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Having Clear Formatting reset text to Body Text
Is there an relatively easy method (for novice users) for having Body
Text the default style for a document? Specifically, I'm looking for: 1. Clear Formatting to reset the text's style to Body Text; and 2. the style following other paragraph styles (Headings, etc.) to default to Body Text instead of Normal. - Dennis |
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Having Clear Formatting reset text to Body Text
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Having Clear Formatting reset text to Body Text
Is there a method for changing the 'Style for following paragraph' for
many styles at once? Also, do you have any idea how to change 'Clear Formatting' to use a different style? Jezebel wrote: If you display the 'Modify Style' dialog for any style, you'll see there's a field for 'Style for following paragraph'. wrote in message ups.com... wrote: Is there an relatively easy method (for novice users) for having Body Text the default style for a document? Specifically, I'm looking for: 1. Clear Formatting to reset the text's style to Body Text; and 2. the style following other paragraph styles (Headings, etc.) to default to Body Text instead of Normal. Responding to myself... My original question is based on some assumptions that I have about using Word's styles. A better question is: what's a good method for using Body Text so that every paragraph does not need to be styled as Body Text. Currently I set a paragraph as Body Text, but when I apply Headings or Clear Formatting, the text goes back to Normal. I don't believe that other Word users in my office will be willing to or even remember to keep choosing Body Text for paragraphs. Thanks. - Dennis |
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Having Clear Formatting reset text to Body Text
Is there a method for changing the 'Style for following paragraph' for
many styles at once? Not that I know of. Also, do you have any idea how to change 'Clear Formatting' to use a different style? No. Click 'Clear Formatting' then click the style you want to apply. You surely don't need to do this often enough for it to be an issue. |
#6
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Having Clear Formatting reset text to Body Text
The way I do it is two-fold:
1. Format the default empty paragraph in a template as Body Text instead of Normal. 2. Set the "Style for following paragraph" of the built-in heading styles to be Body Text instead of Normal. Note that "Clear Formatting" is a somewhat deceptive phrase. What this style/command really does is apply Normal style. You'd be better off assigning a keyboard shortcut to Body Text (you could even assign it Ctrl+Shift+N, which by default applies Normal). When you really want to "clear formatting" (that is, reset text to the default paragraph or font formatting), you can use Ctrl+Q (ResetPara) and Ctrl+Spacebar (ResetChar). -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... wrote: Is there an relatively easy method (for novice users) for having Body Text the default style for a document? Specifically, I'm looking for: 1. Clear Formatting to reset the text's style to Body Text; and 2. the style following other paragraph styles (Headings, etc.) to default to Body Text instead of Normal. Responding to myself... My original question is based on some assumptions that I have about using Word's styles. A better question is: what's a good method for using Body Text so that every paragraph does not need to be styled as Body Text. Currently I set a paragraph as Body Text, but when I apply Headings or Clear Formatting, the text goes back to Normal. I don't believe that other Word users in my office will be willing to or even remember to keep choosing Body Text for paragraphs. Thanks. - Dennis |
#7
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Having Clear Formatting reset text to Body Text
Hi Dennis
wrote: Is there a method for changing the 'Style for following paragraph' for many styles at once? It probably can be done with VBA. But you'd have to specify exactly which styles you want set to be followed by "Bodytext" (because, for many styles, you want them to be followed by themselves. To get a good idea on how to setup styles, here's some food for thought: Creating a Template – The Basics (Part I, by Suzanne Barnhil) http://word.mvps.org/FAQs/Customizat...platePart1.htm Creating a Template (Part II, by John McGhie) http://word.mvps.org/FAQs/Customizat...platePart2.htm Also, do you have any idea how to change 'Clear Formatting' to use a different style? Hmm, why not just apply Bodytext directly? If you are talking about CTRL-SHIFT-N to apply Normal, you can define and use a shortcut of your own for Bodytext (can be set in the style dialog). HTH Robert -- /"\ ASCII Ribbon Campaign | MS \ / | MVP X Against HTML | for / \ in e-mail & news | Word |
#8
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Having Clear Formatting reset text to Body Text
1) No. Once you understand how Word does formatting, you will realise that
what you ask for is impossible. "Clear Formatting" does exactly what it says it does: it removes ALL formatting from a paragraph. However, a paragraph in Word is a very complex object, there are some properties it MUST have in order to be a valid paragraph, and one of them is a "Style". All formatting in Word is actually a "Style". All of the formatting of all parts of a Word document are held at the end of the document, as rows in a table or "spreadsheet" if you like. Each paragraph contains a binary number that indicates which row in the formatting table contains its formatting properties. Many paragraphs can point to the same row, or just part of a single paragraph may have a row all of its own. Normal style is the first row of that table. Row 0. So when you remove all formatting from a paragraph, you get "Style 0". The human name for "Style 0" is "Normal Style". Hope this helps On 10/9/06 10:05 AM, in article , " wrote: Is there an relatively easy method (for novice users) for having Body Text the default style for a document? Specifically, I'm looking for: 1. Clear Formatting to reset the text's style to Body Text; and 2. the style following other paragraph styles (Headings, etc.) to default to Body Text instead of Normal. - Dennis -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
#9
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Having Clear Formatting reset text to Body Text
In other words, novice users (found in many organizations) are likely
to end up with Normal style throughout their documents. And updating the Normal style is not a good practice, since many other styles are based on this style. So we're stuck training our users to remember to check for any occurances of Normal in their documents and to restyle them as whatever style they choose for their body text. Can't there be a better option? Maybe some "best practice" for a template and set of styles that eases the burden? - Dennis John McGhie [MVP - Word and Word Macintosh] wrote: 1) No. Once you understand how Word does formatting, you will realise that what you ask for is impossible. "Clear Formatting" does exactly what it says it does: it removes ALL formatting from a paragraph. However, a paragraph in Word is a very complex object, there are some properties it MUST have in order to be a valid paragraph, and one of them is a "Style". All formatting in Word is actually a "Style". All of the formatting of all parts of a Word document are held at the end of the document, as rows in a table or "spreadsheet" if you like. Each paragraph contains a binary number that indicates which row in the formatting table contains its formatting properties. Many paragraphs can point to the same row, or just part of a single paragraph may have a row all of its own. Normal style is the first row of that table. Row 0. So when you remove all formatting from a paragraph, you get "Style 0". The human name for "Style 0" is "Normal Style". Hope this helps On 10/9/06 10:05 AM, in article , " wrote: Is there an relatively easy method (for novice users) for having Body Text the default style for a document? Specifically, I'm looking for: 1. Clear Formatting to reset the text's style to Body Text; and 2. the style following other paragraph styles (Headings, etc.) to default to Body Text instead of Normal. - Dennis -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
#10
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Having Clear Formatting reset text to Body Text
Any organization worth its salt will have a set of templates designed for
specific purposes, with appropriate styles (and easy ways to apply those styles) to make it easy for users to create documents in the "house style." They should not be using Normal.dot as a basis for any documents except personal, throwaway stuff. For an idea of how to start with just one such template, see http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ups.com... In other words, novice users (found in many organizations) are likely to end up with Normal style throughout their documents. And updating the Normal style is not a good practice, since many other styles are based on this style. So we're stuck training our users to remember to check for any occurances of Normal in their documents and to restyle them as whatever style they choose for their body text. Can't there be a better option? Maybe some "best practice" for a template and set of styles that eases the burden? - Dennis John McGhie [MVP - Word and Word Macintosh] wrote: 1) No. Once you understand how Word does formatting, you will realise that what you ask for is impossible. "Clear Formatting" does exactly what it says it does: it removes ALL formatting from a paragraph. However, a paragraph in Word is a very complex object, there are some properties it MUST have in order to be a valid paragraph, and one of them is a "Style". All formatting in Word is actually a "Style". All of the formatting of all parts of a Word document are held at the end of the document, as rows in a table or "spreadsheet" if you like. Each paragraph contains a binary number that indicates which row in the formatting table contains its formatting properties. Many paragraphs can point to the same row, or just part of a single paragraph may have a row all of its own. Normal style is the first row of that table. Row 0. So when you remove all formatting from a paragraph, you get "Style 0". The human name for "Style 0" is "Normal Style". Hope this helps On 10/9/06 10:05 AM, in article , " wrote: Is there an relatively easy method (for novice users) for having Body Text the default style for a document? Specifically, I'm looking for: 1. Clear Formatting to reset the text's style to Body Text; and 2. the style following other paragraph styles (Headings, etc.) to default to Body Text instead of Normal. - Dennis -- Please reply to the newsgroup to maintain the thread. Please do not me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
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