of error messeges one of which says "Compile error:
Expected End Sub"

This is what I have set up:


Sub MAIN()
'
' AutoExec.MAIN Macro
' Macro created 10/5/2007 by Scott Nulton
'
Sub AutoNew()

Order = System.PrivateProfileString("C:\Settings.Txt",
"MacroSettings", "Order")

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\.txt", "MacroSettings",
"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")
ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")



End Sub



"Jay Freedman" wrote:

I think you're misunderstanding the "00#" expression. That
is just supposed to represent the form of the number --
how many digits to display -- and not the number itself.
You don't change that expression
to the start number.

From the example you gave, I suspect what you're trying to
do is create a number where the first four digits are the
year, the next two
are the month, and the last two are a sequence number that
starts over
at 1 for each month. If that's true, you're going about it
wrong -- if
you put the fixed string "200710" at the beginning, that's
fine for October 2007 but it will be wrong for November,
and even more wrong next year. The macro can take care of
the year and month for you with just a little extra
programming. Replace the lines

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "00#")
ActiveDocument.SaveAs FileName:="path" & Format(Order,
"00#")

with these lines (to avoid mistakes, use copy/paste instead
of trying to retype):

ActiveDocument.Bookmarks("Order").Range.InsertBefo re _
Format(Now, "yyyyMM") & Format(Order, "0#")
ActiveDocument.SaveAs FileName:="path" & _
Format(Now, "yyyyMM") & Format(Order, "0#")

Note that you have to replace "path" in the third line with
the actual
path to the folder where you want the document to be saved.

The other thing is that, on the first day of each month,
you have to delete the Settings.txt file and let the macro
create a new one that contains the number 1, so the number
in the first document will be like 20071101.

On Fri, 5 Oct 2007 16:46:02 -0700, snulton
wrote:

It was'nt in my Templates folder because I was testing it
out before I put it on my Server which is where I store
all my templates related to my business. I tried to
preset the start number to the next one that we need
(i.e."2007100#") but it did not open a successive number
it opened a document with a number 2007100120071001. The
same thing happened when I had only the three digit
number 001 turned into 001001 and it was that way on each
one I opened.

"Jay Freedman" wrote:

Did you set up the macro in a template stored in your
Templates folder? Word really doesn't like macros in
documents, or in templates that aren't in the Templates
folder, because that's a favorite way to spread macro
viruses.

Assuming it is in a template, go to Tools Macro
Security and set the security level to Medium. On the
second tab of the dialog, check the box for "Trust all
installed templates and add-ins". That should make sure
the macros are enabled.

The number-format pattern will work with eight digits;
just change it to "0000000#".

On Fri, 5 Oct 2007 16:08:01 -0700, snulton
wrote:

I have set up the Macro as on the page however when I
attempt to open the template Microsoft Basic pops up
with the messege "The macros in this project are
disabled. Please refer to the online help or
documentation of the host application to determine how
to enable macros." then I got a popup trying to debug

Item 1: DO NOT change the name of the macro. It has to be named
AutoNew() in order to work.

Item 2: In the template named "NRS RemContract.dot", there should be
an AutoNew macro that contains the lines (each of these should be one
line, but the posting program breaks them):

Order = System.PrivateProfileString("C:\NRS RemContract
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS RemContract
Sequence.Txt","MacroSettings","Order) = Order


In the template named "NRS Service & Repair.dot", there should also be
a macro named AutoNew, and it should contain the lines

Order = System.PrivateProfileString("C:\NRS Service & Repair
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS Service & Repair
Sequence.Txt","MacroSettings","Order) = Order


In the template named "NRS Bid-proposal.dot", there should also be a
macro named AutoNew, and it should contain the lines

Order = System.PrivateProfileString("C:\NRS Bid-proposal
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS Bid-proposal
Sequence.Txt","MacroSettings","Order) = Order

Item 3: (Just in case you aren't already doing this...) You have to
use the File New command (and if you get a task pane, click the link
for "On my computer") and select the proper template as the base for a
new document. The File New command is what causes the macro named
AutoNew to run, and that does all the sequence number stuff. If you
don't do File New, the macro doesn't run and you don't get a
sequence number.

Are we there yet? ;-)

On Mon, 22 Oct 2007 16:11:01 -0700, snulton
wrote:

I have tried to set up each of three different contracts that I have set as
templates (.dot) as individually numbered documents using the names for "NRS
RemContract.dot" with the Order Macro set as below, with a new Macro named as
RemContractOrder (replacing "Order" with "RemContractOrder") and nothing
seems to work to give me a different numbering system for my three templates.
The templates are named; NRS RemContract.dot, NRS Service & Repair.dot, and
NRS Bid-proposal.dot. Please help a dumb Remodeling Contractor get this right.

"Jay Freedman" wrote:

Yes, that's correct. :-)

snulton wrote:
If I have it correctly, then:

If the original Macro that you showed me:


Sub AutoNew()

Order =
System.PrivateProfileString("C:\Settings.Txt","Mac roSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\Settings.txt",
"MacroSettings,"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub

Then the modification would be:

Sub AutoNew()

Order = System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order) = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub


Is this correct?

"Jay Freedman" wrote:

No download, you're off in an area that's sort of "you just need to
understand what you're doing". :-)

Exactly what you use for the names isn't terribly important as long
as (a) they're valid file names, (b) there's a different one for
each template, and (c) you can recognize them when you see them.

So I'll suggest that for each one you take the name of the template
(assuming that's something you recognize as being associated with
that type of form), add the word "sequence" and the extension
".txt". For example, if you have a template named "Contract A.dot"
and one named "Contract B.dot", then the corresponding names inside
the macro could be "Contract A sequence.txt" and "Contract B
sequence.txt". Put a valid path in front of each name, for example
"C:\Contract A sequence.txt", and put that into the macro in the
template for Contract A. Put "C:\Contract B sequence.txt" into the
macro in the template for Contract B. Do similarly for the other
templates -- each one gets a filename in its macro that corresponds
to that template only.

Am I making sense yet?

snulton wrote:
Yes, each is a different template for a different kind of Word
document. Sorry to be so dense, but could you give me an example of
the different names? I am not sure that I understand. Is there
something that I could download that explains it so I don't bother
you further?

"Jay Freedman" wrote:

First, you have to use a different template for each sequence.
Since you're doing forms of different kinds, I assume that's
already true.

Then the other part is to visit the macro code in each template and
put in a different name for the file that stores the current
number. Now they all say "C:\Settings.Txt" in two place (at least
I hope they do -- the code you posted before has "C:\.txt" in the
second place, which is wrong).

On Thu, 18 Oct 2007 14:34:00 -0700, snulton
wrote:

Thank you! One more thing, how do I have different documents have
their own sets of sequencial numbers? Right now the sequence is
working but I am using the same "Order" in four different
documents, two different contracts, one bid proposal and one
invoice.

"Jay Freedman" wrote:

You can do either of two things:

- In the template, insert continuous-type section breaks before
and after the paragraph containing the bookmark. When you protect
the document (using the Tools Protect Document menu item, not
the lock icon on the Forms toolbar), click the "Select sections"
link and uncheck the section that contains the bookmark.

- Or, in the macro, insert new code before and after the
InsertBefore line like this:

If ActiveDocument.ProtectionType wdNoProtection Then
ActiveDocument.Unprotect
End If

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")

ActiveDocument.Protect

ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")


That will turn off the protection just long enough to insert the
sequence number, and then turn the protection on again.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

snulton wrote:
I now recieve a Run-time error `4605`
This method or property is not available because the object
refers to a protected area of the document.

"Jay Freedman" wrote:

That error is telling you that VBA couldn't find any bookmark
named "Order" in your document. Look again at the article --
the second paragraph begins "In the template from which you
create the document, insert a bookmark named Order in the
location where you want the sequential number to appear."

snulton wrote:
I have almost completely started over due to receiving a
Microsoft Visual Basic Run-time error `5941'
The requested memer of the collection does not exist.

When I click on the Debug button the line reading
ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "00#")
is hi-lited.

"Jay Freedman" wrote:

Hi Scott,

In VBA, every "Sub" statement must have a matching "End Sub"
statement, with all the commands of the macro in between. You
have a "Sub MAIN()" statement without any matching "End Sub".
Delete the "Sub Main()" line (and optionally also delete the
four lines of comments that follow it). Then the "Sub
AutoNew()" will match the "End Sub" at the bottom of the
code, and that should stop the error message.

snulton wrote:
Sorry that it has taken so long to get back to you with the
on going challenge, I was out of town last week and finally
got caught up.

After setting up the Macro, upon opening a document I get a
variety of error messeges one of which says "Compile error:
Expected End Sub"

This is what I have set up:


Sub MAIN()
'
' AutoExec.MAIN Macro
' Macro created 10/5/2007 by Scott Nulton
'
Sub AutoNew()

Order = System.PrivateProfileString("C:\Settings.Txt",
"MacroSettings", "Order")

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\.txt", "MacroSettings",
"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")
ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")



End Sub



"Jay Freedman" wrote:

I think you're misunderstanding the "00#" expression. That
is just supposed to represent the form of the number --
how many digits to display -- and not the number itself.
You don't change that expression
to the start number.

From the example you gave, I suspect what you're trying to
do is create a number where the first four digits are the
year, the next two
are the month, and the last two are a sequence number that
starts over
at 1 for each month. If that's true, you're going about it
wrong -- if
you put the fixed string "200710" at the beginning, that's
fine for October 2007 but it will be wrong for November,
and even more wrong next year. The macro can take care of
the year and month for you with just a little extra
programming. Replace the lines

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "00#")
ActiveDocument.SaveAs FileName:="path" & Format(Order,
"00#")

with these lines (to avoid mistakes, use copy/paste instead
of trying to retype):

ActiveDocument.Bookmarks("Order").Range.InsertBefo re _
Format(Now, "yyyyMM") & Format(Order, "0#")
ActiveDocument.SaveAs FileName:="path" & _
Format(Now, "yyyyMM") & Format(Order, "0#")

Note that you have to replace "path" in the third line with
the actual
path to the folder where you want the document to be saved.

The other thing is that, on the first day of each month,
you have to delete the Settings.txt file and let the macro
create a new one that contains the number 1, so the number
in the first document will be like 20071101.

On Fri, 5 Oct 2007 16:46:02 -0700, snulton
wrote:

It was'nt in my Templates folder because I was testing it
out before I put it on my Server which is where I store
all my templates related to my business. I tried to
preset the start number to the next one that we need
(i.e."2007100#") but it did not open a successive number
it opened a document with a number 2007100120071001. The
same thing happened when I had only the three digit
number 001 turned into 001001 and it was that way on each
one I opened.

"Jay Freedman" wrote:

Did you set up the macro in a template stored in your
Templates folder? Word really doesn't like macros in
documents, or in templates that aren't in the Templates
folder, because that's a favorite way to spread macro
viruses.

Assuming it is in a template, go to Tools Macro
Security and set the security level to Medium. On the
second tab of the dialog, check the box for "Trust all
installed templates and add-ins". That should make sure
the macros are enabled.

The number-format pattern will work with eight digits;
just change it to "0000000#".

On Fri, 5 Oct 2007 16:08:01 -0700, snulton
wrote:

I have set up the Macro as on the page however when I
attempt to open the template Microsoft Basic pops up
with the messege "The macros in this project are
disabled. Please refer to the online help or
documentation of the host application to determine how
to enable macros." then I got a popup trying to debug

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit.

I followed the items you laid out and when I open the next template to modify
it the AutoNew is already set. When I make the modifications to that Macro
for the open document, it resets all the other templates to that sequential
numbering.

As per Item 3: I hadn't been doing that but even when I do I get the
sequence of numbers that is continuos no matter which template I open If I
open one template that has a number of 01005, then open a different template
that is suposed to have a number starting 03*** it will open with 01006.

Although all these are separate templates, the AutoNew seems to treat them
the same. when I attempt to set the AutoNew for a specific template and I
edit what is opened with AutoNew to reflect that template it changes all the
other templates to that Macro.

"Jay Freedman" wrote:

Item 1: DO NOT change the name of the macro. It has to be named
AutoNew() in order to work.

Item 2: In the template named "NRS RemContract.dot", there should be
an AutoNew macro that contains the lines (each of these should be one
line, but the posting program breaks them):

Order = System.PrivateProfileString("C:\NRS RemContract
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS RemContract
Sequence.Txt","MacroSettings","Order) = Order


In the template named "NRS Service & Repair.dot", there should also be
a macro named AutoNew, and it should contain the lines

Order = System.PrivateProfileString("C:\NRS Service & Repair
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS Service & Repair
Sequence.Txt","MacroSettings","Order) = Order


In the template named "NRS Bid-proposal.dot", there should also be a
macro named AutoNew, and it should contain the lines

Order = System.PrivateProfileString("C:\NRS Bid-proposal
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS Bid-proposal
Sequence.Txt","MacroSettings","Order) = Order

Item 3: (Just in case you aren't already doing this...) You have to
use the File New command (and if you get a task pane, click the link
for "On my computer") and select the proper template as the base for a
new document. The File New command is what causes the macro named
AutoNew to run, and that does all the sequence number stuff. If you
don't do File New, the macro doesn't run and you don't get a
sequence number.

Are we there yet? ;-)

On Mon, 22 Oct 2007 16:11:01 -0700, snulton
wrote:

I have tried to set up each of three different contracts that I have set as
templates (.dot) as individually numbered documents using the names for "NRS
RemContract.dot" with the Order Macro set as below, with a new Macro named as
RemContractOrder (replacing "Order" with "RemContractOrder") and nothing
seems to work to give me a different numbering system for my three templates.
The templates are named; NRS RemContract.dot, NRS Service & Repair.dot, and
NRS Bid-proposal.dot. Please help a dumb Remodeling Contractor get this right.

"Jay Freedman" wrote:

Yes, that's correct. :-)

snulton wrote:
If I have it correctly, then:

If the original Macro that you showed me:


Sub AutoNew()

Order =
System.PrivateProfileString("C:\Settings.Txt","Mac roSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\Settings.txt",
"MacroSettings,"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub

Then the modification would be:

Sub AutoNew()

Order = System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order) = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub


Is this correct?

"Jay Freedman" wrote:

No download, you're off in an area that's sort of "you just need to
understand what you're doing". :-)

Exactly what you use for the names isn't terribly important as long
as (a) they're valid file names, (b) there's a different one for
each template, and (c) you can recognize them when you see them.

So I'll suggest that for each one you take the name of the template
(assuming that's something you recognize as being associated with
that type of form), add the word "sequence" and the extension
".txt". For example, if you have a template named "Contract A.dot"
and one named "Contract B.dot", then the corresponding names inside
the macro could be "Contract A sequence.txt" and "Contract B
sequence.txt". Put a valid path in front of each name, for example
"C:\Contract A sequence.txt", and put that into the macro in the
template for Contract A. Put "C:\Contract B sequence.txt" into the
macro in the template for Contract B. Do similarly for the other
templates -- each one gets a filename in its macro that corresponds
to that template only.

Am I making sense yet?

snulton wrote:
Yes, each is a different template for a different kind of Word
document. Sorry to be so dense, but could you give me an example of
the different names? I am not sure that I understand. Is there
something that I could download that explains it so I don't bother
you further?

"Jay Freedman" wrote:

First, you have to use a different template for each sequence.
Since you're doing forms of different kinds, I assume that's
already true.

Then the other part is to visit the macro code in each template and
put in a different name for the file that stores the current
number. Now they all say "C:\Settings.Txt" in two place (at least
I hope they do -- the code you posted before has "C:\.txt" in the
second place, which is wrong).

On Thu, 18 Oct 2007 14:34:00 -0700, snulton
wrote:

Thank you! One more thing, how do I have different documents have
their own sets of sequencial numbers? Right now the sequence is
working but I am using the same "Order" in four different
documents, two different contracts, one bid proposal and one
invoice.

"Jay Freedman" wrote:

You can do either of two things:

- In the template, insert continuous-type section breaks before
and after the paragraph containing the bookmark. When you protect
the document (using the Tools Protect Document menu item, not
the lock icon on the Forms toolbar), click the "Select sections"
link and uncheck the section that contains the bookmark.

- Or, in the macro, insert new code before and after the
InsertBefore line like this:

If ActiveDocument.ProtectionType wdNoProtection Then
ActiveDocument.Unprotect
End If

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")

ActiveDocument.Protect

ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")


That will turn off the protection just long enough to insert the
sequence number, and then turn the protection on again.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

snulton wrote:
I now recieve a Run-time error `4605`
This method or property is not available because the object
refers to a protected area of the document.

"Jay Freedman" wrote:

That error is telling you that VBA couldn't find any bookmark
named "Order" in your document. Look again at the article --
the second paragraph begins "In the template from which you
create the document, insert a bookmark named Order in the
location where you want the sequential number to appear."

snulton wrote:
I have almost completely started over due to receiving a
Microsoft Visual Basic Run-time error `5941'
The requested memer of the collection does not exist.

When I click on the Debug button the line reading
ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "00#")
is hi-lited.

"Jay Freedman" wrote:

Hi Scott,

In VBA, every "Sub" statement must have a matching "End Sub"
statement, with all the commands of the macro in between. You
have a "Sub MAIN()" statement without any matching "End Sub".
Delete the "Sub Main()" line (and optionally also delete the
four lines of comments that follow it). Then the "Sub
AutoNew()" will match the "End Sub" at the bottom of the
code, and that should stop the error message.

snulton wrote:
Sorry that it has taken so long to get back to you with the
on going challenge, I was out of town last week and finally
got caught up.

After setting up the Macro, upon opening a document I get a
variety of error messeges one of which says "Compile error:
Expected End Sub"

This is what I have set up:


Sub MAIN()
'
' AutoExec.MAIN Macro
' Macro created 10/5/2007 by Scott Nulton
'
Sub AutoNew()

Order = System.PrivateProfileString("C:\Settings.Txt",
"MacroSettings", "Order")

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\.txt", "MacroSettings",
"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")
ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")



End Sub



"Jay Freedman" wrote:

I think you're misunderstanding the "00#" expression. That
is just supposed to represent the form of the number --
how many digits to display -- and not the number itself.
You don't change that expression
to the start number.

From the example you gave, I suspect what you're trying to
do is create a number where the first four digits are the
year, the next two
are the month, and the last two are a sequence number that
starts over
at 1 for each month. If that's true, you're going about it
wrong -- if
you put the fixed string "200710" at the beginning, that's
fine for October 2007 but it will be wrong for November,
and even more wrong next year. The macro can take care of
the year and month for you with just a little extra
programming. Replace the lines

when I attempt to set the AutoNew for a specific
template and I edit what is opened with AutoNew to reflect that
template it changes all the other templates to that Macro.

That _should_ be impossible, if you're working correctly in the VBA editor.

In the VBA editor, there should be a panel on the left side, titled Project.
(If you don't see it, click View Project Explorer or press the shortcut
Ctrl+R). It's a tree diagram that shows open templates and documents as
folders, labeled as "Project" or "TemplateProject" plus the name of the file
it represents. Expand the icon (by clicking the plus sign) for the
particular template you're working on, and you should see a "Microsoft Word
Objects" folder and a "Modules" folder. Expand the "Modules" folder, and
under that you should see at least one item, possibly named "Module1" or
"NewMacros" or something else. When you double-click this module, you should
see the AutoNew code in the big window on the right.

If you don't see what I just described, then the AutoNew macro is probably
in a module under the Modules folder in the Normal project, which represents
the Normal.dot template. THAT'S THE WRONG PLACE. A module in the Normal.dot
template is NOT in the other templates. The Normal.dot template loads when
Word starts, and its macros are available in every document regardless of
what template the document is based on, so an AutoNew in Normal "appears" to
be present for every template. But that's not what you want -- you want a
separate AutoNew in each of your templates and NONE in Normal.dot.

If that's where it is, follow these steps:

- Click (to select) the "Modules" folder under the form template you're
working on (for example, "NRS RemContract.dot").
- On the VBA Editor menu, click Insert Module. Notice the new module icon
in the tree diagram.
- Double-click the module under the Normal project that contains the AutoNew
macro code. Select that code and cut it to the clipboard. You don't want to
leave any AutoNew code in the Normal template.
- Double-click the module icon you created in the tree under your template's
icon. Paste the code from the clipboard into the big empty window on the
right.
- Make sure the file names we've been discussing match the name of the
template you're working with.
- Click the Save toolbar button, which saves this template.
- Close your template and try using File New. Remember, File New is
necessary to run the AutoNew macro.

Now you should be able to open another of your templates, create a module
under its project icon, paste in a copy of the code, change the file names,
and save. That should operate independently of the first template.

snulton wrote:
I followed the items you laid out and when I open the next template
to modify it the AutoNew is already set. When I make the
modifications to that Macro for the open document, it resets all the
other templates to that sequential numbering.

As per Item 3: I hadn't been doing that but even when I do I get the
sequence of numbers that is continuos no matter which template I open
If I open one template that has a number of 01005, then open a
different template that is suposed to have a number starting 03*** it
will open with 01006.

Although all these are separate templates, the AutoNew seems to treat
them the same. when I attempt to set the AutoNew for a specific
template and I edit what is opened with AutoNew to reflect that
template it changes all the other templates to that Macro.

"Jay Freedman" wrote:

Item 1: DO NOT change the name of the macro. It has to be named
AutoNew() in order to work.

Item 2: In the template named "NRS RemContract.dot", there should be
an AutoNew macro that contains the lines (each of these should be one
line, but the posting program breaks them):

Order = System.PrivateProfileString("C:\NRS RemContract
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS RemContract
Sequence.Txt","MacroSettings","Order) = Order


In the template named "NRS Service & Repair.dot", there should also
be a macro named AutoNew, and it should contain the lines

Order = System.PrivateProfileString("C:\NRS Service & Repair
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS Service & Repair
Sequence.Txt","MacroSettings","Order) = Order


In the template named "NRS Bid-proposal.dot", there should also be a
macro named AutoNew, and it should contain the lines

Order = System.PrivateProfileString("C:\NRS Bid-proposal
Sequence.Txt","MacroSettings","Order)

and

System.PrivateProfileString("C:\NRS Bid-proposal
Sequence.Txt","MacroSettings","Order) = Order

Item 3: (Just in case you aren't already doing this...) You have to
use the File New command (and if you get a task pane, click the
link for "On my computer") and select the proper template as the
base for a new document. The File New command is what causes the
macro named AutoNew to run, and that does all the sequence number
stuff. If you don't do File New, the macro doesn't run and you
don't get a sequence number.

Are we there yet? ;-)

On Mon, 22 Oct 2007 16:11:01 -0700, snulton
wrote:

I have tried to set up each of three different contracts that I
have set as templates (.dot) as individually numbered documents
using the names for "NRS RemContract.dot" with the Order Macro set
as below, with a new Macro named as RemContractOrder (replacing
"Order" with "RemContractOrder") and nothing seems to work to give
me a different numbering system for my three templates. The
templates are named; NRS RemContract.dot, NRS Service & Repair.dot,
and NRS Bid-proposal.dot. Please help a dumb Remodeling Contractor
get this right.

"Jay Freedman" wrote:

Yes, that's correct. :-)

snulton wrote:
If I have it correctly, then:

If the original Macro that you showed me:


Sub AutoNew()

Order =
System.PrivateProfileString("C:\Settings.Txt","Mac roSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\Settings.txt",
"MacroSettings,"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub

Then the modification would be:

Sub AutoNew()

Order = System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order)

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\RemContract
Sequence.Txt","MacroSettings","Order) = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order.
"0000#") ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")

End Sub


Is this correct?

"Jay Freedman" wrote:

No download, you're off in an area that's sort of "you just need
to understand what you're doing". :-)

Exactly what you use for the names isn't terribly important as
long as (a) they're valid file names, (b) there's a different
one for each template, and (c) you can recognize them when you
see them.

So I'll suggest that for each one you take the name of the
template (assuming that's something you recognize as being
associated with that type of form), add the word "sequence" and
the extension ".txt". For example, if you have a template named
"Contract A.dot" and one named "Contract B.dot", then the
corresponding names inside the macro could be "Contract A
sequence.txt" and "Contract B sequence.txt". Put a valid path in
front of each name, for example "C:\Contract A sequence.txt",
and put that into the macro in the template for Contract A. Put
"C:\Contract B sequence.txt" into the macro in the template for
Contract B. Do similarly for the other templates -- each one
gets a filename in its macro that corresponds to that template
only.

Am I making sense yet?

snulton wrote:
Yes, each is a different template for a different kind of Word
document. Sorry to be so dense, but could you give me an
example of the different names? I am not sure that I
understand. Is there something that I could download that
explains it so I don't bother you further?

"Jay Freedman" wrote:

First, you have to use a different template for each sequence.
Since you're doing forms of different kinds, I assume that's
already true.

Then the other part is to visit the macro code in each
template and put in a different name for the file that stores
the current number. Now they all say "C:\Settings.Txt" in two
place (at least I hope they do -- the code you posted before
has "C:\.txt" in the second place, which is wrong).

On Thu, 18 Oct 2007 14:34:00 -0700, snulton
wrote:

Thank you! One more thing, how do I have different documents
have their own sets of sequencial numbers? Right now the
sequence is working but I am using the same "Order" in four
different documents, two different contracts, one bid
proposal and one invoice.

"Jay Freedman" wrote:

You can do either of two things:

- In the template, insert continuous-type section breaks
before and after the paragraph containing the bookmark. When
you protect the document (using the Tools Protect Document
menu item, not the lock icon on the Forms toolbar), click
the "Select sections" link and uncheck the section that
contains the bookmark.

- Or, in the macro, insert new code before and after the
InsertBefore line like this:

If ActiveDocument.ProtectionType wdNoProtection Then
ActiveDocument.Unprotect
End If

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")

ActiveDocument.Protect

ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")


That will turn off the protection just long enough to insert
the sequence number, and then turn the protection on again.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to
the newsgroup so all may benefit.

snulton wrote:
I now recieve a Run-time error `4605`
This method or property is not available because the object
refers to a protected area of the document.

"Jay Freedman" wrote:

That error is telling you that VBA couldn't find any
bookmark named "Order" in your document. Look again at the
article -- the second paragraph begins "In the template
from which you create the document, insert a bookmark
named Order in the location where you want the sequential
number to appear."

snulton wrote:
I have almost completely started over due to receiving a
Microsoft Visual Basic Run-time error `5941'
The requested memer of the collection does not exist.

When I click on the Debug button the line reading
ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "00#")
is hi-lited.

"Jay Freedman" wrote:

Hi Scott,

In VBA, every "Sub" statement must have a matching "End
Sub" statement, with all the commands of the macro in
between. You have a "Sub MAIN()" statement without any
matching "End Sub". Delete the "Sub Main()" line (and
optionally also delete the four lines of comments that
follow it). Then the "Sub AutoNew()" will match the "End
Sub" at the bottom of the code, and that should stop the
error message.

snulton wrote:
Sorry that it has taken so long to get back to you with
the on going challenge, I was out of town last week and
finally got caught up.

After setting up the Macro, upon opening a document I
get a variety of error messeges one of which says
"Compile error: Expected End Sub"

This is what I have set up:


Sub MAIN()
'
' AutoExec.MAIN Macro
' Macro created 10/5/2007 by Scott Nulton
'
Sub AutoNew()

Order = System.PrivateProfileString("C:\Settings.Txt",
"MacroSettings", "Order")

If Order = "" Then
Order = 1
Else
Order = Order + 1
End If

System.PrivateProfileString("C:\.txt", "MacroSettings",
"Order") = Order

ActiveDocument.Bookmarks("Order").Range.InsertBefo re
Format(Order, "0000#")
ActiveDocument.SaveAs FileName:="path" & Format(Order,
"0000#")



End Sub



"Jay Freedman" wrote:

I think you're misunderstanding the "00#" expression.
That is just supposed to represent the form of the
number -- how many digits to display -- and not the
number itself. You don't change that expression
to the start number.

From the example you gave, I suspect what you're
trying to do is create a number where the first four
digits are the year, the next two
are the month, and the last two are a sequence number
that starts over
at 1 for each month. If that's true, you're going
about it wrong -- if
you put the fixed string "200710" at the beginning,
that's fine for October 2007 but it will be wrong for
November, and even more wrong next year. The macro can
take care of the year and month for you with just a
little extra programming. Replace the lines

I hope that I didn't upset you with my insessent questions, but I am going
to repost this:

I am probably beginning to sound really stupid. So let me see if I have it
from the beginning.

First I open a template (.dot) which automatically creates a document (.doc)
that has a name "Document* (* = the number of the document opened and saved)
then in that document I go to File New which opens a task pane that I then
click on the Link for "On my Computer", I then receive a new Template (.dot)
named "path0*****.dot, I then set my bookmark where I want the sequential
numbers and then Go to Tools Macro Macros and am given a choice in the
window that opens a blank space for Macro name, a bigger area that has
AutoExec.MAIN, AutoExit.MAIN, and RunFineReader, with active buttons
"Create", "Organizer", and "Close".

Logic tells me that I would then "Create" AutoNew. This then opens Microsoft
Visual Basic which has a panel that has a choice of "FineReader6SprintTools",
"Normal", "Project (Document 1)" (with no modules), "TemplateProject (Live
Meeting Toolbar Customizations)" and finally "TemplateProject (SerRepCon)"
[the name of the original template], both the "Project (Document 1)" and the
"TemplateProject (SerRepCon)" have "ThisDocument" when opening "Microsoft
Word Objects". Which one do I use?

The code window that opens caries the header of whichever main catagory is
highlighted. This is the window that I put the AutoNew language.

After this is done I would then click on the Save icon on the toolbar in
Microsoft Visual Basic and shut window. then I would go to File SaveAs and
name the document the same as the name used in the Macro before "sequence".

Is this correct? Inf not Please correct within the messege.


"Jay Freedman" wrote:

snulton wrote:
I have a template that has a space for a number. I want each
successive document opened using that template to have a new number
that is the next number in sucession, i.e. - after opening 20071001,
the next time that I access that template should open 2001002.

See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

Hi Scott,

I'm not upset; this is a complicated setup. But it does seem that you missed
some fundamental principles, and I'm glad of the chance to start at the
bottom and clear things up.

Your paragraph "First I open a template ..." is not correct. Please wipe
that blackboard clean, and we'll start from the beginning.

I'll assume you have a template named SerRepCon.dot that contains the text
of a contract. Within that text are some form fields. For each customer,
you want to make a document based on the template, in which the form fields
will be filled in differently. Some place in the document you want to put a
sequence number that will be different for each document, and that number
will also become part of the document's file name. Right so far?

I'll also assume that at this point the SerRepCon.dot template doesn't
contain any macros, and that the template file is stored in your Templates
folder (something like C:\Documents and Settings\snulton\Application
Data\Microsoft\Templates).

Start the Word program. Click File Open (_not_ File New at this time).
Set the "Files of type" dropdown to "Document Templates (*.dot)". Use the
"Look in" dropdown to navigate to the Templates folder, select
SerRepCon.dot, and click OK. You're now able to edit the SerRepCon.dot
template itself, not any document based on it.

Put the cursor in the location where you want the sequence number to appear,
and insert a bookmark named "Order". That same bookmark will automatically
appear in each document you base on this template.

Open the VBA editor. The Projects pane should include icons for Normal
(because Normal.dot is always loaded), FineReader6SprintTools (which is an
add-in from the FineReader program), Live Meeting Toolbar Customizations
(another add-in), and SerRepCon. If you followed the directions exactly,
there shouldn't be any others -- but if there are, ignore them.

Select and expand the icon for "TemplateProject (SerRepCon)". It should
contain a folder named "Microsoft Word Objects", in which there is a
"ThisDocument" icon. Ignore those. Click the Insert Module command on the
menu (in the VBA editor, not in Word's window). That will create a Modules
folder under "TemplateProject (SerRepCon)", containing a "Module1" icon. To
verify that you're in the right place, the code window should be empty and
the title bar should say "Microsoft Visual Basic - SerRepCon - [Module1
(Code)]".

Click in the code window and paste in the code of the AutoNew macro from our
recent posts. Make sure it includes the lines to unprotect and reprotect the
form. The two lines that mention System.PrivateProfileString should contain
"C:\SerRepCon Sequence.txt" as the name of the file to contain the current
sequence number.

Close the VBA editor. Turn on form protection (click the lock icon on the
Forms toolbar), save the template, and close it.

Open the File New dialog (_not_ File Open -- now you're going to create a
document based on the template). Select the SerRepCon template and click OK.
You should see a document named "path00001.doc" that is a protected form
with the sequence number 00001 at the place marked by the Order bookmark.

Each time you go to File New and select the SerRepCon template as the
basis for a new document, you should get another document and the sequence
number should be greater by 1 than the one before.

Now repeat all the previous steps for the template of another kind of form;
the only difference should be that the lines that mention
System.PrivateProfileString should contain the name of a different text
file -- one related to that particular template.

By the way, I don't think you really want the word "path" as part of the
document's filename. The reason it's there now is that the original article
on word.mvps.org shows it there -- but it was meant to represent the folder
location (that is, the path from C:\ to the folder where you want the
document to be stored), not the literal word "path". If you just want to
store all the documents in the My Documents folder, you could change the
Save statement to something like

ActiveDocument.SaveAs FileName:="SerRepCon" & Format(Order, "0000#")

so the actual name of a document based on this template would be something
like SerRepCon00001.doc. Because the filename doesn't contain any
information about the folder, Word automatically uses whatever folder you
have set as the Documents location in the Tools Options File Locations
dialog -- and by default that's the My Documents folder.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

snulton wrote:
I hope that I didn't upset you with my insessent questions, but I am
going to repost this:

I am probably beginning to sound really stupid. So let me see if I
have it from the beginning.

First I open a template (.dot) which automatically creates a document
(.doc) that has a name "Document* (* = the number of the document
opened and saved) then in that document I go to File New which
opens a task pane that I then click on the Link for "On my Computer",
I then receive a new Template (.dot) named "path0*****.dot, I then
set my bookmark where I want the sequential numbers and then Go to
Tools Macro Macros and am given a choice in the window that opens
a blank space for Macro name, a bigger area that has AutoExec.MAIN,
AutoExit.MAIN, and RunFineReader, with active buttons "Create",
"Organizer", and "Close".

Logic tells me that I would then "Create" AutoNew. This then opens
Microsoft Visual Basic which has a panel that has a choice of
"FineReader6SprintTools", "Normal", "Project (Document 1)" (with no
modules), "TemplateProject (Live Meeting Toolbar Customizations)" and
finally "TemplateProject (SerRepCon)" [the name of the original
template], both the "Project (Document 1)" and the "TemplateProject
(SerRepCon)" have "ThisDocument" when opening "Microsoft Word
Objects". Which one do I use?

The code window that opens caries the header of whichever main
catagory is highlighted. This is the window that I put the AutoNew
language.

After this is done I would then click on the Save icon on the toolbar
in Microsoft Visual Basic and shut window. then I would go to File
SaveAs and name the document the same as the name used in the Macro
before "sequence".

Is this correct? Inf not Please correct within the messege.


"Jay Freedman" wrote:

snulton wrote:
I have a template that has a space for a number. I want each
successive document opened using that template to have a new number
that is the next number in sucession, i.e. - after opening 20071001,
the next time that I access that template should open 2001002.

See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Thank you Jay;

I got it to work, however if the lock icon is clicked to protect the form
when that template is accessed an Error messege:
"Run-time error `4605`
This method or property is not available because the object refers to a
protected area of the document. appears. When clicking on "De-bug" The VBA
opens the AutoNew window and highlites the second to last line before "End
Sub"

But without the document "protected" the numbering works.

Thanks again

"Jay Freedman" wrote:

Hi Scott,

I'm not upset; this is a complicated setup. But it does seem that you missed
some fundamental principles, and I'm glad of the chance to start at the
bottom and clear things up.

Your paragraph "First I open a template ..." is not correct. Please wipe
that blackboard clean, and we'll start from the beginning.

I'll assume you have a template named SerRepCon.dot that contains the text
of a contract. Within that text are some form fields. For each customer,
you want to make a document based on the template, in which the form fields
will be filled in differently. Some place in the document you want to put a
sequence number that will be different for each document, and that number
will also become part of the document's file name. Right so far?

I'll also assume that at this point the SerRepCon.dot template doesn't
contain any macros, and that the template file is stored in your Templates
folder (something like C:\Documents and Settings\snulton\Application
Data\Microsoft\Templates).

Start the Word program. Click File Open (_not_ File New at this time).
Set the "Files of type" dropdown to "Document Templates (*.dot)". Use the
"Look in" dropdown to navigate to the Templates folder, select
SerRepCon.dot, and click OK. You're now able to edit the SerRepCon.dot
template itself, not any document based on it.

Put the cursor in the location where you want the sequence number to appear,
and insert a bookmark named "Order". That same bookmark will automatically
appear in each document you base on this template.

Open the VBA editor. The Projects pane should include icons for Normal
(because Normal.dot is always loaded), FineReader6SprintTools (which is an
add-in from the FineReader program), Live Meeting Toolbar Customizations
(another add-in), and SerRepCon. If you followed the directions exactly,
there shouldn't be any others -- but if there are, ignore them.

Select and expand the icon for "TemplateProject (SerRepCon)". It should
contain a folder named "Microsoft Word Objects", in which there is a
"ThisDocument" icon. Ignore those. Click the Insert Module command on the
menu (in the VBA editor, not in Word's window). That will create a Modules
folder under "TemplateProject (SerRepCon)", containing a "Module1" icon. To
verify that you're in the right place, the code window should be empty and
the title bar should say "Microsoft Visual Basic - SerRepCon - [Module1
(Code)]".

Click in the code window and paste in the code of the AutoNew macro from our
recent posts. Make sure it includes the lines to unprotect and reprotect the
form. The two lines that mention System.PrivateProfileString should contain
"C:\SerRepCon Sequence.txt" as the name of the file to contain the current
sequence number.

Close the VBA editor. Turn on form protection (click the lock icon on the
Forms toolbar), save the template, and close it.

Open the File New dialog (_not_ File Open -- now you're going to create a
document based on the template). Select the SerRepCon template and click OK.
You should see a document named "path00001.doc" that is a protected form
with the sequence number 00001 at the place marked by the Order bookmark.

Each time you go to File New and select the SerRepCon template as the
basis for a new document, you should get another document and the sequence
number should be greater by 1 than the one before.

Now repeat all the previous steps for the template of another kind of form;
the only difference should be that the lines that mention
System.PrivateProfileString should contain the name of a different text
file -- one related to that particular template.

By the way, I don't think you really want the word "path" as part of the
document's filename. The reason it's there now is that the original article
on word.mvps.org shows it there -- but it was meant to represent the folder
location (that is, the path from C:\ to the folder where you want the
document to be stored), not the literal word "path". If you just want to
store all the documents in the My Documents folder, you could change the
Save statement to something like

ActiveDocument.SaveAs FileName:="SerRepCon" & Format(Order, "0000#")

so the actual name of a document based on this template would be something
like SerRepCon00001.doc. Because the filename doesn't contain any
information about the folder, Word automatically uses whatever folder you
have set as the Documents location in the Tools Options File Locations
dialog -- and by default that's the My Documents folder.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

snulton wrote:
I hope that I didn't upset you with my insessent questions, but I am
going to repost this:

I am probably beginning to sound really stupid. So let me see if I
have it from the beginning.

First I open a template (.dot) which automatically creates a document
(.doc) that has a name "Document* (* = the number of the document
opened and saved) then in that document I go to File New which
opens a task pane that I then click on the Link for "On my Computer",
I then receive a new Template (.dot) named "path0*****.dot, I then
set my bookmark where I want the sequential numbers and then Go to
Tools Macro Macros and am given a choice in the window that opens
a blank space for Macro name, a bigger area that has AutoExec.MAIN,
AutoExit.MAIN, and RunFineReader, with active buttons "Create",
"Organizer", and "Close".

Logic tells me that I would then "Create" AutoNew. This then opens
Microsoft Visual Basic which has a panel that has a choice of
"FineReader6SprintTools", "Normal", "Project (Document 1)" (with no
modules), "TemplateProject (Live Meeting Toolbar Customizations)" and
finally "TemplateProject (SerRepCon)" [the name of the original
template], both the "Project (Document 1)" and the "TemplateProject
(SerRepCon)" have "ThisDocument" when opening "Microsoft Word
Objects". Which one do I use?

The code window that opens caries the header of whichever main
catagory is highlighted. This is the window that I put the AutoNew
language.

After this is done I would then click on the Save icon on the toolbar
in Microsoft Visual Basic and shut window. then I would go to File
SaveAs and name the document the same as the name used in the Macro
before "sequence".

Is this correct? Inf not Please correct within the messege.


"Jay Freedman" wrote:

snulton wrote:
I have a template that has a space for a number. I want each
successive document opened using that template to have a new number
that is the next number in sucession, i.e. - after opening 20071001,
the next time that I access that template should open 2001002.

See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

Did you include the code to unprotect the document and the code to protect
the document? This was in my post of 10/182007:

- ... insert new code before and after the InsertBefore line
like this:

If ActiveDocument.ProtectionType wdNoProtection Then
ActiveDocument.Unprotect
End If

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order,
"0000#")

ActiveDocument.Protect

ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#")


That will turn off the protection just long enough to insert the sequence
number, and then turn the protection on again.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

snulton wrote:
Thank you Jay;

I got it to work, however if the lock icon is clicked to protect the
form when that template is accessed an Error messege:
"Run-time error `4605`
This method or property is not available because the object refers to
a protected area of the document. appears. When clicking on "De-bug"
The VBA opens the AutoNew window and highlites the second to last
line before "End Sub"

But without the document "protected" the numbering works.

Thanks again

"Jay Freedman" wrote:

Hi Scott,

I'm not upset; this is a complicated setup. But it does seem that
you missed some fundamental principles, and I'm glad of the chance
to start at the bottom and clear things up.

Your paragraph "First I open a template ..." is not correct. Please
wipe that blackboard clean, and we'll start from the beginning.

I'll assume you have a template named SerRepCon.dot that contains
the text of a contract. Within that text are some form fields. For
each customer, you want to make a document based on the template, in
which the form fields will be filled in differently. Some place in
the document you want to put a sequence number that will be
different for each document, and that number will also become part
of the document's file name. Right so far?

I'll also assume that at this point the SerRepCon.dot template
doesn't contain any macros, and that the template file is stored in
your Templates folder (something like C:\Documents and
Settings\snulton\Application Data\Microsoft\Templates).

Start the Word program. Click File Open (_not_ File New at this
time). Set the "Files of type" dropdown to "Document Templates
(*.dot)". Use the "Look in" dropdown to navigate to the Templates
folder, select SerRepCon.dot, and click OK. You're now able to edit
the SerRepCon.dot template itself, not any document based on it.

Put the cursor in the location where you want the sequence number to
appear, and insert a bookmark named "Order". That same bookmark will
automatically appear in each document you base on this template.

Open the VBA editor. The Projects pane should include icons for
Normal (because Normal.dot is always loaded), FineReader6SprintTools
(which is an add-in from the FineReader program), Live Meeting
Toolbar Customizations (another add-in), and SerRepCon. If you
followed the directions exactly, there shouldn't be any others --
but if there are, ignore them.

Select and expand the icon for "TemplateProject (SerRepCon)". It
should contain a folder named "Microsoft Word Objects", in which
there is a "ThisDocument" icon. Ignore those. Click the Insert
Module command on the menu (in the VBA editor, not in Word's
window). That will create a Modules folder under "TemplateProject
(SerRepCon)", containing a "Module1" icon. To verify that you're in
the right place, the code window should be empty and the title bar
should say "Microsoft Visual Basic - SerRepCon - [Module1 (Code)]".

Click in the code window and paste in the code of the AutoNew macro
from our recent posts. Make sure it includes the lines to unprotect
and reprotect the form. The two lines that mention
System.PrivateProfileString should contain "C:\SerRepCon
Sequence.txt" as the name of the file to contain the current
sequence number.

Close the VBA editor. Turn on form protection (click the lock icon
on the Forms toolbar), save the template, and close it.

Open the File New dialog (_not_ File Open -- now you're going to
create a document based on the template). Select the SerRepCon
template and click OK. You should see a document named
"path00001.doc" that is a protected form with the sequence number
00001 at the place marked by the Order bookmark.

Each time you go to File New and select the SerRepCon template as
the basis for a new document, you should get another document and
the sequence number should be greater by 1 than the one before.

Now repeat all the previous steps for the template of another kind
of form; the only difference should be that the lines that mention
System.PrivateProfileString should contain the name of a different
text file -- one related to that particular template.

By the way, I don't think you really want the word "path" as part of
the document's filename. The reason it's there now is that the
original article on word.mvps.org shows it there -- but it was meant
to represent the folder location (that is, the path from C:\ to the
folder where you want the document to be stored), not the literal
word "path". If you just want to store all the documents in the My
Documents folder, you could change the Save statement to something
like

ActiveDocument.SaveAs FileName:="SerRepCon" & Format(Order, "0000#")

so the actual name of a document based on this template would be
something like SerRepCon00001.doc. Because the filename doesn't
contain any information about the folder, Word automatically uses
whatever folder you have set as the Documents location in the Tools
Options File Locations dialog -- and by default that's the My
Documents folder.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

snulton wrote:
I hope that I didn't upset you with my insessent questions, but I
am going to repost this:

I am probably beginning to sound really stupid. So let me see if I
have it from the beginning.

First I open a template (.dot) which automatically creates a
document (.doc) that has a name "Document* (* = the number of the
document opened and saved) then in that document I go to File New
which opens a task pane that I then click on the Link for "On my
Computer", I then receive a new Template (.dot) named
"path0*****.dot, I then set my bookmark where I want the sequential
numbers and then Go to Tools Macro Macros and am given a choice
in the window that opens a blank space for Macro name, a bigger
area that has AutoExec.MAIN, AutoExit.MAIN, and RunFineReader, with
active buttons "Create", "Organizer", and "Close".

Logic tells me that I would then "Create" AutoNew. This then opens
Microsoft Visual Basic which has a panel that has a choice of
"FineReader6SprintTools", "Normal", "Project (Document 1)" (with no
modules), "TemplateProject (Live Meeting Toolbar Customizations)"
and finally "TemplateProject (SerRepCon)" [the name of the original
template], both the "Project (Document 1)" and the "TemplateProject
(SerRepCon)" have "ThisDocument" when opening "Microsoft Word
Objects". Which one do I use?

The code window that opens caries the header of whichever main
catagory is highlighted. This is the window that I put the AutoNew
language.

After this is done I would then click on the Save icon on the
toolbar in Microsoft Visual Basic and shut window. then I would go
to File SaveAs and name the document the same as the name used in
the Macro before "sequence".

Is this correct? Inf not Please correct within the messege.


"Jay Freedman" wrote:

snulton wrote:
I have a template that has a space for a number. I want each
successive document opened using that template to have a new
number that is the next number in sucession, i.e. - after opening
20071001, the next time that I access that template should open
2001002.

See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

OOPS!!! :-}

"Jay Freedman" wrote:

Did you include the code to unprotect the document and the code to protect
the document? This was in my post of 10/182007:

- ... insert new code before and after the InsertBefore line
like this:

If ActiveDocument.ProtectionType wdNoProtection Then
ActiveDocument.Unprotect
End If

ActiveDocument.Bookmarks("Order").Range.InsertBefo re Format(Order,
"0000#")

ActiveDocument.Protect

ActiveDocument.SaveAs FileName:="path" & Format(Order, "0000#")


That will turn off the protection just long enough to insert the sequence
number, and then turn the protection on again.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

snulton wrote:
Thank you Jay;

I got it to work, however if the lock icon is clicked to protect the
form when that template is accessed an Error messege:
"Run-time error `4605`
This method or property is not available because the object refers to
a protected area of the document. appears. When clicking on "De-bug"
The VBA opens the AutoNew window and highlites the second to last
line before "End Sub"

But without the document "protected" the numbering works.

Thanks again

"Jay Freedman" wrote:

Hi Scott,

I'm not upset; this is a complicated setup. But it does seem that
you missed some fundamental principles, and I'm glad of the chance
to start at the bottom and clear things up.

Your paragraph "First I open a template ..." is not correct. Please
wipe that blackboard clean, and we'll start from the beginning.

I'll assume you have a template named SerRepCon.dot that contains
the text of a contract. Within that text are some form fields. For
each customer, you want to make a document based on the template, in
which the form fields will be filled in differently. Some place in
the document you want to put a sequence number that will be
different for each document, and that number will also become part
of the document's file name. Right so far?

I'll also assume that at this point the SerRepCon.dot template
doesn't contain any macros, and that the template file is stored in
your Templates folder (something like C:\Documents and
Settings\snulton\Application Data\Microsoft\Templates).

Start the Word program. Click File Open (_not_ File New at this
time). Set the "Files of type" dropdown to "Document Templates
(*.dot)". Use the "Look in" dropdown to navigate to the Templates
folder, select SerRepCon.dot, and click OK. You're now able to edit
the SerRepCon.dot template itself, not any document based on it.

Put the cursor in the location where you want the sequence number to
appear, and insert a bookmark named "Order". That same bookmark will
automatically appear in each document you base on this template.

Open the VBA editor. The Projects pane should include icons for
Normal (because Normal.dot is always loaded), FineReader6SprintTools
(which is an add-in from the FineReader program), Live Meeting
Toolbar Customizations (another add-in), and SerRepCon. If you
followed the directions exactly, there shouldn't be any others --
but if there are, ignore them.

Select and expand the icon for "TemplateProject (SerRepCon)". It
should contain a folder named "Microsoft Word Objects", in which
there is a "ThisDocument" icon. Ignore those. Click the Insert
Module command on the menu (in the VBA editor, not in Word's
window). That will create a Modules folder under "TemplateProject
(SerRepCon)", containing a "Module1" icon. To verify that you're in
the right place, the code window should be empty and the title bar
should say "Microsoft Visual Basic - SerRepCon - [Module1 (Code)]".

Click in the code window and paste in the code of the AutoNew macro
from our recent posts. Make sure it includes the lines to unprotect
and reprotect the form. The two lines that mention
System.PrivateProfileString should contain "C:\SerRepCon
Sequence.txt" as the name of the file to contain the current
sequence number.

Close the VBA editor. Turn on form protection (click the lock icon
on the Forms toolbar), save the template, and close it.

Open the File New dialog (_not_ File Open -- now you're going to
create a document based on the template). Select the SerRepCon
template and click OK. You should see a document named
"path00001.doc" that is a protected form with the sequence number
00001 at the place marked by the Order bookmark.

Each time you go to File New and select the SerRepCon template as
the basis for a new document, you should get another document and
the sequence number should be greater by 1 than the one before.

Now repeat all the previous steps for the template of another kind
of form; the only difference should be that the lines that mention
System.PrivateProfileString should contain the name of a different
text file -- one related to that particular template.

By the way, I don't think you really want the word "path" as part of
the document's filename. The reason it's there now is that the
original article on word.mvps.org shows it there -- but it was meant
to represent the folder location (that is, the path from C:\ to the
folder where you want the document to be stored), not the literal
word "path". If you just want to store all the documents in the My
Documents folder, you could change the Save statement to something
like

ActiveDocument.SaveAs FileName:="SerRepCon" & Format(Order, "0000#")

so the actual name of a document based on this template would be
something like SerRepCon00001.doc. Because the filename doesn't
contain any information about the folder, Word automatically uses
whatever folder you have set as the Documents location in the Tools
Options File Locations dialog -- and by default that's the My
Documents folder.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

snulton wrote:
I hope that I didn't upset you with my insessent questions, but I
am going to repost this:

I am probably beginning to sound really stupid. So let me see if I
have it from the beginning.

First I open a template (.dot) which automatically creates a
document (.doc) that has a name "Document* (* = the number of the
document opened and saved) then in that document I go to File New
which opens a task pane that I then click on the Link for "On my
Computer", I then receive a new Template (.dot) named
"path0*****.dot, I then set my bookmark where I want the sequential
numbers and then Go to Tools Macro Macros and am given a choice
in the window that opens a blank space for Macro name, a bigger
area that has AutoExec.MAIN, AutoExit.MAIN, and RunFineReader, with
active buttons "Create", "Organizer", and "Close".

Logic tells me that I would then "Create" AutoNew. This then opens
Microsoft Visual Basic which has a panel that has a choice of
"FineReader6SprintTools", "Normal", "Project (Document 1)" (with no
modules), "TemplateProject (Live Meeting Toolbar Customizations)"
and finally "TemplateProject (SerRepCon)" [the name of the original
template], both the "Project (Document 1)" and the "TemplateProject
(SerRepCon)" have "ThisDocument" when opening "Microsoft Word
Objects". Which one do I use?

The code window that opens caries the header of whichever main
catagory is highlighted. This is the window that I put the AutoNew
language.

After this is done I would then click on the Save icon on the
toolbar in Microsoft Visual Basic and shut window. then I would go
to File SaveAs and name the document the same as the name used in
the Macro before "sequence".

Is this correct? Inf not Please correct within the messege.


"Jay Freedman" wrote:

snulton wrote:
I have a template that has a space for a number. I want each
successive document opened using that template to have a new
number that is the next number in sucession, i.e. - after opening
20071001, the next time that I access that template should open
2001002.

See http://www.word.mvps.org/FAQs/MacrosVBA/NumberDocs.htm.

--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.