Filter by Form

I seem to be running out of luck since this is a new table that is not linked
with other tables. The only other thing I can mention is that the data is
exported from another software program into this table. But the fields are
all set up as text fields, or date/time field.

"Ken Snell [MVP]" wrote:

And, as Rick Brandt notes in a separate thread, the table must be a local
table. If it's a linked table, then you'll see just the "Is Null" / "Is Not
Null" choices, no matter what type the field is.

--

Ken Snell
MS ACCESS MVP

"Ken Snell [MVP]" wrote in message
...
The "Is Null" / "Is Not Null" are the only choices for a memo field. To
get the actual values to show in the dropdown list, the field must be a
number or text (= 255 characters long) or date or other field type (just
cannot be memo).
--

Ken Snell
MS ACCESS MVP

"Donna" wrote in message
...
If you click Filter by Form, and then click into any of the fields, there
is
a drop down arrow allowing you to view the values as options with which
to
filter the data.

However, the new table I created only shows IS NULL, IS NOT NULL as the
two
options in the drop down list. The values within that field are not
showing.

"Ken Snell [MVP]" wrote:

Perhaps we are not understanding your terminology... what do you mean by
"pull-down list" in a table?
--

Ken Snell
MS ACCESS MVP



"Donna" wrote in message
...
I know that I can enter the text directly so as for the other posting
about
my problem, that didn't help.

As for this response, I am not trying to use it as a tool only in that
there
is another table that I access that allows me to pull-down the menus,
so
why
isn't this one allowing me to do that as well? Just trying to
duplicate
so
that 50 people don't scream at me why they can't do something they've
been
doing for months and months now.

Any other help greatly appreciated. If a query is better than I
understand
that. BUT if I can understand how the pull-down lists get set up,
then I
can
explain why its better to use a query.



"Rick B" wrote:

Well, you should not be using the tables as an end-user tool. If you
want
to filter data from a table, build a query. That is what they are
for.

Rick B


"Donna" wrote in message
...
I have a table within a database that I want to filter. However,
when
I
choose Filter/Filter by Form and click the drop down menus in the
fields I
want to use in the filter, the only options are IS NULL or IS NOT
NULL.
EXCEPT for only one of the fields which gives me a list of the
options
that
match the values in that field.

How do I set up my table so that I can filter for data in ANY of
the
fields?

Linking does not mean "linked with other tables". Linking means that the
table is in a different ACCESS file, and you're gaining access to the data
through an ACCESS database file that links to that different ACCESS file.

Go to the database window for the file that you're using to try to do this
filtering. Next to the table name (the table that you're trying to filter),
is there a right-pointing black arrow? If yes, then the table is a linked
table -- meaning that your database file is linked to the table, and that
the table is not physically located within the database file that you have
open.
--

Ken Snell
MS ACCESS MVP



"Donna" wrote in message
...
I seem to be running out of luck since this is a new table that is not
linked
with other tables. The only other thing I can mention is that the data is
exported from another software program into this table. But the fields
are
all set up as text fields, or date/time field.

"Ken Snell [MVP]" wrote:

And, as Rick Brandt notes in a separate thread, the table must be a local
table. If it's a linked table, then you'll see just the "Is Null" / "Is
Not
Null" choices, no matter what type the field is.

--

Ken Snell
MS ACCESS MVP

"Ken Snell [MVP]" wrote in message
...
The "Is Null" / "Is Not Null" are the only choices for a memo field. To
get the actual values to show in the dropdown list, the field must be a
number or text (= 255 characters long) or date or other field type
(just
cannot be memo).
--

Ken Snell
MS ACCESS MVP

"Donna" wrote in message
...
If you click Filter by Form, and then click into any of the fields,
there
is
a drop down arrow allowing you to view the values as options with
which
to
filter the data.

However, the new table I created only shows IS NULL, IS NOT NULL as
the
two
options in the drop down list. The values within that field are not
showing.

"Ken Snell [MVP]" wrote:

Perhaps we are not understanding your terminology... what do you mean
by
"pull-down list" in a table?
--

Ken Snell
MS ACCESS MVP



"Donna" wrote in message
...
I know that I can enter the text directly so as for the other
posting
about
my problem, that didn't help.

As for this response, I am not trying to use it as a tool only in
that
there
is another table that I access that allows me to pull-down the
menus,
so
why
isn't this one allowing me to do that as well? Just trying to
duplicate
so
that 50 people don't scream at me why they can't do something
they've
been
doing for months and months now.

Any other help greatly appreciated. If a query is better than I
understand
that. BUT if I can understand how the pull-down lists get set up,
then I
can
explain why its better to use a query.



"Rick B" wrote:

Well, you should not be using the tables as an end-user tool. If
you
want
to filter data from a table, build a query. That is what they are
for.

Rick B


"Donna" wrote in message
...
I have a table within a database that I want to filter.
However,
when
I
choose Filter/Filter by Form and click the drop down menus in
the
fields I
want to use in the filter, the only options are IS NULL or IS
NOT
NULL.
EXCEPT for only one of the fields which gives me a list of the
options
that
match the values in that field.

How do I set up my table so that I can filter for data in ANY of
the
fields?

The table is not linked. I believe I figured out how to get the values
however.

When you said the fields needed to be text, date, etc. (OTHER than Memo) I
looked at the other options in the type of field I could apply. At the
bottom of the list was a Lookup Wizard option.

Upon going through the Lookup Wizard I realized I could create other tables
that could hold many of the values that could be options in each field for
filtering. Some of these tables are already created if not all of them, so
the previous table must have been created using the same Lookup Wizard.

When the Lookup Wizard is opted, there is no indication in the Design View
that is was used as part of the design.

Hope that helps anyone else attempting to do the same thing. And I hope
that truly is my answer to my problem. Just thought I'd share what I found.

"Ken Snell [MVP]" wrote:

Linking does not mean "linked with other tables". Linking means that the
table is in a different ACCESS file, and you're gaining access to the data
through an ACCESS database file that links to that different ACCESS file.

Go to the database window for the file that you're using to try to do this
filtering. Next to the table name (the table that you're trying to filter),
is there a right-pointing black arrow? If yes, then the table is a linked
table -- meaning that your database file is linked to the table, and that
the table is not physically located within the database file that you have
open.
--

Ken Snell
MS ACCESS MVP



"Donna" wrote in message
...
I seem to be running out of luck since this is a new table that is not
linked
with other tables. The only other thing I can mention is that the data is
exported from another software program into this table. But the fields
are
all set up as text fields, or date/time field.

"Ken Snell [MVP]" wrote:

And, as Rick Brandt notes in a separate thread, the table must be a local
table. If it's a linked table, then you'll see just the "Is Null" / "Is
Not
Null" choices, no matter what type the field is.

--

Ken Snell
MS ACCESS MVP

"Ken Snell [MVP]" wrote in message
...
The "Is Null" / "Is Not Null" are the only choices for a memo field. To
get the actual values to show in the dropdown list, the field must be a
number or text (= 255 characters long) or date or other field type
(just
cannot be memo).
--

Ken Snell
MS ACCESS MVP

"Donna" wrote in message
...
If you click Filter by Form, and then click into any of the fields,
there
is
a drop down arrow allowing you to view the values as options with
which
to
filter the data.

However, the new table I created only shows IS NULL, IS NOT NULL as
the
two
options in the drop down list. The values within that field are not
showing.

"Ken Snell [MVP]" wrote:

Perhaps we are not understanding your terminology... what do you mean
by
"pull-down list" in a table?
--

Ken Snell
MS ACCESS MVP



"Donna" wrote in message
...
I know that I can enter the text directly so as for the other
posting
about
my problem, that didn't help.

As for this response, I am not trying to use it as a tool only in
that
there
is another table that I access that allows me to pull-down the
menus,
so
why
isn't this one allowing me to do that as well? Just trying to
duplicate
so
that 50 people don't scream at me why they can't do something
they've
been
doing for months and months now.

Any other help greatly appreciated. If a query is better than I
understand
that. BUT if I can understand how the pull-down lists get set up,
then I
can
explain why its better to use a query.



"Rick B" wrote:

Well, you should not be using the tables as an end-user tool. If
you
want
to filter data from a table, build a query. That is what they are
for.

Rick B


"Donna" wrote in message
...
I have a table within a database that I want to filter.
However,
when
I
choose Filter/Filter by Form and click the drop down menus in
the
fields I
want to use in the filter, the only options are IS NULL or IS
NOT
NULL.
EXCEPT for only one of the fields which gives me a list of the
options
that
match the values in that field.

How do I set up my table so that I can filter for data in ANY of
the
fields?