Still Hoping for help with a Query problem

Anyone interested in helping please let me know. I did get a reply (below)
but unfortunately I don't understand it.
Still looking,
And thanks to all,
Don...........

Brett,
I'm not sure how to reply to your instructions. I replied to your post but
it came back as underliverable.
Here's my questions

Actually I meant 22 products but you're exactly right, one line for each
product and the qty for it. I already have a report that shows this data
but it doesn't include the date. So I've got a report that shows each
product on it's own line and shows the total quantities for each. Now I'd
like to be able to show this data in time periods.
I don't understand a whole lot of this. There are many features I've never
used in Access. I'd like to break this down one or two questions at a time
if you don't mind.
Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Let's start with that. You're right , I do have lots of questions.
Thanks for your help,
Don........

Brett Collings [429338]" wrote in message
. ..
Don, where you say you want to "group" all 162 entries into just the 2
products, I think what you mean is that you want just one line for
each product and the Sum() of the Quantities and Defects. Is this
correct?

If it is, here is a quick suggestion. Make a copy og that Report so
that as we play with it, it doesn't matter if we break it. Once you
have that feeling of freedom, you'll be a little more adventurous.

- Make sure you have Sorting & Grouping by Product in your report
- open Group headers and footers (Menu-View-Grou....)
- put your controls in the detail section of the group band
- Name each control correctly with a simple Naming Convention prefix
like txt, num, dte, cbo (Report Design-Properties-Other-Name). The
Name of a control MUST be different from the ControlSource.
- in the Group footer add a new text box for each of the fields that
you want to total and make their controlSource things like
Sum(numDefects) or Count(txtDefects). Note that we are using the NAME
of the control in the detail band and NOT it's ControlSource.
- at this point I go to the trouble on NAMING each of these
calculation controls with the prefix "cal" and a descriptive name for
it. Once you get into code behind the form, unclear naming like
"Text442" really kills you.
- click the Details bar, go to it's Properties and mark it invisible

Preview the report and all you will see are the totals! The trick is
that the detail band information (the 162 records) must be there,
you've just made them invisible. Because you have set a grouping for
Product, you will get 22 bands displaying totals. Piece of cake huh


That's a quick and dirty ... there'll be a lot of tidying up and
you'll have more questions ... ask away

Brett

Don,

I'm still not sure I understand what you are trying to do. Would you give
some sample data? So far I know you have 22 products and 30 columns but what
does the report look like?

Product Qty
Widget1 40
Widget2 10
Digit1 15
Digit2 50
Gidget1 33
..
..
..
Item22 13


Are there more columns in the report? I know you want the month/year in
there somewhere.

What version of access are you using? If you want to send me a cut down
version (maybe 500 lines in the table), I have A2K (or A97 is ok). See my
email below.

Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Grouping is like having unlimited sub reports. Grouping adds more sections
to the report. You can sort within the grouping and each group has its own
header and footer. In the group header you can put the field that you are
grouping by and remove it from the Detail section.

Say you have a report that has two sub-reports: This month and last month.
Now your boss wants to see this all of this years data by month. You could
try and add 10 more sub-reports......well you could try. :0

Or you could get rid of the sub-reports and use grouping. You might have to
change the record source a little to get the month/year into separate fields
(in the query). Add a group section (header) for the month, put the month
field in the group header and the rest of the fields you want to se in the
detail section. Set the sorting (if you want) and your report is done!

If you wanted to see 5 years of data by year-month, the grouping would be 1)
Year field and 2) Month field. Put the year field in the first group header
and the month in the second group header. The Detail section gets the rest of
the fields you need in the report.

Try it on a *copy* of a report......


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

sanfu at techie dot com replace the at and dot with the symbols & no spaces


"Don Sealer" wrote:

Anyone interested in helping please let me know. I did get a reply (below)
but unfortunately I don't understand it.
Still looking,
And thanks to all,
Don...........

Brett,
I'm not sure how to reply to your instructions. I replied to your post but
it came back as underliverable.
Here's my questions

Actually I meant 22 products but you're exactly right, one line for each
product and the qty for it. I already have a report that shows this data
but it doesn't include the date. So I've got a report that shows each
product on it's own line and shows the total quantities for each. Now I'd
like to be able to show this data in time periods.
I don't understand a whole lot of this. There are many features I've never
used in Access. I'd like to break this down one or two questions at a time
if you don't mind.
Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Let's start with that. You're right , I do have lots of questions.
Thanks for your help,
Don........

Steve,
Let's see if I can do this better than before.
I have 22 products that I track quantites built and defects for each product. So I have a report that has 22 rows (one for each product) and about 30 columns (one for each quantity or defect associated with the product). Kinda looks like this:
Product Qty Built Defect 1 Defect 2 Defect 3 Defect 4; etc
Product1 100 1 2 3 1
Product2 10 0 1 4 2
Product3 121 4 0 5 2
etc
I have a report that shows all of this and works very well. What I need to be able to do is show this report for time periods. For instance the month of October. When I do this, because there are multiple entries for each day, my report then has a row for each entry so instead of having a report showing 22 products, one row for each product, I have a report that might have a hundred rows, one for each entry. Product1 for instance may have 5 separate entries. Actually I don't need to show the time period on the report I just need to be able to show the data from specific time periods.
Does this explain it any better?
Hope so,
Thanks for your interest,
Don........



"SteveS" sanfu at techie dot com wrote in message ...
Don,

I'm still not sure I understand what you are trying to do. Would you give
some sample data? So far I know you have 22 products and 30 columns but what
does the report look like?

Product Qty
Widget1 40
Widget2 10
Digit1 15
Digit2 50
Gidget1 33
.
.
.
Item22 13


Are there more columns in the report? I know you want the month/year in
there somewhere.

What version of access are you using? If you want to send me a cut down
version (maybe 500 lines in the table), I have A2K (or A97 is ok). See my
email below.

Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Grouping is like having unlimited sub reports. Grouping adds more sections
to the report. You can sort within the grouping and each group has its own
header and footer. In the group header you can put the field that you are
grouping by and remove it from the Detail section.

Say you have a report that has two sub-reports: This month and last month.
Now your boss wants to see this all of this years data by month. You could
try and add 10 more sub-reports......well you could try. :0

Or you could get rid of the sub-reports and use grouping. You might have to
change the record source a little to get the month/year into separate fields
(in the query). Add a group section (header) for the month, put the month
field in the group header and the rest of the fields you want to se in the
detail section. Set the sorting (if you want) and your report is done!

If you wanted to see 5 years of data by year-month, the grouping would be 1)
Year field and 2) Month field. Put the year field in the first group header
and the month in the second group header. The Detail section gets the rest of
the fields you need in the report.

Try it on a *copy* of a report......


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

sanfu at techie dot com replace the at and dot with the symbols & no spaces


"Don Sealer" wrote:

Anyone interested in helping please let me know. I did get a reply (below)
but unfortunately I don't understand it.
Still looking,
And thanks to all,
Don...........

Brett,
I'm not sure how to reply to your instructions. I replied to your post but
it came back as underliverable.
Here's my questions

Actually I meant 22 products but you're exactly right, one line for each
product and the qty for it. I already have a report that shows this data
but it doesn't include the date. So I've got a report that shows each
product on it's own line and shows the total quantities for each. Now I'd
like to be able to show this data in time periods.
I don't understand a whole lot of this. There are many features I've never
used in Access. I'd like to break this down one or two questions at a time
if you don't mind.
Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Let's start with that. You're right , I do have lots of questions.
Thanks for your help,
Don........

Steve
You are 3/4's there. Assuming that you have a date field, just add the date field (month) as a group. the results would look something like this
October
product qty defect1 defect2
abc 10/01 12 1 2
abc 10/10 10 2 1
abc 10/20 5 1 1
xyz 10/12 20 0 1

Use a query to create a date (month) field
The query would contain
month product date qty defect1 defect2
Your report sort sequence would be month (group) sort product, date
You can also play with the grouping ....Month, Product ..to get sub totals by product

"Don Sealer" wrote in message news:dv3jd.1055$vH3.228@trndny06...
Steve,
Let's see if I can do this better than before.
I have 22 products that I track quantites built and defects for each product. So I have a report that has 22 rows (one for each product) and about 30 columns (one for each quantity or defect associated with the product). Kinda looks like this:
Product Qty Built Defect 1 Defect 2 Defect 3 Defect 4; etc
Product1 100 1 2 3 1
Product2 10 0 1 4 2
Product3 121 4 0 5 2
etc
I have a report that shows all of this and works very well. What I need to be able to do is show this report for time periods. For instance the month of October. When I do this, because there are multiple entries for each day, my report then has a row for each entry so instead of having a report showing 22 products, one row for each product, I have a report that might have a hundred rows, one for each entry. Product1 for instance may have 5 separate entries. Actually I don't need to show the time period on the report I just need to be able to show the data from specific time periods.
Does this explain it any better?
Hope so,
Thanks for your interest,
Don........



"SteveS" sanfu at techie dot com wrote in message ...
Don,

I'm still not sure I understand what you are trying to do. Would you give
some sample data? So far I know you have 22 products and 30 columns but what
does the report look like?

Product Qty
Widget1 40
Widget2 10
Digit1 15
Digit2 50
Gidget1 33
.
.
.
Item22 13


Are there more columns in the report? I know you want the month/year in
there somewhere.

What version of access are you using? If you want to send me a cut down
version (maybe 500 lines in the table), I have A2K (or A97 is ok). See my
email below.

Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Grouping is like having unlimited sub reports. Grouping adds more sections
to the report. You can sort within the grouping and each group has its own
header and footer. In the group header you can put the field that you are
grouping by and remove it from the Detail section.

Say you have a report that has two sub-reports: This month and last month.
Now your boss wants to see this all of this years data by month. You could
try and add 10 more sub-reports......well you could try. :0

Or you could get rid of the sub-reports and use grouping. You might have to
change the record source a little to get the month/year into separate fields
(in the query). Add a group section (header) for the month, put the month
field in the group header and the rest of the fields you want to se in the
detail section. Set the sorting (if you want) and your report is done!

If you wanted to see 5 years of data by year-month, the grouping would be 1)
Year field and 2) Month field. Put the year field in the first group header
and the month in the second group header. The Detail section gets the rest of
the fields you need in the report.

Try it on a *copy* of a report......


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

sanfu at techie dot com replace the at and dot with the symbols & no spaces


"Don Sealer" wrote:

Anyone interested in helping please let me know. I did get a reply (below)
but unfortunately I don't understand it.
Still looking,
And thanks to all,
Don...........

Brett,
I'm not sure how to reply to your instructions. I replied to your post but
it came back as underliverable.
Here's my questions

Actually I meant 22 products but you're exactly right, one line for each
product and the qty for it. I already have a report that shows this data
but it doesn't include the date. So I've got a report that shows each
product on it's own line and shows the total quantities for each. Now I'd
like to be able to show this data in time periods.
I don't understand a whole lot of this. There are many features I've never
used in Access. I'd like to break this down one or two questions at a time
if you don't mind.
Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Let's start with that. You're right , I do have lots of questions.
Thanks for your help,
Don........

Don,

Yes, I (think I) understand better. How was the explaination on "Grouping &
Sorting"?

IMPORTANT: Make sure you are working on a COPY of the database OR a copy
of the report and query!

OK, here goes........
The record source for the report is a Totals query, right? In design view of
the query, the "Totals" button in the toolbar is hi-lighted?
You need to add one more field to this query - the date field.
1) In an empty column of the grid, paste the next line, changing "TheDate"
to the name of your date field:

Period: Format([TheDate],"mm/yyyy")

2) On the design grid, leave the "Total" line to "Group By" for the date
column.

3) Save the query.

You ARE using a copy, RIGHT??? :-

4) Open the report in design view.

5) Open the Sorting & Grouping dialog box. (Menu/View/Sorting and Grouping)

6) Click in the first row under 'Field/Expression'

7) Select "Period".

8) Change 'Group Header' to YES (look below the grid)

9) Click on the second row under 'Field/Expression'

10) Select "Product"

11) Close the dialog box.

Almost done, hang in there...

Notice that there is now a section named "Period Header" above the Details
section.

12) Put a control (text box) in the Period Header section. Set the record
source for the control to "Period"

13) The rest of the fields (Product, Defect1, Defect2,..., Defect30) should
be in the Details section already.

Save the report. Open it. Is this what you want? Are the numbers right??


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)



"Don Sealer" wrote:

Steve,
Let's see if I can do this better than before.
I have 22 products that I track quantites built and defects for each product. So I have a report that has 22 rows (one for each product) and about 30 columns (one for each quantity or defect associated with the product). Kinda looks like this:
Product Qty Built Defect 1 Defect 2 Defect 3 Defect 4; etc
Product1 100 1 2 3 1
Product2 10 0 1 4 2
Product3 121 4 0 5 2
etc
I have a report that shows all of this and works very well. What I need to be able to do is show this report for time periods. For instance the month of October. When I do this, because there are multiple entries for each day, my report then has a row for each entry so instead of having a report showing 22 products, one row for each product, I have a report that might have a hundred rows, one for each entry. Product1 for instance may have 5 separate entries. Actually I don't need to show the time period on the report I just need to be able to show the data from specific time periods.
Does this explain it any better?
Hope so,
Thanks for your interest,
Don........



"SteveS" sanfu at techie dot com wrote in message ...
Don,

I'm still not sure I understand what you are trying to do. Would you give
some sample data? So far I know you have 22 products and 30 columns but what
does the report look like?

Product Qty
Widget1 40
Widget2 10
Digit1 15
Digit2 50
Gidget1 33
.
.
.
Item22 13


Are there more columns in the report? I know you want the month/year in
there somewhere.

What version of access are you using? If you want to send me a cut down
version (maybe 500 lines in the table), I have A2K (or A97 is ok). See my
email below.

Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Grouping is like having unlimited sub reports. Grouping adds more sections
to the report. You can sort within the grouping and each group has its own
header and footer. In the group header you can put the field that you are
grouping by and remove it from the Detail section.

Say you have a report that has two sub-reports: This month and last month.
Now your boss wants to see this all of this years data by month. You could
try and add 10 more sub-reports......well you could try. :0

Or you could get rid of the sub-reports and use grouping. You might have to
change the record source a little to get the month/year into separate fields
(in the query). Add a group section (header) for the month, put the month
field in the group header and the rest of the fields you want to se in the
detail section. Set the sorting (if you want) and your report is done!

If you wanted to see 5 years of data by year-month, the grouping would be 1)
Year field and 2) Month field. Put the year field in the first group header
and the month in the second group header. The Detail section gets the rest of
the fields you need in the report.

Try it on a *copy* of a report......


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

sanfu at techie dot com replace the at and dot with the symbols & no spaces


"Don Sealer" wrote:

Anyone interested in helping please let me know. I did get a reply (below)
but unfortunately I don't understand it.
Still looking,
And thanks to all,
Don...........

Brett,
I'm not sure how to reply to your instructions. I replied to your post but
it came back as underliverable.
Here's my questions

Actually I meant 22 products but you're exactly right, one line for each
product and the qty for it. I already have a report that shows this data
but it doesn't include the date. So I've got a report that shows each
product on it's own line and shows the total quantities for each. Now I'd
like to be able to show this data in time periods.
I don't understand a whole lot of this. There are many features I've never
used in Access. I'd like to break this down one or two questions at a time
if you don't mind.
Questions:
You say "make sure you have Sorting & Grouping by Product in your report.
I'm not sure what you mean nor do I know how to do that. I can find Sorting
& Grouping on the View menu but I'm not sure how to use it or what you want
me to do with it.

Let's start with that. You're right , I do have lots of questions.
Thanks for your help,
Don.......

That's cool how that works, I think I'm learning something. Acutally it's
not what I was looking for. I also think I should add to my example.
Product Qty Built Defect 1 Defect 2 Defect 3 Defect
4; etc
Product1 100 1 2 3
1
Product2 10 0 1 4
2
Product3 121 4 0 5
2
etc
TOTALS 231 5 3 12
5
Your suggestion grouped everything by month (which may come in handy in the
future) but in doing so I lost the bottom line (TOTALS). I was really
hoping to be able to somehow, either by query or somewhere in the report,
select dates. In some cases it might be a particular month, in other cases
it might be a couple of months, still at another time it might only be a
week or a couple of days.
I'm not sure I'm making myself clear but if you don't mind responding I
certainly don't mind your help. Your last suggestion was very helpful, if
only for future reference.
Thanks again,
Don..........


"SteveS" sanfu at techie dot com wrote in message
...
Don,

Yes, I (think I) understand better. How was the explaination on "Grouping
&
Sorting"?

IMPORTANT: Make sure you are working on a COPY of the database OR a
copy
of the report and query!

OK, here goes........
The record source for the report is a Totals query, right? In design view
of
the query, the "Totals" button in the toolbar is hi-lighted?
You need to add one more field to this query - the date field.
1) In an empty column of the grid, paste the next line, changing "TheDate"
to the name of your date field:

Period: Format([TheDate],"mm/yyyy")

2) On the design grid, leave the "Total" line to "Group By" for the date
column.

3) Save the query.

You ARE using a copy, RIGHT??? :-

4) Open the report in design view.

5) Open the Sorting & Grouping dialog box. (Menu/View/Sorting and
Grouping)

6) Click in the first row under 'Field/Expression'

7) Select "Period".

8) Change 'Group Header' to YES (look below the grid)

9) Click on the second row under 'Field/Expression'

10) Select "Product"

11) Close the dialog box.

Almost done, hang in there...

Notice that there is now a section named "Period Header" above the Details
section.

12) Put a control (text box) in the Period Header section. Set the record
source for the control to "Period"

13) The rest of the fields (Product, Defect1, Defect2,..., Defect30)
should
be in the Details section already.

Save the report. Open it. Is this what you want? Are the numbers right??


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)



"Don Sealer" wrote:

Steve,
Let's see if I can do this better than before.
I have 22 products that I track quantites built and defects for each
product. So I have a report that has 22 rows (one for each product) and
about 30 columns (one for each quantity or defect associated with the
product). Kinda looks like this:
Product Qty Built Defect 1 Defect 2 Defect 3 Defect
4; etc
Product1 100 1 2 3
1
Product2 10 0 1 4
2
Product3 121 4 0 5
2
etc
I have a report that shows all of this and works very well. What I
need to be able to do is show this report for time periods. For instance
the month of October. When I do this, because there are multiple entries
for each day, my report then has a row for each entry so instead of having a
report showing 22 products, one row for each product, I have a report that
might have a hundred rows, one for each entry. Product1 for instance may
have 5 separate entries. Actually I don't need to show the time period on
the report I just need to be able to show the data from specific time
periods.
Does this explain it any better?
Hope so,
Thanks for your interest,
Don........



"SteveS" sanfu at techie dot com wrote in message
...
Don,

I'm still not sure I understand what you are trying to do. Would you
give
some sample data? So far I know you have 22 products and 30 columns
but what
does the report look like?

Product Qty
Widget1 40
Widget2 10
Digit1 15
Digit2 50
Gidget1 33
.
.
.
Item22 13


Are there more columns in the report? I know you want the month/year
in
there somewhere.

What version of access are you using? If you want to send me a cut
down
version (maybe 500 lines in the table), I have A2K (or A97 is ok). See
my
email below.

Questions:
You say "make sure you have Sorting & Grouping by Product in your
report.
I'm not sure what you mean nor do I know how to do that. I can find
Sorting
& Grouping on the View menu but I'm not sure how to use it or what
you want
me to do with it.

Grouping is like having unlimited sub reports. Grouping adds more
sections
to the report. You can sort within the grouping and each group has its
own
header and footer. In the group header you can put the field that you
are
grouping by and remove it from the Detail section.

Say you have a report that has two sub-reports: This month and last
month.
Now your boss wants to see this all of this years data by month. You
could
try and add 10 more sub-reports......well you could try. :0

Or you could get rid of the sub-reports and use grouping. You might
have to
change the record source a little to get the month/year into separate
fields
(in the query). Add a group section (header) for the month, put the
month
field in the group header and the rest of the fields you want to se in
the
detail section. Set the sorting (if you want) and your report is done!

If you wanted to see 5 years of data by year-month, the grouping would
be 1)
Year field and 2) Month field. Put the year field in the first group
header
and the month in the second group header. The Detail section gets the
rest of
the fields you need in the report.

Try it on a *copy* of a report......


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

sanfu at techie dot com replace the at and dot with the symbols & no
spaces


"Don Sealer" wrote:

Anyone interested in helping please let me know. I did get a reply
(below)
but unfortunately I don't understand it.
Still looking,
And thanks to all,
Don...........

Brett,
I'm not sure how to reply to your instructions. I replied to your
post but
it came back as underliverable.
Here's my questions

Actually I meant 22 products but you're exactly right, one line for
each
product and the qty for it. I already have a report that shows this
data
but it doesn't include the date. So I've got a report that shows
each
product on it's own line and shows the total quantities for each.
Now I'd
like to be able to show this data in time periods.
I don't understand a whole lot of this. There are many features
I've never
used in Access. I'd like to break this down one or two questions at
a time
if you don't mind.
Questions:
You say "make sure you have Sorting & Grouping by Product in your
report.
I'm not sure what you mean nor do I know how to do that. I can find
Sorting
& Grouping on the View menu but I'm not sure how to use it or what
you want
me to do with it.

Let's start with that. You're right , I do have lots of questions.
Thanks for your help,
Don.......

I see, said the blind man as he picked up his hammer and saw..... g

OK Don, how are you opening the report? Do you have a form that shows all of
the reports and you select one, then click a button? Or is there just a
button that opens the form?

-------------------------------------------------------------------
The quick and dirty way to select records in a date range:
-------------------------------------------------------------------
(You ARE working on a COPY, right?)

1) Make a new copy of the original report and query.
2) Open the query in design view
3) In the top of the window, double click on the date field
4) The date field should have been added to the grid
5) UNCHECK the check mark for that is in the date column (you don't want to
see it)
6) In the Criteria row in the date column enter:

Between [StartDate] And [EndDate]

7) Save the query (click the floppy disk in the toolbar)
8) Run the query (click on the red exclaimation point in the toolbar)

EVERY time you run the query, open a report or form based on the query, you
will get dialog boxs asking for a Start date and an End date.


-------------------------------------------------------------------
The Not so quick (but better) way to select records in a date range:
-------------------------------------------------------------------

If you have a form that you can put two unbound controls (text boxes) on,
you can do: validation checks, have default ranges, have the date ranges in
the header of the report , .... all kinds of things

Let's say you have a simple dB with 3 reports. To open the reports, you have
three buttons, one for each report, on a form named 'frmReportMenu'.

1) On this form add two text box controls so the layout looks like this:

txtbox1 txtbox2 button

2) Change the name of txtbox1 to StartDate
3) Change the name of txtbox2 to EndDate

(You can set the Input Mask and Format later)

4) Open the query in design view. In grid for the Criteria row in the Date
column (the one with the check box unchecked), change the criteria to (watch
for line wrap):

Between [Forms]![frmReportMenu].[StartDate] And
[Forms]![frmReportMenu].[EndDate]

Don't forget to change frmReportMenu to the name of your form!!!!

5) Save the query and the Report Menu form. Note that there are no changes
to the report.

The code for the button (if you used a wizard) should open the report.
If not, the OnClick event of the button should have:

DoCmd.OpenReport "Report1", acPreview


where "Report1" should be the name of your report.

Done!!
----------------------
To see your report:
-Open the report menu or whatever form the button is on
-Fill in the start date and end date
-Click on the Open Report button
-As the report opens, it runs the query
-The query sees it has two parameters located on the form frmReportMenu
-It gets the dates, the recordset is generated and the report completes
opening, displaying the data found (if any).


Is this closer to what you want? Clear as mud???

Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)


"Don Sealer" wrote:

That's cool how that works, I think I'm learning something. Acutally it's
not what I was looking for. I also think I should add to my example.
Product Qty Built Defect 1 Defect 2 Defect 3 Defect
4; etc
Product1 100 1 2 3
1
Product2 10 0 1 4
2
Product3 121 4 0 5
2
etc
TOTALS 231 5 3 12
5
Your suggestion grouped everything by month (which may come in handy in the
future) but in doing so I lost the bottom line (TOTALS). I was really
hoping to be able to somehow, either by query or somewhere in the report,
select dates. In some cases it might be a particular month, in other cases
it might be a couple of months, still at another time it might only be a
week or a couple of days.
I'm not sure I'm making myself clear but if you don't mind responding I
certainly don't mind your help. Your last suggestion was very helpful, if
only for future reference.
Thanks again,
Don..........


"SteveS" sanfu at techie dot com wrote in message
...
Don,

Yes, I (think I) understand better. How was the explaination on "Grouping
&
Sorting"?

IMPORTANT: Make sure you are working on a COPY of the database OR a
copy
of the report and query!

OK, here goes........
The record source for the report is a Totals query, right? In design view
of
the query, the "Totals" button in the toolbar is hi-lighted?
You need to add one more field to this query - the date field.
1) In an empty column of the grid, paste the next line, changing "TheDate"
to the name of your date field:

Period: Format([TheDate],"mm/yyyy")

2) On the design grid, leave the "Total" line to "Group By" for the date
column.

3) Save the query.

You ARE using a copy, RIGHT??? :-

4) Open the report in design view.

5) Open the Sorting & Grouping dialog box. (Menu/View/Sorting and
Grouping)

6) Click in the first row under 'Field/Expression'

7) Select "Period".

8) Change 'Group Header' to YES (look below the grid)

9) Click on the second row under 'Field/Expression'

10) Select "Product"

11) Close the dialog box.

Almost done, hang in there...

Notice that there is now a section named "Period Header" above the Details
section.

12) Put a control (text box) in the Period Header section. Set the record
source for the control to "Period"

13) The rest of the fields (Product, Defect1, Defect2,..., Defect30)
should
be in the Details section already.

Save the report. Open it. Is this what you want? Are the numbers right??


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)



"Don Sealer" wrote:

Steve,
Let's see if I can do this better than before.
I have 22 products that I track quantites built and defects for each
product. So I have a report that has 22 rows (one for each product) and
about 30 columns (one for each quantity or defect associated with the
product). Kinda looks like this:
Product Qty Built Defect 1 Defect 2 Defect 3 Defect
4; etc
Product1 100 1 2 3
1
Product2 10 0 1 4
2
Product3 121 4 0 5
2
etc
I have a report that shows all of this and works very well. What I
need to be able to do is show this report for time periods. For instance
the month of October. When I do this, because there are multiple entries
for each day, my report then has a row for each entry so instead of having a
report showing 22 products, one row for each product, I have a report that
might have a hundred rows, one for each entry. Product1 for instance may
have 5 separate entries. Actually I don't need to show the time period on
the report I just need to be able to show the data from specific time
periods.
Does this explain it any better?
Hope so,
Thanks for your interest,
Don........



"SteveS" sanfu at techie dot com wrote in message
...
Don,

I'm still not sure I understand what you are trying to do. Would you
give
some sample data? So far I know you have 22 products and 30 columns
but what
does the report look like?

Product Qty
Widget1 40
Widget2 10
Digit1 15
Digit2 50
Gidget1 33
.
.
.
Item22 13


Are there more columns in the report? I know you want the month/year
in
there somewhere.

What version of access are you using? If you want to send me a cut
down
version (maybe 500 lines in the table), I have A2K (or A97 is ok). See
my
email below.

Questions:
You say "make sure you have Sorting & Grouping by Product in your
report.
I'm not sure what you mean nor do I know how to do that. I can find
Sorting
& Grouping on the View menu but I'm not sure how to use it or what
you want
me to do with it.

Grouping is like having unlimited sub reports. Grouping adds more
sections
to the report. You can sort within the grouping and each group has its
own
header and footer. In the group header you can put the field that you
are
grouping by and remove it from the Detail section.

Say you have a report that has two sub-reports: This month and last
month.
Now your boss wants to see this all of this years data by month. You
could
try and add 10 more sub-reports......well you could try. :0

Or you could get rid of the sub-reports and use grouping. You might
have to
change the record source a little to get the month/year into separate
fields
(in the query). Add a group section (header) for the month, put the
month
field in the group header and the rest of the fields you want to se in
the
detail section. Set the sorting (if you want) and your report is done!

If you wanted to see 5 years of data by year-month, the grouping would
be 1)
Year field and 2) Month field. Put the year field in the first group
header
and the month in the second group header. The Detail section gets the
rest of
the fields you need in the report.

Try it on a *copy* of a report......


Steve
--------------------------------
"Veni, Vidi, Velcro"
(I came; I saw; I stuck around.)

sanfu at techie dot com replace the at and dot with the symbols & no
spaces


"Don Sealer" wrote:

Anyone interested in helping please let me know. I did get a reply
(below)
but unfortunately I don't understand it.
Still looking,
And thanks to all,
Don...........

Brett,
I'm not sure how to reply to your instructions. I replied to your
post but
it came back as underliverable.
Here's my questions

Actually I meant 22 products but you're exactly right, one line for
each
product and the qty for it. I already have a report that shows this
data
but it doesn't include the date. So I've got a report that shows
each
product on it's own line and shows the total quantities for each.
Now I'd
like to be able to show this data in time periods.
I don't understand a whole lot of this. There are many features
I've never
used in Access. I'd like to break this down one or two questions at
a time
if you don't mind.
Questions:
You say "make sure you have Sorting & Grouping by Product in your
report.
I'm not sure what you mean nor do I know how to do that. I can find
Sorting
& Grouping on the View menu but I'm not sure how to use it or what
you want
me to do with it.

Let's start with that. You're right , I do have lots of questions.
Thanks for your help,
Don.......