Skip Numbering

Well, you can certainly suppress a number or bullet by placing the insertion
point at the beginning of the paragraph and pressing Delete once. But it
would be better to use the List Continue styles, as Suzanne suggested.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In 2003 it worked perfectly. I loaded the corresponding icon in a floating
toolbar together with List Number and List Bullet icons and used it quite
a
lot.


--
Paul Gauci


"Stefan Blom" wrote:

Indeed, it seems to be a redundant feature... But I'm curious to learn if
you ever got it to work, when testing it?

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
The way it's evidently supposed to work is to create a numbered item
without a number. I find this anomalous and confusing. Given that Word
has
provided the List Continue set of styles to coordinate with the List,
List
Number, and List Bullet styles, I feel it is preferable to use these
(or
Body Text, as required) instead of just removing the number from a
"numbered" style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Stefan Blom" wrote in message
...
If you want to skip numbering, the easiest way is to apply a style
which
is not numbered. For example, you can press Ctrl+Shift+N to apply the
Normal style.

FWIW, I don't know how the Skip Numbering command is supposed to work;
as
you've noticed, it doesn't seem to work at all.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In my Word 2007 the Skip Numbering command (I have included the
corresponding
green button in the QAT) does not work. Is this a problem with Word
2007?


--
Paul Gauci

Like Paul, I had Skip Renumbering on a custom toolbar and used it all the
time. I helped numerous people in my office do the same thing and they all
loved it.

I must be missing something about the easy way to number a list, stop
numbering for a paragraph or two--but retain the formatting and indent, and
then restart numbering, because it seems to require several steps, vs. just
typing everything as part of the numbered list and then selecting the
paragraphs I want to change and clicking Skip Numbering.

Could you please give the most efficient steps for creating a numbered list,
stopping for a paragraph or two while retaining the indent and formatting,
and then continuing numbering?

Thanks.

"Stefan Blom" wrote:

Well, you can certainly suppress a number or bullet by placing the insertion
point at the beginning of the paragraph and pressing Delete once. But it
would be better to use the List Continue styles, as Suzanne suggested.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In 2003 it worked perfectly. I loaded the corresponding icon in a floating
toolbar together with List Number and List Bullet icons and used it quite
a
lot.


--
Paul Gauci


"Stefan Blom" wrote:

Indeed, it seems to be a redundant feature... But I'm curious to learn if
you ever got it to work, when testing it?

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
The way it's evidently supposed to work is to create a numbered item
without a number. I find this anomalous and confusing. Given that Word
has
provided the List Continue set of styles to coordinate with the List,
List
Number, and List Bullet styles, I feel it is preferable to use these
(or
Body Text, as required) instead of just removing the number from a
"numbered" style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Stefan Blom" wrote in message
...
If you want to skip numbering, the easiest way is to apply a style
which
is not numbered. For example, you can press Ctrl+Shift+N to apply the
Normal style.

FWIW, I don't know how the Skip Numbering command is supposed to work;
as
you've noticed, it doesn't seem to work at all.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In my Word 2007 the Skip Numbering command (I have included the
corresponding
green button in the QAT) does not work. Is this a problem with Word
2007?


--
Paul Gauci

I have used a simple way to skip renumbering, type a paragraph or two and
restart renumbering continuing with numbers and indent where it was
discontinued.

Type a numbered list. Then press Enter twice to exit the renumbering mode.
Type a paragraph or more without numbering. Press Enter. Click the Numbering
button in the toolbar. Numbering will start again but, by default, will begin
with Number 1. However, hover your pointer over the icon that pops up to the
left of the number and click the down arrow. Then click "Restart Numbering"
and the number sequence will begin where it left off along with the proper
indenting.

"Sherlock" wrote:

Like Paul, I had Skip Renumbering on a custom toolbar and used it all the
time. I helped numerous people in my office do the same thing and they all
loved it.

I must be missing something about the easy way to number a list, stop
numbering for a paragraph or two--but retain the formatting and indent, and
then restart numbering, because it seems to require several steps, vs. just
typing everything as part of the numbered list and then selecting the
paragraphs I want to change and clicking Skip Numbering.

Could you please give the most efficient steps for creating a numbered list,
stopping for a paragraph or two while retaining the indent and formatting,
and then continuing numbering?

Thanks.

"Stefan Blom" wrote:

Well, you can certainly suppress a number or bullet by placing the insertion
point at the beginning of the paragraph and pressing Delete once. But it
would be better to use the List Continue styles, as Suzanne suggested.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In 2003 it worked perfectly. I loaded the corresponding icon in a floating
toolbar together with List Number and List Bullet icons and used it quite
a
lot.


--
Paul Gauci


"Stefan Blom" wrote:

Indeed, it seems to be a redundant feature... But I'm curious to learn if
you ever got it to work, when testing it?

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
The way it's evidently supposed to work is to create a numbered item
without a number. I find this anomalous and confusing. Given that Word
has
provided the List Continue set of styles to coordinate with the List,
List
Number, and List Bullet styles, I feel it is preferable to use these
(or
Body Text, as required) instead of just removing the number from a
"numbered" style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Stefan Blom" wrote in message
...
If you want to skip numbering, the easiest way is to apply a style
which
is not numbered. For example, you can press Ctrl+Shift+N to apply the
Normal style.

FWIW, I don't know how the Skip Numbering command is supposed to work;
as
you've noticed, it doesn't seem to work at all.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In my Word 2007 the Skip Numbering command (I have included the
corresponding
green button in the QAT) does not work. Is this a problem with Word
2007?


--
Paul Gauci

Thank you, Jetstream, but the unnumbered items do not retain the formatting
of the numbered items using this method.

If my numbered items are indented from the margin .25 inch with a hanging
indent of .5 inch for the text and trailing space of 4 pts, then the
unnumbered items in the middle of the list should be indented .5 inch with no
hanging indent and have trailing space of 4 pts.

This happened automatically with Skip Numbering, and it didn't matter if I
applied Skip Numbering before or after I formatted my paragraphs as a list.

"Jetstream" wrote:

I have used a simple way to skip renumbering, type a paragraph or two and
restart renumbering continuing with numbers and indent where it was
discontinued.

Type a numbered list. Then press Enter twice to exit the renumbering mode.
Type a paragraph or more without numbering. Press Enter. Click the Numbering
button in the toolbar. Numbering will start again but, by default, will begin
with Number 1. However, hover your pointer over the icon that pops up to the
left of the number and click the down arrow. Then click "Restart Numbering"
and the number sequence will begin where it left off along with the proper
indenting.

"Sherlock" wrote:

Like Paul, I had Skip Renumbering on a custom toolbar and used it all the
time. I helped numerous people in my office do the same thing and they all
loved it.

I must be missing something about the easy way to number a list, stop
numbering for a paragraph or two--but retain the formatting and indent, and
then restart numbering, because it seems to require several steps, vs. just
typing everything as part of the numbered list and then selecting the
paragraphs I want to change and clicking Skip Numbering.

Could you please give the most efficient steps for creating a numbered list,
stopping for a paragraph or two while retaining the indent and formatting,
and then continuing numbering?

Thanks.

"Stefan Blom" wrote:

Well, you can certainly suppress a number or bullet by placing the insertion
point at the beginning of the paragraph and pressing Delete once. But it
would be better to use the List Continue styles, as Suzanne suggested.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In 2003 it worked perfectly. I loaded the corresponding icon in a floating
toolbar together with List Number and List Bullet icons and used it quite
a
lot.


--
Paul Gauci


"Stefan Blom" wrote:

Indeed, it seems to be a redundant feature... But I'm curious to learn if
you ever got it to work, when testing it?

--
Stefan Blom
Microsoft Word MVP


"Suzanne S. Barnhill" wrote in message
...
The way it's evidently supposed to work is to create a numbered item
without a number. I find this anomalous and confusing. Given that Word
has
provided the List Continue set of styles to coordinate with the List,
List
Number, and List Bullet styles, I feel it is preferable to use these
(or
Body Text, as required) instead of just removing the number from a
"numbered" style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"Stefan Blom" wrote in message
...
If you want to skip numbering, the easiest way is to apply a style
which
is not numbered. For example, you can press Ctrl+Shift+N to apply the
Normal style.

FWIW, I don't know how the Skip Numbering command is supposed to work;
as
you've noticed, it doesn't seem to work at all.

--
Stefan Blom
Microsoft Word MVP


"Paul Gauci" wrote in message
...
In my Word 2007 the Skip Numbering command (I have included the
corresponding
green button in the QAT) does not work. Is this a problem with Word
2007?


--
Paul Gauci

An easy workaround to add a non-numbered paragraph between items would
be to press Shift+Enter before that paragraph. For example, Type #1
text and press Shift + Enter to type the next paragraph (twice if you
want to add a space between text and new paragraph). Press Enter
twice after your non-numbered paragraph and numbering will restart at
2.

Cheryl

On Jan 19, 8:04*am, Sherlock
wrote:
Thank you, Jetstream, but the unnumbered items do not retain the formatting
of the numbered items using this method.

If my numbered items are indented from the margin .25 inch with a hanging
indent of .5 inch for the text and trailing space of 4 pts, then the
unnumbered items in the middle of the list should be indented .5 inch with no
hanging indent and have trailing space of 4 pts.

This happened automatically with Skip Numbering, and it didn't matter if I
applied Skip Numbering before or after I formatted my paragraphs as a list.

Thank you, Cheryl. Yes, I've used that approach at times. I was just hoping
to find something that replicates the ability of Skip Numbering to retain the
numbered format on a free-standing paragraph with the ease of Skip Numbering.

Sadly, it looks like that functionality has been removed.

Thanks anyway.

"Cheryl Flanders" wrote:

An easy workaround to add a non-numbered paragraph between items would
be to press Shift+Enter before that paragraph. For example, Type #1
text and press Shift + Enter to type the next paragraph (twice if you
want to add a space between text and new paragraph). Press Enter
twice after your non-numbered paragraph and numbering will restart at
2.

Cheryl

On Jan 19, 8:04 am, Sherlock
wrote:
Thank you, Jetstream, but the unnumbered items do not retain the formatting
of the numbered items using this method.

If my numbered items are indented from the margin .25 inch with a hanging
indent of .5 inch for the text and trailing space of 4 pts, then the
unnumbered items in the middle of the list should be indented .5 inch with no
hanging indent and have trailing space of 4 pts.

This happened automatically with Skip Numbering, and it didn't matter if I
applied Skip Numbering before or after I formatted my paragraphs as a list.

If you apply numbered styles to your numbered paragraphs, then you can apply
the corresponding "continue" styles for unnumbered ones. There is a series
of List Continue styles that, by default, have the same indents as the
default List, List Number, and List Bullet styles.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Sherlock" wrote in message
...
Thank you, Cheryl. Yes, I've used that approach at times. I was just
hoping
to find something that replicates the ability of Skip Numbering to retain
the
numbered format on a free-standing paragraph with the ease of Skip
Numbering.

Sadly, it looks like that functionality has been removed.

Thanks anyway.

"Cheryl Flanders" wrote:

An easy workaround to add a non-numbered paragraph between items would
be to press Shift+Enter before that paragraph. For example, Type #1
text and press Shift + Enter to type the next paragraph (twice if you
want to add a space between text and new paragraph). Press Enter
twice after your non-numbered paragraph and numbering will restart at
2.

Cheryl

On Jan 19, 8:04 am, Sherlock
wrote:
Thank you, Jetstream, but the unnumbered items do not retain the
formatting
of the numbered items using this method.

If my numbered items are indented from the margin .25 inch with a
hanging
indent of .5 inch for the text and trailing space of 4 pts, then the
unnumbered items in the middle of the list should be indented .5 inch
with no
hanging indent and have trailing space of 4 pts.

This happened automatically with Skip Numbering, and it didn't matter
if I
applied Skip Numbering before or after I formatted my paragraphs as a
list.

Thank you, Suzanne.

I still have access to Word 2003, so I tried working with bullets and
numbering in both 2003 and 2007. Applying the List Continue styles only works
if you are using one of those styles, which makes sense, as you are applying
a specific style. That approach requires that there be a Continue style for
every List style. They do not appear to exist by default--Outline numbering
styles, for example--and in any case, developers would have to create them
for new bullet and number styles.

If you place your insertion point immediately to the left of the first
letter of text in a list item, after the bullet or number and its associated
tab, and press the Backspace key, the bullet or number is removed and the
formatting is retained. This is more cumbersome than clicking a Skip
Numbering button from anywhere in the item, but does result in the same
outcome as 2003's Skip Numbering.

I suppose one solution might be to write a macro that goes to the beginning
of the paragraph, backspaces, and then returns to the point of origin. That
could be used on any style, much as Skip Numbering could.

Thank you for your suggestion.

"Suzanne S. Barnhill" wrote:

If you apply numbered styles to your numbered paragraphs, then you can apply
the corresponding "continue" styles for unnumbered ones. There is a series
of List Continue styles that, by default, have the same indents as the
default List, List Number, and List Bullet styles.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Sherlock" wrote in message
...
Thank you, Cheryl. Yes, I've used that approach at times. I was just
hoping
to find something that replicates the ability of Skip Numbering to retain
the
numbered format on a free-standing paragraph with the ease of Skip
Numbering.

Sadly, it looks like that functionality has been removed.

Thanks anyway.

"Cheryl Flanders" wrote:

An easy workaround to add a non-numbered paragraph between items would
be to press Shift+Enter before that paragraph. For example, Type #1
text and press Shift + Enter to type the next paragraph (twice if you
want to add a space between text and new paragraph). Press Enter
twice after your non-numbered paragraph and numbering will restart at
2.

Cheryl

On Jan 19, 8:04 am, Sherlock
wrote:
Thank you, Jetstream, but the unnumbered items do not retain the
formatting
of the numbered items using this method.

If my numbered items are indented from the margin .25 inch with a
hanging
indent of .5 inch for the text and trailing space of 4 pts, then the
unnumbered items in the middle of the list should be indented .5 inch
with no
hanging indent and have trailing space of 4 pts.

This happened automatically with Skip Numbering, and it didn't matter
if I
applied Skip Numbering before or after I formatted my paragraphs as a
list.

Any solution that does not rely on styles is ultimately going to be more
trouble to use.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Sherlock" wrote in message
...
Thank you, Suzanne.

I still have access to Word 2003, so I tried working with bullets and
numbering in both 2003 and 2007. Applying the List Continue styles only
works
if you are using one of those styles, which makes sense, as you are
applying
a specific style. That approach requires that there be a Continue style
for
every List style. They do not appear to exist by default--Outline
numbering
styles, for example--and in any case, developers would have to create them
for new bullet and number styles.

If you place your insertion point immediately to the left of the first
letter of text in a list item, after the bullet or number and its
associated
tab, and press the Backspace key, the bullet or number is removed and the
formatting is retained. This is more cumbersome than clicking a Skip
Numbering button from anywhere in the item, but does result in the same
outcome as 2003's Skip Numbering.

I suppose one solution might be to write a macro that goes to the
beginning
of the paragraph, backspaces, and then returns to the point of origin.
That
could be used on any style, much as Skip Numbering could.

Thank you for your suggestion.

"Suzanne S. Barnhill" wrote:

If you apply numbered styles to your numbered paragraphs, then you can
apply
the corresponding "continue" styles for unnumbered ones. There is a
series
of List Continue styles that, by default, have the same indents as the
default List, List Number, and List Bullet styles.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Sherlock" wrote in message
...
Thank you, Cheryl. Yes, I've used that approach at times. I was just
hoping
to find something that replicates the ability of Skip Numbering to
retain
the
numbered format on a free-standing paragraph with the ease of Skip
Numbering.

Sadly, it looks like that functionality has been removed.

Thanks anyway.

"Cheryl Flanders" wrote:

An easy workaround to add a non-numbered paragraph between items would
be to press Shift+Enter before that paragraph. For example, Type #1
text and press Shift + Enter to type the next paragraph (twice if you
want to add a space between text and new paragraph). Press Enter
twice after your non-numbered paragraph and numbering will restart at
2.

Cheryl

On Jan 19, 8:04 am, Sherlock
wrote:
Thank you, Jetstream, but the unnumbered items do not retain the
formatting
of the numbered items using this method.

If my numbered items are indented from the margin .25 inch with a
hanging
indent of .5 inch for the text and trailing space of 4 pts, then the
unnumbered items in the middle of the list should be indented .5
inch
with no
hanging indent and have trailing space of 4 pts.

This happened automatically with Skip Numbering, and it didn't
matter
if I
applied Skip Numbering before or after I formatted my paragraphs as
a
list.

A valid point, Suzanne. Skip Numbering doesn't change the name of the applied
style other than removing the bullet or number, but I haven't tested to see
if the item with Skip Numbering applied is updated if the style is edited.

I didn't use styles for the first several years I worked with word
processing software and somehow seemed to manage. But in a business
environment, where consistency is important, I can no longer imagine life
without them. I had to put the Style box in my Quick Access Toolbar, because
I can no longer function unless I can glance and see what style something is!

Thank you for your replies.

"Suzanne S. Barnhill" wrote:

Any solution that does not rely on styles is ultimately going to be more
trouble to use.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Sherlock" wrote in message
...
Thank you, Suzanne.

I still have access to Word 2003, so I tried working with bullets and
numbering in both 2003 and 2007. Applying the List Continue styles only
works
if you are using one of those styles, which makes sense, as you are
applying
a specific style. That approach requires that there be a Continue style
for
every List style. They do not appear to exist by default--Outline
numbering
styles, for example--and in any case, developers would have to create them
for new bullet and number styles.

If you place your insertion point immediately to the left of the first
letter of text in a list item, after the bullet or number and its
associated
tab, and press the Backspace key, the bullet or number is removed and the
formatting is retained. This is more cumbersome than clicking a Skip
Numbering button from anywhere in the item, but does result in the same
outcome as 2003's Skip Numbering.

I suppose one solution might be to write a macro that goes to the
beginning
of the paragraph, backspaces, and then returns to the point of origin.
That
could be used on any style, much as Skip Numbering could.

Thank you for your suggestion.

"Suzanne S. Barnhill" wrote:

If you apply numbered styles to your numbered paragraphs, then you can
apply
the corresponding "continue" styles for unnumbered ones. There is a
series
of List Continue styles that, by default, have the same indents as the
default List, List Number, and List Bullet styles.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

"Sherlock" wrote in message
...
Thank you, Cheryl. Yes, I've used that approach at times. I was just
hoping
to find something that replicates the ability of Skip Numbering to
retain
the
numbered format on a free-standing paragraph with the ease of Skip
Numbering.

Sadly, it looks like that functionality has been removed.

Thanks anyway.

"Cheryl Flanders" wrote:

An easy workaround to add a non-numbered paragraph between items would
be to press Shift+Enter before that paragraph. For example, Type #1
text and press Shift + Enter to type the next paragraph (twice if you
want to add a space between text and new paragraph). Press Enter
twice after your non-numbered paragraph and numbering will restart at
2.

Cheryl

On Jan 19, 8:04 am, Sherlock
wrote:
Thank you, Jetstream, but the unnumbered items do not retain the
formatting
of the numbered items using this method.

If my numbered items are indented from the margin .25 inch with a
hanging
indent of .5 inch for the text and trailing space of 4 pts, then the
unnumbered items in the middle of the list should be indented .5
inch
with no
hanging indent and have trailing space of 4 pts.

This happened automatically with Skip Numbering, and it didn't
matter
if I
applied Skip Numbering before or after I formatted my paragraphs as
a
list.