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#1
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Sorting address book in Outlook 2002
I am trying to sort the address book in version 2002
(10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! |
#2
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Sorting address book in Outlook 2002
Go to Tools E-mail accounts View or change existing directories or
address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! |
#3
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Sorting address book in Outlook 2002
Thanks for the quick response. I hope I am responding to
you in the correct format. That didn't help. All that does is adjust my "Contacts" I need to be able to sort my address book. Outlook Express allows you to do that. I hate to have to go back to that. -----Original Message----- Go to Tools E-mail accounts View or change existing directories or address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! . |
#4
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Sorting address book in Outlook 2002
Not true.
What I posted sorts your Outlook address book view, NOT your Contacts Folder. Did you restart the Outlook Address Book Service after you made the changes? Are you describing the view you want to sort correctly? -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... Thanks for the quick response. I hope I am responding to you in the correct format. That didn't help. All that does is adjust my "Contacts" I need to be able to sort my address book. Outlook Express allows you to do that. I hate to have to go back to that. -----Original Message----- Go to Tools E-mail accounts View or change existing directories or address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! . |
#5
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Sorting address book in Outlook 2002
I wish it were not true.
If I go to tools, Email accounts, View or change existing directories or address books, and then choose "Change" the only option showing, Outlook address book the only options available in the next box is "Show names by" - First Last or File As (Smith, John) or "Remove this address book. Neither of these options solve my problem. My issue again is, when I am creating a distribution list, or even creating an email, and in basic email creation, when you click on the "TO" bar to bring up your address book, the contacts located in the address book are sorted by "Name" only. If you look at Outlook Express, the address book is sortable by clicking on the headers to sort. Is there a way to reconfigure Outlook address book so that it will have that function. Older versions used to be able to do that. Major flaw in design if not. -----Original Message----- Not true. What I posted sorts your Outlook address book view, NOT your Contacts Folder. Did you restart the Outlook Address Book Service after you made the changes? Are you describing the view you want to sort correctly? -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... Thanks for the quick response. I hope I am responding to you in the correct format. That didn't help. All that does is adjust my "Contacts" I need to be able to sort my address book. Outlook Express allows you to do that. I hate to have to go back to that. -----Original Message----- Go to Tools E-mail accounts View or change existing directories or address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! . . |
#6
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Sorting address book in Outlook 2002
That "Name" will either be First/ Last or your File As... field, depending
on which option you have chosen. You just need to configure your File As... fields to be Last/ First to sort the Outlook Address Book by Last/First. The vast majority of users already have their File As... fields configured as Last/ First since that is the default. -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I wish it were not true. If I go to tools, Email accounts, View or change existing directories or address books, and then choose "Change" the only option showing, Outlook address book the only options available in the next box is "Show names by" - First Last or File As (Smith, John) or "Remove this address book. Neither of these options solve my problem. My issue again is, when I am creating a distribution list, or even creating an email, and in basic email creation, when you click on the "TO" bar to bring up your address book, the contacts located in the address book are sorted by "Name" only. If you look at Outlook Express, the address book is sortable by clicking on the headers to sort. Is there a way to reconfigure Outlook address book so that it will have that function. Older versions used to be able to do that. Major flaw in design if not. -----Original Message----- Not true. What I posted sorts your Outlook address book view, NOT your Contacts Folder. Did you restart the Outlook Address Book Service after you made the changes? Are you describing the view you want to sort correctly? -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... Thanks for the quick response. I hope I am responding to you in the correct format. That didn't help. All that does is adjust my "Contacts" I need to be able to sort my address book. Outlook Express allows you to do that. I hate to have to go back to that. -----Original Message----- Go to Tools E-mail accounts View or change existing directories or address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! . . |
#7
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Sorting address book in Outlook 2002
I have all that configured. I don't think you are
following my question. In outlook express, you have the options of sorting the address book by any of the field headings at the top of the address book. For instance, as I open O.E.'s address book, the field headings are "Name" then "Email Address" then "Business Phone" then last is "Home Phone". If I click on any of the grey header bars, the list will sort by that field. (like in Excel for example) I take it this is not going to happen in Outlook. I hope that they see this as a need and improve on this in the future. It's a function I used often. Thanks for your help Russ. Sorry to make you nuts with this. -----Original Message----- That "Name" will either be First/ Last or your File As... field, depending on which option you have chosen. You just need to configure your File As... fields to be Last/ First to sort the Outlook Address Book by Last/First. The vast majority of users already have their File As... fields configured as Last/ First since that is the default. -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I wish it were not true. If I go to tools, Email accounts, View or change existing directories or address books, and then choose "Change" the only option showing, Outlook address book the only options available in the next box is "Show names by" - First Last or File As (Smith, John) or "Remove this address book. Neither of these options solve my problem. My issue again is, when I am creating a distribution list, or even creating an email, and in basic email creation, when you click on the "TO" bar to bring up your address book, the contacts located in the address book are sorted by "Name" only. If you look at Outlook Express, the address book is sortable by clicking on the headers to sort. Is there a way to reconfigure Outlook address book so that it will have that function. Older versions used to be able to do that. Major flaw in design if not. -----Original Message----- Not true. What I posted sorts your Outlook address book view, NOT your Contacts Folder. Did you restart the Outlook Address Book Service after you made the changes? Are you describing the view you want to sort correctly? -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... Thanks for the quick response. I hope I am responding to you in the correct format. That didn't help. All that does is adjust my "Contacts" I need to be able to sort my address book. Outlook Express allows you to do that. I hate to have to go back to that. -----Original Message----- Go to Tools E-mail accounts View or change existing directories or address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! . . . |
#9
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Sorting address book in Outlook 2002
One other thing to keep in mind he One reason the Outlook Address Book
may have so few features is that Outlook has focused it development on alternative interfaces for Contact management. People seemed mired in the need to use an "Address Book," but there are far better interfaces to use: Contacts Folders with various customized views, filters, and sorts; Categories; Separate Contacts subfolders to name a few. You might want to consider weaning yourself from the Address Book view and exploring your other options. -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I have all that configured. I don't think you are following my question. In outlook express, you have the options of sorting the address book by any of the field headings at the top of the address book. For instance, as I open O.E.'s address book, the field headings are "Name" then "Email Address" then "Business Phone" then last is "Home Phone". If I click on any of the grey header bars, the list will sort by that field. (like in Excel for example) I take it this is not going to happen in Outlook. I hope that they see this as a need and improve on this in the future. It's a function I used often. Thanks for your help Russ. Sorry to make you nuts with this. -----Original Message----- That "Name" will either be First/ Last or your File As... field, depending on which option you have chosen. You just need to configure your File As... fields to be Last/ First to sort the Outlook Address Book by Last/First. The vast majority of users already have their File As... fields configured as Last/ First since that is the default. -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I wish it were not true. If I go to tools, Email accounts, View or change existing directories or address books, and then choose "Change" the only option showing, Outlook address book the only options available in the next box is "Show names by" - First Last or File As (Smith, John) or "Remove this address book. Neither of these options solve my problem. My issue again is, when I am creating a distribution list, or even creating an email, and in basic email creation, when you click on the "TO" bar to bring up your address book, the contacts located in the address book are sorted by "Name" only. If you look at Outlook Express, the address book is sortable by clicking on the headers to sort. Is there a way to reconfigure Outlook address book so that it will have that function. Older versions used to be able to do that. Major flaw in design if not. -----Original Message----- Not true. What I posted sorts your Outlook address book view, NOT your Contacts Folder. Did you restart the Outlook Address Book Service after you made the changes? Are you describing the view you want to sort correctly? -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... Thanks for the quick response. I hope I am responding to you in the correct format. That didn't help. All that does is adjust my "Contacts" I need to be able to sort my address book. Outlook Express allows you to do that. I hate to have to go back to that. -----Original Message----- Go to Tools E-mail accounts View or change existing directories or address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! . . . |
#10
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Sorting address book in Outlook 2002
Thanks for everything Russ. I will be voicing my opinion
and needs. I sit here today, going through returned emails from a flyer I sent out to business contacts, old and new. Maybe 70 recipients. Many have come back as undeliverable due to the recipient changing jobs. As you know, when you recieve a "SYstem Administrator" message, they so not list the recipient info other than their email address. SO I have to keep the emails open while I scan for the email address in the address book so I can remove the address. Without being able to sort by email address, it makes it very difficult. -----Original Message----- I was following your question on how to sort the Outlook Address Book by Last Name. Re-sorting the Outlook Address Book "on the fly" by clicking on the column header has never been a feature of the Outlook Address Book, only the Windows Address Book. The Outlook Address Book has been in need of improvement (and has received none) since Outlook was first released. Please add your voice to ours. You can send Outlook feature requests to with "Outlook" in the subject and to Now, you want the bad news? Even if you can get the Outlook Address Book to sort the way you want, odds are, DL's won't follow suit. -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I have all that configured. I don't think you are following my question. In outlook express, you have the options of sorting the address book by any of the field headings at the top of the address book. For instance, as I open O.E.'s address book, the field headings are "Name" then "Email Address" then "Business Phone" then last is "Home Phone". If I click on any of the grey header bars, the list will sort by that field. (like in Excel for example) I take it this is not going to happen in Outlook. I hope that they see this as a need and improve on this in the future. It's a function I used often. Thanks for your help Russ. Sorry to make you nuts with this. -----Original Message----- That "Name" will either be First/ Last or your File As... field, depending on which option you have chosen. You just need to configure your File As... fields to be Last/ First to sort the Outlook Address Book by Last/First. The vast majority of users already have their File As... fields configured as Last/ First since that is the default. -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I wish it were not true. If I go to tools, Email accounts, View or change existing directories or address books, and then choose "Change" the only option showing, Outlook address book the only options available in the next box is "Show names by" - First Last or File As (Smith, John) or "Remove this address book. Neither of these options solve my problem. My issue again is, when I am creating a distribution list, or even creating an email, and in basic email creation, when you click on the "TO" bar to bring up your address book, the contacts located in the address book are sorted by "Name" only. If you look at Outlook Express, the address book is sortable by clicking on the headers to sort. Is there a way to reconfigure Outlook address book so that it will have that function. Older versions used to be able to do that. Major flaw in design if not. -----Original Message----- Not true. What I posted sorts your Outlook address book view, NOT your Contacts Folder. Did you restart the Outlook Address Book Service after you made the changes? Are you describing the view you want to sort correctly? -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... Thanks for the quick response. I hope I am responding to you in the correct format. That didn't help. All that does is adjust my "Contacts" I need to be able to sort my address book. Outlook Express allows you to do that. I hate to have to go back to that. -----Original Message----- Go to Tools E-mail accounts View or change existing directories or address books Outlook Address Book Change. Set your sort order there -- Russ Valentine [MVP-Outlook] "Scott" wrote in message ... I am trying to sort the address book in version 2002 (10.4219.4219) SP-2. In my older Outlook versions, I could click on a heading and be able to sort the address book by any of the headings (email address or name etc) I am trying to compare lists of email address's sorted alphabetically to create a distribution list and unfortunately, my address book comes up sorted alphabetically by name. Help me Russ! . . . . |
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