If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
|
Thread Tools | Display Modes |
#1
|
|||
|
|||
Find a contact - history list
How can I clear the drop down list in the Find a Contact
field in Outlook 2003. |
#2
|
|||
|
|||
Find a contact - history list
http://www.outlook-tips.net/archives/20030901.htm
-- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. |
#3
|
|||
|
|||
Find a contact - history list
Thank you for your help, followed the instructions
successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . |
#4
|
|||
|
|||
Find a contact - history list
Thank you for your help, followed the instructions
successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . |
#5
|
|||
|
|||
Find a contact - history list
It shouldn't be necessary to clear your MRU list just to find a Contact.
I've seen other users post this problem since migrating to Outlook 2003 while searching the GAL. Is your sort order for the Outlook Address Book set correctly? Can you search a local folder successfully? You'll want to post your Calendar question in the Calendar group. I don't use Outlook's Calendar. -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... Thank you for your help, followed the instructions successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . |
#6
|
|||
|
|||
Find a contact - history list
It shouldn't be necessary to clear your MRU list just to find a Contact.
I've seen other users post this problem since migrating to Outlook 2003 while searching the GAL. Is your sort order for the Outlook Address Book set correctly? Can you search a local folder successfully? You'll want to post your Calendar question in the Calendar group. I don't use Outlook's Calendar. -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... Thank you for your help, followed the instructions successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . |
#7
|
|||
|
|||
Find a contact - history list
Hi Russ,
The answer to both of your questions is Yes. As long as a user doesn't put a full name in for someone who happens to be in their Outlook address book only, then it will all work fine. Liz -----Original Message----- It shouldn't be necessary to clear your MRU list just to find a Contact. I've seen other users post this problem since migrating to Outlook 2003 while searching the GAL. Is your sort order for the Outlook Address Book set correctly? Can you search a local folder successfully? You'll want to post your Calendar question in the Calendar group. I don't use Outlook's Calendar. -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... Thank you for your help, followed the instructions successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . . |
#8
|
|||
|
|||
Find a contact - history list
Could you elaborate a little please so I can understand? How can a Contact
be _only_ in the Outlook Address Book? The OAB can only display an underlying Contact Folder or Exchange GAL. Which searches work and which don't? -- Russ Valentine [MVP-Outlook] wrote in message ... Hi Russ, The answer to both of your questions is Yes. As long as a user doesn't put a full name in for someone who happens to be in their Outlook address book only, then it will all work fine. Liz -----Original Message----- It shouldn't be necessary to clear your MRU list just to find a Contact. I've seen other users post this problem since migrating to Outlook 2003 while searching the GAL. Is your sort order for the Outlook Address Book set correctly? Can you search a local folder successfully? You'll want to post your Calendar question in the Calendar group. I don't use Outlook's Calendar. -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... Thank you for your help, followed the instructions successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . . |
#9
|
|||
|
|||
Find a contact - history list
My understanding is that if you type in a surname in the
contact find field outlook first searches GAL if it finds names that match your search criteria it doesn't then go on to look in your OAB (assuming you have set both up in the address book options). Based on this when I run a search for Smith it finds all the Smiths in my GAL and produces a list for me to choose from. However if I now go to OAB and enter a new contact called John Smith and later run a search for John Smith it produces that contact card on screen, which is correct. But later I run another search with just Smith hoping to get my list from GAL it refuses to go there it will just keeps coming up with John Smith even though I only asked for Smith and would like to see my whole list of Smiths again. Clearing the history works, but is not a procedure I would want users to have to follow. Deleting John Smith from contacts will also work, but a stupid way to deal with it. Taking the tick out of Show this Folder as an e- mail address book in contact properties will also work, but again a silly solution. Either I am missing something or there has got to be another way! Regards Liz -----Original Message----- Could you elaborate a little please so I can understand? How can a Contact be _only_ in the Outlook Address Book? The OAB can only display an underlying Contact Folder or Exchange GAL. Which searches work and which don't? -- Russ Valentine [MVP-Outlook] wrote in message ... Hi Russ, The answer to both of your questions is Yes. As long as a user doesn't put a full name in for someone who happens to be in their Outlook address book only, then it will all work fine. Liz -----Original Message----- It shouldn't be necessary to clear your MRU list just to find a Contact. I've seen other users post this problem since migrating to Outlook 2003 while searching the GAL. Is your sort order for the Outlook Address Book set correctly? Can you search a local folder successfully? You'll want to post your Calendar question in the Calendar group. I don't use Outlook's Calendar. -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... Thank you for your help, followed the instructions successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . . . |
#10
|
|||
|
|||
Find a contact - history list
What is the order in which you've configured Check Names for the Outlook
Address Book? -- Russ Valentine [MVP-Outlook] wrote in message ... My understanding is that if you type in a surname in the contact find field outlook first searches GAL if it finds names that match your search criteria it doesn't then go on to look in your OAB (assuming you have set both up in the address book options). Based on this when I run a search for Smith it finds all the Smiths in my GAL and produces a list for me to choose from. However if I now go to OAB and enter a new contact called John Smith and later run a search for John Smith it produces that contact card on screen, which is correct. But later I run another search with just Smith hoping to get my list from GAL it refuses to go there it will just keeps coming up with John Smith even though I only asked for Smith and would like to see my whole list of Smiths again. Clearing the history works, but is not a procedure I would want users to have to follow. Deleting John Smith from contacts will also work, but a stupid way to deal with it. Taking the tick out of Show this Folder as an e- mail address book in contact properties will also work, but again a silly solution. Either I am missing something or there has got to be another way! Regards Liz -----Original Message----- Could you elaborate a little please so I can understand? How can a Contact be _only_ in the Outlook Address Book? The OAB can only display an underlying Contact Folder or Exchange GAL. Which searches work and which don't? -- Russ Valentine [MVP-Outlook] wrote in message ... Hi Russ, The answer to both of your questions is Yes. As long as a user doesn't put a full name in for someone who happens to be in their Outlook address book only, then it will all work fine. Liz -----Original Message----- It shouldn't be necessary to clear your MRU list just to find a Contact. I've seen other users post this problem since migrating to Outlook 2003 while searching the GAL. Is your sort order for the Outlook Address Book set correctly? Can you search a local folder successfully? You'll want to post your Calendar question in the Calendar group. I don't use Outlook's Calendar. -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... Thank you for your help, followed the instructions successfully. This was required because when users enter a first and surname in the Find a Contact field i.e. John Smith and that person is found in their Outlook contacts, the next time they do a search on just Smith it will only produce John Smith, even though they have 10 Smiths in thier Global Address List. Is there any other way round this? Also have you noticed that in the Calendars section when a user i.e. secretary with maybe four or five calendars listed under other Calendars puts a tick to show another calendar it doesn't display it, but when the tick is removed then it displays the calendar?! This has happend to a number of people during a roll-out I am currently ivolved with. Closing Outlook and going back in sorts it until the next time. Any explainations? It is very intermittent. Thanks again for your help. Liz -----Original Message----- http://www.outlook-tips.net/archives/20030901.htm -- Russ Valentine [MVP-Outlook] "Liz" wrote in message ... How can I clear the drop down list in the Find a Contact field in Outlook 2003. . . . |
|
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Thread Starter | Forum | Replies | Last Post |
Trouble trying to HotSync Outlook Contact list to Treo | Kenyon Lord of the Gridiron | General Discussion | 0 | June 29th, 2004 04:09 AM |
Create a distribution list from a category list in Business Contact Manager??? | IT Nightmare | Contacts | 2 | June 26th, 2004 07:19 PM |
Contact not found in contact list but displayed in mails | vv | Contacts | 0 | June 11th, 2004 12:23 PM |
Find last value in a list | JonoB | Worksheet Functions | 1 | June 4th, 2004 11:12 AM |
can not see all contacts in contact list | Patrick | Contacts | 0 | May 5th, 2004 05:43 AM |