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#1
July 7th, 2009, 10:43 PM
posted to microsoft.public.access.forms
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One form with many questions
I have a database that collects information for out local Search and Rescue
volunteers. I have the following table; volunteer information, city/community, courses, teams, roles, outcome, equipment used, search information. I would like to design a form with the seach information being the prime and on that formm but also indicate which pieces of equipment were used and which volunteers in which role participated. I would also like to design a form for the courses and be able to list the volunteers. I have tried subforms but I am not able to pick up the information from the table with the voluneer or equipment information on it. Anyone have any suggestions 
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#2
July 7th, 2009, 11:15 PM
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One form with many questions
On Tue, 7 Jul 2009 14:43:01 -0700, Cornelia
wrote: I have a database that collects information for out local Search and Rescue volunteers. I have the following table; volunteer information, city/community, courses, teams, roles, outcome, equipment used, search information. I would like to design a form with the seach information being the prime and on that formm but also indicate which pieces of equipment were used and which volunteers in which role participated. I would also like to design a form for the courses and be able to list the volunteers. I have tried subforms but I am not able to pick up the information from the table with the voluneer or equipment information on it. Anyone have any suggestions It all starts with the tables! Data is stored in tables; tables are fundamental; a form is just a tool to manage data in a table. You will probably need some more tables! Could you describe the nature and relationships of the tables that you do have? -- John W. Vinson [MVP]
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#3
July 7th, 2009, 11:41 PM
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One form with many questions
Volunteer information is where their personel information goes into
city/community is for the volunteer information team is for the volunteer information course is to record the courses offered and would like to link somehow to show which volunteers have taken search is to record every search equipment is for the search outcome is for the search team is for the search outcome is for the search volunteer is for the search role is for the volunteer at the search Also we are using the 2002 version of access if this helps "John W. Vinson" wrote: On Tue, 7 Jul 2009 14:43:01 -0700, Cornelia wrote: I have a database that collects information for out local Search and Rescue volunteers. I have the following table; volunteer information, city/community, courses, teams, roles, outcome, equipment used, search information. I would like to design a form with the seach information being the prime and on that formm but also indicate which pieces of equipment were used and which volunteers in which role participated. I would also like to design a form for the courses and be able to list the volunteers. I have tried subforms but I am not able to pick up the information from the table with the voluneer or equipment information on it. Anyone have any suggestions It all starts with the tables! Data is stored in tables; tables are fundamental; a form is just a tool to manage data in a table. You will probably need some more tables! Could you describe the nature and relationships of the tables that you do have? -- John W. Vinson [MVP]
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#4
July 8th, 2009, 01:02 AM
posted to microsoft.public.access.forms
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One form with many questions
On Tue, 7 Jul 2009 15:41:01 -0700, Cornelia
wrote: Volunteer information is where their personel information goes into city/community is for the volunteer information team is for the volunteer information course is to record the courses offered and would like to link somehow to show which volunteers have taken You need another table to manage the many to many relationship: Enrollment EnrollmentID autonumber primary key VolunteerID link to Volunteer Information's primary key, who took the course CourseID link to Courses primary key search is to record every search equipment is for the search Do you have a table of equipment? If so you need another many-to-many table with fields for SearchID and EquipmentID. outcome is for the search team is for the search What's the structure of the Team table? VolunteerID and SearchID and Role I'd suggest... outcome is for the search ummm... twice? Is that a memo field, a list of values, ...? volunteer is for the search role is for the volunteer at the search Also we are using the 2002 version of access if this helps Makes very little difference. At this level you could be using Access 2007 or Access 1.0. -- John W. Vinson [MVP]
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#5
July 8th, 2009, 04:51 PM
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One form with many questions
Good Morning John, thanks for all of this help. I created the enrollment
table as suggested. On the equipment suggestion, I am guessing that neither are the primary key, should this be an automatic number? Do you have a table of equipment? If so you need another many-to-many table with fields for SearchID and EquipmentID. On the Team Question, it is a list of Team Names and is a list for the volunteer information table. What's the structure of the Team table? VolunteerID and SearchID and Role I'd suggest... On the Outcome Question, this is a list of 3 different outcomes for the searches outcome is for the search ummm... twice? Is that a memo field, a list of values, ...? "John W. Vinson" wrote: On Tue, 7 Jul 2009 15:41:01 -0700, Cornelia wrote: Volunteer information is where their personel information goes into city/community is for the volunteer information team is for the volunteer information course is to record the courses offered and would like to link somehow to show which volunteers have taken You need another table to manage the many to many relationship: Enrollment EnrollmentID autonumber primary key VolunteerID link to Volunteer Information's primary key, who took the course CourseID link to Courses primary key search is to record every search equipment is for the search Do you have a table of equipment? If so you need another many-to-many table with fields for SearchID and EquipmentID. outcome is for the search team is for the search What's the structure of the Team table? VolunteerID and SearchID and Role I'd suggest... outcome is for the search ummm... twice? Is that a memo field, a list of values, ...? volunteer is for the search role is for the volunteer at the search Also we are using the 2002 version of access if this helps Makes very little difference. At this level you could be using Access 2007 or Access 1.0. -- John W. Vinson [MVP]
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