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After School Attendance
Hello,
I am attempting to create a database that will track student daily student attendance at 11 different after school sites. My database needs to perform the following functions: Allow me to input daily student attendance for about 800 students. I would ideally like a form with the students listed in alphabetical order by site with a drop down yes/no, radio buttons, check box or something that will make it easy to enter Present/Absent for that many students. I am envisoning a form for a single date where I can filter student names by shcool site (I will be receiving sign in sheets from each site, so breaking them up by site will be the most logical way to enter attendance). Compile attendance data by school site, and by student. So, the form above needs to be able to calculate attendance data. Data such as average daily attendance by site, total attendance program-wide, total attendance per site, attendance per student, etc. I am pretty sure I can figure this out when the time comes to create it, but I want to make sure my initial table design allows for it. From what I have read so far I am going to need a many-to-many relationship between my tables. I am thinking I need: StudentTable ScheduleDatesTable SchoolTable and some sort of junction table that brings all of this together? I have tried this numerous times but am getting stumped after creating them all. I go to build a query and it won't display anything. What I need to know is what do you recommend as far as table design, and what is the next step in order to actually begin inputting attendance data from the tables? I know I will need to build some sort of form based on something, a query? the juntion table? I am not sure after building the tables. Also, I am confused as to what keys need to be in the junction table? Do you set them as primary keys, or foreign keys? Can a date/time field be used as a foreign key? Thank you for taking the time to read my question, and I hope someone can help. -Joe |
#2
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After School Attendance
On Wed, 9 Jul 2008 12:22:00 -0700, joestros
wrote: Hello, I am attempting to create a database that will track student daily student attendance at 11 different after school sites. My database needs to perform the following functions: Allow me to input daily student attendance for about 800 students. I would ideally like a form with the students listed in alphabetical order by site with a drop down yes/no, radio buttons, check box or something that will make it easy to enter Present/Absent for that many students. I am envisoning a form for a single date where I can filter student names by shcool site (I will be receiving sign in sheets from each site, so breaking them up by site will be the most logical way to enter attendance). Compile attendance data by school site, and by student. So, the form above needs to be able to calculate attendance data. Data such as average daily attendance by site, total attendance program-wide, total attendance per site, attendance per student, etc. I am pretty sure I can figure this out when the time comes to create it, but I want to make sure my initial table design allows for it. From what I have read so far I am going to need a many-to-many relationship between my tables. I am thinking I need: StudentTable ScheduleDatesTable SchoolTable and some sort of junction table that brings all of this together? I have tried this numerous times but am getting stumped after creating them all. I go to build a query and it won't display anything. What I need to know is what do you recommend as far as table design, and what is the next step in order to actually begin inputting attendance data from the tables? I know I will need to build some sort of form based on something, a query? the juntion table? I am not sure after building the tables. Also, I am confused as to what keys need to be in the junction table? Do you set them as primary keys, or foreign keys? Can a date/time field be used as a foreign key? Thank you for taking the time to read my question, and I hope someone can help. -Joe First off you should realize that you will have 800 attendance records for each school day. Each day you will need to generate an attendance record for each of the 800 students, probably with a default value of present. Then it is just a matter of the teacher at each school pulling up her roster and changing the present to absent for her missing stuents. StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) You probably need a calendar table with every school day date. |
#3
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After School Attendance
Thank you for the quick reply Michael. I'm a little confused as to what you
meant by this: StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) Does this mean StudentAttendance is a junction table? Are student_num, school_num, calendar_num, all primary keys from their respective tables? Is attendance_code a field in the junction table? I understand there will be 800 attendance records per day. What I am trying to avoid is having to click on 800 students records each day, click to fill in an attendance date, and then click again to mark absent (that would be 2400 mouse clicks per day)! We currently use an expensive database service that allows us to choose a date and it brings up a list of students with radio buttons that default to present, and we go through and mark the absent students. I understand radio buttons are probably not the way to go, but is there a way to create a form from these tables that will allow a list of students to display with the attendance_code selector next to each one? And after selecting the value it would update their attendance record? Thank you again for your help. -Joe "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 12:22:00 -0700, joestros wrote: Hello, I am attempting to create a database that will track student daily student attendance at 11 different after school sites. My database needs to perform the following functions: Allow me to input daily student attendance for about 800 students. I would ideally like a form with the students listed in alphabetical order by site with a drop down yes/no, radio buttons, check box or something that will make it easy to enter Present/Absent for that many students. I am envisoning a form for a single date where I can filter student names by shcool site (I will be receiving sign in sheets from each site, so breaking them up by site will be the most logical way to enter attendance). Compile attendance data by school site, and by student. So, the form above needs to be able to calculate attendance data. Data such as average daily attendance by site, total attendance program-wide, total attendance per site, attendance per student, etc. I am pretty sure I can figure this out when the time comes to create it, but I want to make sure my initial table design allows for it. From what I have read so far I am going to need a many-to-many relationship between my tables. I am thinking I need: StudentTable ScheduleDatesTable SchoolTable and some sort of junction table that brings all of this together? I have tried this numerous times but am getting stumped after creating them all. I go to build a query and it won't display anything. What I need to know is what do you recommend as far as table design, and what is the next step in order to actually begin inputting attendance data from the tables? I know I will need to build some sort of form based on something, a query? the juntion table? I am not sure after building the tables. Also, I am confused as to what keys need to be in the junction table? Do you set them as primary keys, or foreign keys? Can a date/time field be used as a foreign key? Thank you for taking the time to read my question, and I hope someone can help. -Joe First off you should realize that you will have 800 attendance records for each school day. Each day you will need to generate an attendance record for each of the 800 students, probably with a default value of present. Then it is just a matter of the teacher at each school pulling up her roster and changing the present to absent for her missing stuents. StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) You probably need a calendar table with every school day date. |
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After School Attendance
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After School Attendance
On Wed, 9 Jul 2008 13:38:32 -0700, joestros
wrote: Thank you for the quick reply Michael. I'm a little confused as to what you meant by this: StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) Does this mean StudentAttendance is a junction table? Are student_num, school_num, calendar_num, all primary keys from their respective tables? Is attendance_code a field in the junction table? I understand there will be 800 attendance records per day. What I am trying to avoid is having to click on 800 students records each day, click to fill in an attendance date, and then click again to mark absent (that would be 2400 mouse clicks per day)! We currently use an expensive database service that allows us to choose a date and it brings up a list of students with radio buttons that default to present, and we go through and mark the absent students. I understand radio buttons are probably not the way to go, but is there a way to create a form from these tables that will allow a list of students to display with the attendance_code selector next to each one? And after selecting the value it would update their attendance record? Thank you again for your help. -Joe StudentAttendance would be a juntion table. I am a bit confused. It seems like you are saying that you keep attendance with another applicaion which generates an attendance roster every day. You then just have to change the presents to absences for those few students who are absent. That how it would also work with Access. Why do you need the second Access program? Maybe the roster you are describing is just for the normal school day. It that it? "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 12:22:00 -0700, joestros wrote: Hello, I am attempting to create a database that will track student daily student attendance at 11 different after school sites. My database needs to perform the following functions: Allow me to input daily student attendance for about 800 students. I would ideally like a form with the students listed in alphabetical order by site with a drop down yes/no, radio buttons, check box or something that will make it easy to enter Present/Absent for that many students. I am envisoning a form for a single date where I can filter student names by shcool site (I will be receiving sign in sheets from each site, so breaking them up by site will be the most logical way to enter attendance). Compile attendance data by school site, and by student. So, the form above needs to be able to calculate attendance data. Data such as average daily attendance by site, total attendance program-wide, total attendance per site, attendance per student, etc. I am pretty sure I can figure this out when the time comes to create it, but I want to make sure my initial table design allows for it. From what I have read so far I am going to need a many-to-many relationship between my tables. I am thinking I need: StudentTable ScheduleDatesTable SchoolTable and some sort of junction table that brings all of this together? I have tried this numerous times but am getting stumped after creating them all. I go to build a query and it won't display anything. What I need to know is what do you recommend as far as table design, and what is the next step in order to actually begin inputting attendance data from the tables? I know I will need to build some sort of form based on something, a query? the juntion table? I am not sure after building the tables. Also, I am confused as to what keys need to be in the junction table? Do you set them as primary keys, or foreign keys? Can a date/time field be used as a foreign key? Thank you for taking the time to read my question, and I hope someone can help. -Joe First off you should realize that you will have 800 attendance records for each school day. Each day you will need to generate an attendance record for each of the 800 students, probably with a default value of present. Then it is just a matter of the teacher at each school pulling up her roster and changing the present to absent for her missing stuents. StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) You probably need a calendar table with every school day date. |
#6
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Little stevie is still hawking snake oil
These newsgroups are provided by Microsoft for FREE peer to peer support.
There are many highly qualifed people who would be delighted to help. Of course, little stevie is not one of them. He has a long history of annoying these newsgroups with his solicitation, providing wrong answers and a lot of other questionable activity. John... "Steve" wrote in message m... I provide help with Access, Excel and Word applications for a very reasonable fee. I could build this database for you for a very modest fee. If you would like my help, cotact Roberta and complain of little stevie. Steve |
#7
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After School Attendance
--
ARRRGGGHHHHHHHH !!!!!!!! -- Hey Mark/Steve !! Did you get lots of new customers from the groups lately ?? How many developers still work for you ?? This is to inform 'newbees' here about PCD' Steve: http://home.tiscali.nl/arracom/whoissteve.html (Earthlink and SuperNews kicked him out ?? == updated 'abuse-reporting') Until now 6000+ pageloads, 4000+ first-time visitors ********************************* If anyone wants to help us getting rid of Steve ?? (appropriate action will follow when there are enough complaints) ********************************* Arno R |
#8
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After School Attendance
Michael,
We are currently using an web-based service that is very costly. We are looking to save money, so they handed me the task of creating a student attendance database. Basically I will be building a database similar to the web-based service we currently use, although it won't be online. The way they have it setup on the current system makes it very easy to enter attendance. The managers print out a sign in sheet each day from the system, then use the sign in sheet to enter absent/present into their site. The students names from each site are displayed on one form with radio buttons for present/absent next to each name. This data is then saved for each day of attendance. We can then run reports based on student name, site name, program wide data, etc. Is there a way to set up a form in Access in a similar fashion? Since I will be the one entering attendance data each day I would like something easy as described above. I would like to not have to click on 800 records each day. I understand I will have that many records each day, but if I can avoid having to scroll through each student one-by-one and mark presernt/absent that would be great. I want to make sure I have my tables set up correctly as well. Thanks for your help so far. -Joe "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 13:38:32 -0700, joestros wrote: Thank you for the quick reply Michael. I'm a little confused as to what you meant by this: StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) Does this mean StudentAttendance is a junction table? Are student_num, school_num, calendar_num, all primary keys from their respective tables? Is attendance_code a field in the junction table? I understand there will be 800 attendance records per day. What I am trying to avoid is having to click on 800 students records each day, click to fill in an attendance date, and then click again to mark absent (that would be 2400 mouse clicks per day)! We currently use an expensive database service that allows us to choose a date and it brings up a list of students with radio buttons that default to present, and we go through and mark the absent students. I understand radio buttons are probably not the way to go, but is there a way to create a form from these tables that will allow a list of students to display with the attendance_code selector next to each one? And after selecting the value it would update their attendance record? Thank you again for your help. -Joe StudentAttendance would be a juntion table. I am a bit confused. It seems like you are saying that you keep attendance with another applicaion which generates an attendance roster every day. You then just have to change the presents to absences for those few students who are absent. That how it would also work with Access. Why do you need the second Access program? Maybe the roster you are describing is just for the normal school day. It that it? "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 12:22:00 -0700, joestros wrote: Hello, I am attempting to create a database that will track student daily student attendance at 11 different after school sites. My database needs to perform the following functions: Allow me to input daily student attendance for about 800 students. I would ideally like a form with the students listed in alphabetical order by site with a drop down yes/no, radio buttons, check box or something that will make it easy to enter Present/Absent for that many students. I am envisoning a form for a single date where I can filter student names by shcool site (I will be receiving sign in sheets from each site, so breaking them up by site will be the most logical way to enter attendance). Compile attendance data by school site, and by student. So, the form above needs to be able to calculate attendance data. Data such as average daily attendance by site, total attendance program-wide, total attendance per site, attendance per student, etc. I am pretty sure I can figure this out when the time comes to create it, but I want to make sure my initial table design allows for it. From what I have read so far I am going to need a many-to-many relationship between my tables. I am thinking I need: StudentTable ScheduleDatesTable SchoolTable and some sort of junction table that brings all of this together? I have tried this numerous times but am getting stumped after creating them all. I go to build a query and it won't display anything. What I need to know is what do you recommend as far as table design, and what is the next step in order to actually begin inputting attendance data from the tables? I know I will need to build some sort of form based on something, a query? the juntion table? I am not sure after building the tables. Also, I am confused as to what keys need to be in the junction table? Do you set them as primary keys, or foreign keys? Can a date/time field be used as a foreign key? Thank you for taking the time to read my question, and I hope someone can help. -Joe First off you should realize that you will have 800 attendance records for each school day. Each day you will need to generate an attendance record for each of the 800 students, probably with a default value of present. Then it is just a matter of the teacher at each school pulling up her roster and changing the present to absent for her missing stuents. StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) You probably need a calendar table with every school day date. |
#9
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After School Attendance
On Thu, 10 Jul 2008 08:44:01 -0700, joestros
wrote: Michael, We are currently using an web-based service that is very costly. We are looking to save money, so they handed me the task of creating a student attendance database. Basically I will be building a database similar to the web-based service we currently use, although it won't be online. The way they have it setup on the current system makes it very easy to enter attendance. The managers print out a sign in sheet each day from the system, then use the sign in sheet to enter absent/present into their site. The students names from each site are displayed on one form with radio buttons for present/absent next to each name. This data is then saved for each day of attendance. We can then run reports based on student name, site name, program wide data, etc. Is there a way to set up a form in Access in a similar fashion? Since I will be the one entering attendance data each day I would like something easy as described above. I would like to not have to click on 800 records each day. I understand I will have that many records each day, but if I can avoid having to scroll through each student one-by-one and mark presernt/absent that would be great. I want to make sure I have my tables set up correctly as well. Thanks for your help so far. -Joe "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 13:38:32 -0700, joestros wrote: Thank you for the quick reply Michael. I'm a little confused as to what you meant by this: StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) Does this mean StudentAttendance is a junction table? Are student_num, school_num, calendar_num, all primary keys from their respective tables? Is attendance_code a field in the junction table? I understand there will be 800 attendance records per day. What I am trying to avoid is having to click on 800 students records each day, click to fill in an attendance date, and then click again to mark absent (that would be 2400 mouse clicks per day)! We currently use an expensive database service that allows us to choose a date and it brings up a list of students with radio buttons that default to present, and we go through and mark the absent students. I understand radio buttons are probably not the way to go, but is there a way to create a form from these tables that will allow a list of students to display with the attendance_code selector next to each one? And after selecting the value it would update their attendance record? Thank you again for your help. -Joe StudentAttendance would be a juntion table. I am a bit confused. It seems like you are saying that you keep attendance with another applicaion which generates an attendance roster every day. You then just have to change the presents to absences for those few students who are absent. That how it would also work with Access. Why do you need the second Access program? Maybe the roster you are describing is just for the normal school day. It that it? "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 12:22:00 -0700, joestros wrote: Hello, I am attempting to create a database that will track student daily student attendance at 11 different after school sites. My database needs to perform the following functions: Allow me to input daily student attendance for about 800 students. I would ideally like a form with the students listed in alphabetical order by site with a drop down yes/no, radio buttons, check box or something that will make it easy to enter Present/Absent for that many students. I am envisoning a form for a single date where I can filter student names by shcool site (I will be receiving sign in sheets from each site, so breaking them up by site will be the most logical way to enter attendance). Compile attendance data by school site, and by student. So, the form above needs to be able to calculate attendance data. Data such as average daily attendance by site, total attendance program-wide, total attendance per site, attendance per student, etc. I am pretty sure I can figure this out when the time comes to create it, but I want to make sure my initial table design allows for it. From what I have read so far I am going to need a many-to-many relationship between my tables. I am thinking I need: StudentTable ScheduleDatesTable SchoolTable and some sort of junction table that brings all of this together? I have tried this numerous times but am getting stumped after creating them all. I go to build a query and it won't display anything. What I need to know is what do you recommend as far as table design, and what is the next step in order to actually begin inputting attendance data from the tables? I know I will need to build some sort of form based on something, a query? the juntion table? I am not sure after building the tables. Also, I am confused as to what keys need to be in the junction table? Do you set them as primary keys, or foreign keys? Can a date/time field be used as a foreign key? Thank you for taking the time to read my question, and I hope someone can help. -Joe First off you should realize that you will have 800 attendance records for each school day. Each day you will need to generate an attendance record for each of the 800 students, probably with a default value of present. Then it is just a matter of the teacher at each school pulling up her roster and changing the present to absent for her missing stuents. StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) You probably need a calendar table with every school day date. You need a Students table. (student_num) You need a Schools table. (school_num) You need a relationship table for Students and Schools. lets call it StudentEnrolments. student_num, school_num, school_year, semester_num You need a StudentAttendance table, i.e., All fields from StudentEnrolments plus calendar_date and attendance_code . I would have a main table based on Schools and a subform based on StudentAttendance. I would have a combobox or calendar control in the form header to pick the date to see. I would have a command button in the header to run a query to generate a roster for today, if none exits already. I think this is the general idea. You can have a radio button to mark attendance in the subform or an option group with two buttons, present (default) and absent. I would say it is a matter of preference. The hard part is managing enrolments and disenrolments to keep your student table current. |
#10
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After School Attendance
Ok, I think I am getting it. Now do I need to create a table for
calendar_date and another for attendance_code? It sounds like there will be two junction tables? StudentEnrollments and StudentAttendance? The calendar date is the hardest part for me to understand since all of the students and schools will be sharing the calendar date. If I use a calendar control where will this date get stored for running queries later? "Michael Gramelspacher" wrote: On Thu, 10 Jul 2008 08:44:01 -0700, joestros wrote: Michael, We are currently using an web-based service that is very costly. We are looking to save money, so they handed me the task of creating a student attendance database. Basically I will be building a database similar to the web-based service we currently use, although it won't be online. The way they have it setup on the current system makes it very easy to enter attendance. The managers print out a sign in sheet each day from the system, then use the sign in sheet to enter absent/present into their site. The students names from each site are displayed on one form with radio buttons for present/absent next to each name. This data is then saved for each day of attendance. We can then run reports based on student name, site name, program wide data, etc. Is there a way to set up a form in Access in a similar fashion? Since I will be the one entering attendance data each day I would like something easy as described above. I would like to not have to click on 800 records each day. I understand I will have that many records each day, but if I can avoid having to scroll through each student one-by-one and mark presernt/absent that would be great. I want to make sure I have my tables set up correctly as well. Thanks for your help so far. -Joe "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 13:38:32 -0700, joestros wrote: Thank you for the quick reply Michael. I'm a little confused as to what you meant by this: StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) Does this mean StudentAttendance is a junction table? Are student_num, school_num, calendar_num, all primary keys from their respective tables? Is attendance_code a field in the junction table? I understand there will be 800 attendance records per day. What I am trying to avoid is having to click on 800 students records each day, click to fill in an attendance date, and then click again to mark absent (that would be 2400 mouse clicks per day)! We currently use an expensive database service that allows us to choose a date and it brings up a list of students with radio buttons that default to present, and we go through and mark the absent students. I understand radio buttons are probably not the way to go, but is there a way to create a form from these tables that will allow a list of students to display with the attendance_code selector next to each one? And after selecting the value it would update their attendance record? Thank you again for your help. -Joe StudentAttendance would be a juntion table. I am a bit confused. It seems like you are saying that you keep attendance with another applicaion which generates an attendance roster every day. You then just have to change the presents to absences for those few students who are absent. That how it would also work with Access. Why do you need the second Access program? Maybe the roster you are describing is just for the normal school day. It that it? "Michael Gramelspacher" wrote: On Wed, 9 Jul 2008 12:22:00 -0700, joestros wrote: Hello, I am attempting to create a database that will track student daily student attendance at 11 different after school sites. My database needs to perform the following functions: Allow me to input daily student attendance for about 800 students. I would ideally like a form with the students listed in alphabetical order by site with a drop down yes/no, radio buttons, check box or something that will make it easy to enter Present/Absent for that many students. I am envisoning a form for a single date where I can filter student names by shcool site (I will be receiving sign in sheets from each site, so breaking them up by site will be the most logical way to enter attendance). Compile attendance data by school site, and by student. So, the form above needs to be able to calculate attendance data. Data such as average daily attendance by site, total attendance program-wide, total attendance per site, attendance per student, etc. I am pretty sure I can figure this out when the time comes to create it, but I want to make sure my initial table design allows for it. From what I have read so far I am going to need a many-to-many relationship between my tables. I am thinking I need: StudentTable ScheduleDatesTable SchoolTable and some sort of junction table that brings all of this together? I have tried this numerous times but am getting stumped after creating them all. I go to build a query and it won't display anything. What I need to know is what do you recommend as far as table design, and what is the next step in order to actually begin inputting attendance data from the tables? I know I will need to build some sort of form based on something, a query? the juntion table? I am not sure after building the tables. Also, I am confused as to what keys need to be in the junction table? Do you set them as primary keys, or foreign keys? Can a date/time field be used as a foreign key? Thank you for taking the time to read my question, and I hope someone can help. -Joe First off you should realize that you will have 800 attendance records for each school day. Each day you will need to generate an attendance record for each of the 800 students, probably with a default value of present. Then it is just a matter of the teacher at each school pulling up her roster and changing the present to absent for her missing stuents. StudentAttendance student_num school_num calendar_date attendance_code PRIMARY KEY (student_num,school_num,calendar_date) You probably need a calendar table with every school day date. You need a Students table. (student_num) You need a Schools table. (school_num) You need a relationship table for Students and Schools. lets call it StudentEnrolments. student_num, school_num, school_year, semester_num You need a StudentAttendance table, i.e., All fields from StudentEnrolments plus calendar_date and attendance_code . I would have a main table based on Schools and a subform based on StudentAttendance. I would have a combobox or calendar control in the form header to pick the date to see. I would have a command button in the header to run a query to generate a roster for today, if none exits already. I think this is the general idea. You can have a radio button to mark attendance in the subform or an option group with two buttons, present (default) and absent. I would say it is a matter of preference. The hard part is managing enrolments and disenrolments to keep your student table current. |
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