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#1
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Query Only Creent Record?
Is there a way to put build a query to accept only the current record from
another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#2
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Bill
Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#3
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I'd also like to know how to do this. I personally am creating a small
change management database. Once a change has been initiated I would like for the developer to be able to go in review the request and then click on a button to pull up the developer notes section which lives in a different table. "Jeff Boyce" wrote: Bill Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#4
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Chris
Another approach to handling this would be to use a sub-form. The Request information lives on a main form, and the related "developer notes" live on a sub-form, tied to the main form by the ID field of the Request. -- Good luck Jeff Boyce Access MVP "Chris" wrote in message ... I'd also like to know how to do this. I personally am creating a small change management database. Once a change has been initiated I would like for the developer to be able to go in review the request and then click on a button to pull up the developer notes section which lives in a different table. "Jeff Boyce" wrote: Bill Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#5
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Jeff,
I have a table called Memos that the user enters information into only on an add form, when they have added the information I want a query command button so that they can e-mail only the information in the current form, no others. I build a command button for e-mailing with sendobject but it send the whole tabel in forms. I only want to sent the current record. They suggested way to build a command button but it had many lines of code and it didn't work. I have tried and tried but building a query to show only the current record which had just been added seems like a way around the problem. It hasn't happen. The table has an autonumber which it uses as the ID, the query uses the information from the main table of "memos" and with the ID as a reference I want to show that information in a form called "current form" which will have a command button on it to e-mail just the current form. I can't make it to simple, and code just doesn't seem to work, I'm just a novice. Thanks Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#6
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Bill
I'm a bit unclear still... Your description said, roughly, "it didn't work". That isn't much to go on in helping you troubleshoot. You have a table that has multiple rows. You want a way to send what you are calling the "current record", apparently based on what is being displayed in a form. I would approach this by building a query that refers to that form's record ID and returns the field(s) I wanted. Then I'd build a command button that attached the output of that query to the outgoing email. For the query, I'd open up the form and select a record, then use the database window to create a new query. I'd select the RecordID field and ?some other field. Under the RecordID field, in the criterion, I'd add something like: Forms!YourFormName!YourRecordIDField (your syntax may vary). Then I'd run it, to see if the query works. For the command button, it sounds like you've already set up one that works, just takes the whole table. What happens if you build the query above and then send the query? You don't mention where the command button is located, but your earlier post mentioned two forms. I hope the command button is on the form from which you wish to send the record. -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Jeff, I have a table called Memos that the user enters information into only on an add form, when they have added the information I want a query command button so that they can e-mail only the information in the current form, no others. I build a command button for e-mailing with sendobject but it send the whole tabel in forms. I only want to sent the current record. They suggested way to build a command button but it had many lines of code and it didn't work. I have tried and tried but building a query to show only the current record which had just been added seems like a way around the problem. It hasn't happen. The table has an autonumber which it uses as the ID, the query uses the information from the main table of "memos" and with the ID as a reference I want to show that information in a form called "current form" which will have a command button on it to just the current form. I can't make it to simple, and code just doesn't seem to work, I'm just a novice. Thanks Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#7
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Jeff,
Tried that in the criteria field but it comes up asking for the ID number to send to E-Mail. I may be making more of this then needed, I have five forms: Memos Add, Memos Active, Orders Active, Memos Completed and Orders Completed. These are all controlled from a main switchboard, the forms are all the same except some fields are locked on each and some are not so that data entry by the user is limited. On each form there is a commandd button to exit back to the main switchboard or to print the current viewed form to a printer. This command button sends the report called Memos to a printer with just the current record showing. These buttons work great. The problem is that when I try to put a button on any form to E-Mail just the current form using a Macro called Send E-Mail, it sends all the records in the table, ie 26 pages of reports, to e-mail. I only want to sent the current record that was either just added or that are currently still open and not completed. I tried to build a form called Current Form and a report called Current Mermo with a query that only calls up the current record that is showing and then have the command button on the Current Form to E-mail just that form with the Send E-mail Macro, but it doesn't update until the Memo Add form is closed and so it sends a blank report. I really don't need all the extra forms, reports and macros but I can't get the Send E-mail to send only the current form. I tried using the formula you gave me, but it asks for a ID to send and even then it won't send the current form if you haven't closed the Memos Add form. Hope this explains the problem some, any help or questions?? Thank Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill I'm a bit unclear still... Your description said, roughly, "it didn't work". That isn't much to go on in helping you troubleshoot. You have a table that has multiple rows. You want a way to send what you are calling the "current record", apparently based on what is being displayed in a form. I would approach this by building a query that refers to that form's record ID and returns the field(s) I wanted. Then I'd build a command button that attached the output of that query to the outgoing email. For the query, I'd open up the form and select a record, then use the database window to create a new query. I'd select the RecordID field and ?some other field. Under the RecordID field, in the criterion, I'd add something like: Forms!YourFormName!YourRecordIDField (your syntax may vary). Then I'd run it, to see if the query works. For the command button, it sounds like you've already set up one that works, just takes the whole table. What happens if you build the query above and then send the query? You don't mention where the command button is located, but your earlier post mentioned two forms. I hope the command button is on the form from which you wish to send the record. -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Jeff, I have a table called Memos that the user enters information into only on an add form, when they have added the information I want a query command button so that they can e-mail only the information in the current form, no others. I build a command button for e-mailing with sendobject but it send the whole tabel in forms. I only want to sent the current record. They suggested way to build a command button but it had many lines of code and it didn't work. I have tried and tried but building a query to show only the current record which had just been added seems like a way around the problem. It hasn't happen. The table has an autonumber which it uses as the ID, the query uses the information from the main table of "memos" and with the ID as a reference I want to show that information in a form called "current form" which will have a command button on it to just the current form. I can't make it to simple, and code just doesn't seem to work, I'm just a novice. Thanks Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#8
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If you build the query that refers to the form's RecordID value, does it
work? If THAT is what you are saying "asks for an ID", it could be because the form wasn't opened and a record selected. Build the query. Open the form. Select a record on the form. Use F11 to go back to the database window. Find the query and try running it. What happens? One thing at a time... Jeff Boyce Access MVP "Hulk" wrote in message ... Jeff, Tried that in the criteria field but it comes up asking for the ID number to send to E-Mail. I may be making more of this then needed, I have five forms: Memos Add, Memos Active, Orders Active, Memos Completed and Orders Completed. These are all controlled from a main switchboard, the forms are all the same except some fields are locked on each and some are not so that data entry by the user is limited. On each form there is a commandd button to exit back to the main switchboard or to print the current viewed form to a printer. This command button sends the report called Memos to a printer with just the current record showing. These buttons work great. The problem is that when I try to put a button on any form to E-Mail just the current form using a Macro called Send E-Mail, it sends all the records in the table, ie 26 pages of reports, to e-mail. I only want to sent the current record that was either just added or that are currently still open and not completed. I tried to build a form called Current Form and a report called Current Mermo with a query that only calls up the current record that is showing and then have the command button on the Current Form to E-mail just that form with the Send E-mail Macro, but it doesn't update until the Memo Add form is closed and so it sends a blank report. I really don't need all the extra forms, reports and macros but I can't get the Send E-mail to send only the current form. I tried using the formula you gave me, but it asks for a ID to send and even then it won't send the current form if you haven't closed the Memos Add form. Hope this explains the problem some, any help or questions?? Thank Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill I'm a bit unclear still... Your description said, roughly, "it didn't work". That isn't much to go on in helping you troubleshoot. You have a table that has multiple rows. You want a way to send what you are calling the "current record", apparently based on what is being displayed in a form. I would approach this by building a query that refers to that form's record ID and returns the field(s) I wanted. Then I'd build a command button that attached the output of that query to the outgoing email. For the query, I'd open up the form and select a record, then use the database window to create a new query. I'd select the RecordID field and ?some other field. Under the RecordID field, in the criterion, I'd add something like: Forms!YourFormName!YourRecordIDField (your syntax may vary). Then I'd run it, to see if the query works. For the command button, it sounds like you've already set up one that works, just takes the whole table. What happens if you build the query above and then send the query? You don't mention where the command button is located, but your earlier post mentioned two forms. I hope the command button is on the form from which you wish to send the record. -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Jeff, I have a table called Memos that the user enters information into only on an add form, when they have added the information I want a query command button so that they can e-mail only the information in the current form, no others. I build a command button for e-mailing with sendobject but it send the whole tabel in forms. I only want to sent the current record. They suggested way to build a command button but it had many lines of code and it didn't work. I have tried and tried but building a query to show only the current record which had just been added seems like a way around the problem. It hasn't happen. The table has an autonumber which it uses as the ID, the query uses the information from the main table of "memos" and with the ID as a reference I want to show that information in a form called "current form" which will have a command button on it to just the current form. I can't make it to simple, and code just doesn't seem to work, I'm just a novice. Thanks Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#9
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Jeff,
Running the query from the form does not work, it asks for the id number to display, when it doesn't ask it send just a blank form instead of a form with data in the fields. I have " [Forms]![Memos Add]![ID]" in the criteria section of the ID. When I enter anything into the first field on click it is to save the record and thus assigning a ID number. When I click on the Send E-Mail Button I want it to send E-mail of only the record which you have been working on and has been saved when leaving the first field. The record is saved to the table when you exit the first field ok, the macro on the form calls up the report whos name ic "Current Memo" who has the data source of the Current Query with the above information. Right now it is sending a blank when it doesn't ask for an ID number, when it does ask, if you type a valid number in it is sending just that report, which would be right. I don't want to have the user type anything in, I want to have the command button do the sending that is why I say I may be going about this all wrong or in a round about way. Does that Help?? The whole file right now is only 1M, I could send it to anyone willing to help. Thanks Bill Frederick "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... If you build the query that refers to the form's RecordID value, does it work? If THAT is what you are saying "asks for an ID", it could be because the form wasn't opened and a record selected. Build the query. Open the form. Select a record on the form. Use F11 to go back to the database window. Find the query and try running it. What happens? One thing at a time... Jeff Boyce Access MVP "Hulk" wrote in message ... Jeff, Tried that in the criteria field but it comes up asking for the ID number to send to E-Mail. I may be making more of this then needed, I have five forms: Memos Add, Memos Active, Orders Active, Memos Completed and Orders Completed. These are all controlled from a main switchboard, the forms are all the same except some fields are locked on each and some are not so that data entry by the user is limited. On each form there is a commandd button to exit back to the main switchboard or to print the current viewed form to a printer. This command button sends the report called Memos to a printer with just the current record showing. These buttons work great. The problem is that when I try to put a button on any form to E-Mail just the current form using a Macro called Send E-Mail, it sends all the records in the table, ie 26 pages of reports, to e-mail. I only want to sent the current record that was either just added or that are currently still open and not completed. I tried to build a form called Current Form and a report called Current Mermo with a query that only calls up the current record that is showing and then have the command button on the Current Form to E-mail just that form with the Send E-mail Macro, but it doesn't update until the Memo Add form is closed and so it sends a blank report. I really don't need all the extra forms, reports and macros but I can't get the Send E-mail to send only the current form. I tried using the formula you gave me, but it asks for a ID to send and even then it won't send the current form if you haven't closed the Memos Add form. Hope this explains the problem some, any help or questions?? Thank Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill I'm a bit unclear still... Your description said, roughly, "it didn't work". That isn't much to go on in helping you troubleshoot. You have a table that has multiple rows. You want a way to send what you are calling the "current record", apparently based on what is being displayed in a form. I would approach this by building a query that refers to that form's record ID and returns the field(s) I wanted. Then I'd build a command button that attached the output of that query to the outgoing email. For the query, I'd open up the form and select a record, then use the database window to create a new query. I'd select the RecordID field and ?some other field. Under the RecordID field, in the criterion, I'd add something like: Forms!YourFormName!YourRecordIDField (your syntax may vary). Then I'd run it, to see if the query works. For the command button, it sounds like you've already set up one that works, just takes the whole table. What happens if you build the query above and then send the query? You don't mention where the command button is located, but your earlier post mentioned two forms. I hope the command button is on the form from which you wish to send the record. -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Jeff, I have a table called Memos that the user enters information into only on an add form, when they have added the information I want a query command button so that they can e-mail only the information in the current form, no others. I build a command button for e-mailing with sendobject but it send the whole tabel in forms. I only want to sent the current record. They suggested way to build a command button but it had many lines of code and it didn't work. I have tried and tried but building a query to show only the current record which had just been added seems like a way around the problem. It hasn't happen. The table has an autonumber which it uses as the ID, the query uses the information from the main table of "memos" and with the ID as a reference I want to show that information in a form called "current form" which will have a command button on it to just the current form. I can't make it to simple, and code just doesn't seem to work, I'm just a novice. Thanks Bill "Jeff Boyce" -DISCARD_HYPHEN_TO_END wrote in message ... Bill Why? You've described "how". Perhaps the 'group readers can offer you an alternate approach if you explain what problem you are trying to solve by passing information to a second form... -- Good luck Jeff Boyce Access MVP "Hulk" wrote in message ... Is there a way to put build a query to accept only the current record from another form? I want to use the autonumber to show only the record showing on the screen and need to build a query to pass that information into another form. Thanks Bill |
#10
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Bill
(see in-line comments) "Hulk" wrote in message ... Jeff, Running the query from the form does not work, it asks for the id number to display, when it doesn't ask it send just a blank form instead of a form with data in the fields. Whoa! Sometimes the query prompts for ID and sometimes it doesn't? Since the query is being changed each time, this implies that sometimes the ID is available and sometime it isn't. What more can you figure out about when it works and when it doesn't. What about my earlier posted suggestion that you open your form and select your record, then, without closing the form, you go to the query and run it? What happens when you do that? I have " [Forms]![Memos Add]![ID]" in the criteria section of the ID. I assume you mean "in the criteria section of the query"? When I enter anything into the first field on click it is to save the record and thus assigning a ID number. "it is to save the record" -- how? what's your code? Have you confirmed that a record is actually saved before proceeding? Have you confirmed that an "ID" is actually assigned? When I click on the Send E-Mail Button I want it to send E-mail of only the record which you have been working on and has been saved when leaving the first field. You mentioned this in earlier posts, right? This is repeat, not new, information, correct? The record is saved to the table when you exit the first field ok, the macro on the form calls up the report whos name ic "Current Memo" who has the data source of the Current Query with the above information. What happens if you change to design mode for the report, open the Properties window, follow the source to the query, and run the query? Right now it is sending a blank when it doesn't ask for an ID number, when it does ask, if you type a valid number in it is sending just that report, which would be right. The implication of this is that your query is not seeing the control you believe holds the "ID". This could be because the form is closed, or because there is a typo somewhere in how the control is being referred to. The fact that sometimes it works (even if it sends no record) and sometimes not still implies that the form is open sometimes, and sometimes not. I don't want to have the user type anything in, I want to have the command button do the sending that is why I say I may be going about this all wrong or in a round about way. This is a reasonable desire and the way that Access does, in fact, work. That your combination isn't working yet suggests that it needs a bit more troubleshooting. Don't give up! Does that Help?? The whole file right now is only 1M, I could send it to anyone willing to help. You may find few takers. Would you accept and open a file from someone you don't know? Thanks Bill Frederick -- Good luck Jeff Boyce Access MVP |
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