Autocorrect and corrupted fonts in W2003

Yes, AutoText entries can be stored in specific templates. They cannot be
stored in documents. If an AutoText entry were saved in both a specific
template and in Normal.dot, the likelihood is that you would see it listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in individual .DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted) or .acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a corrupted
autocorrect entry in the letterhead.dot file, how should she remove it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect' strings are
stored
twice, once in normal.dot and once (slightly corrupted) in a
particular
letterhead.dot. So the corrupted string only gets chosen in
particular
templates. The experiment should verify that. She's back at work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is affected.
Asking
your wife to test if it happens with all or just a specific template
is
a
good place to start. If something turns out to be wrong with a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

OK, then perhaps I can explain further (bit tricky without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the words (e.g
'payable' or
'to') changes font (so changes from Arial to Times New Roman, for
example)
so
the tearoff looks like this (where the CAPITALised word represents
the
change
in font):


Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the various
companies,
so
perhaps that's the cause of the problem. When she's next at work
(later
in
the week), and she has the problem, I've asked her to try opening
up
a
document based on different templates to see if it's a problem for
all, or
just some of them.

So, unless you happen to know what's causing it, let's wait until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in my
previous
reply.

What happens when you insert an AutoText or a formatted
AutoCorrect
entry
(or when you paste text between documents) depends on styles as
well
as
on
direct formatting of text.

By default, when inserting an AutoText entry formatted in, say,
Normal
style, the formatting of Normal in the target document will be
used.
This
explains why the font or other character formatting might change.

On the other hand, if the AutoText includes direct formatting
(such
as a
font applied on top of the paragraph style), that formatting
should
be
preserved when inserting the AutoText.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

Thanks Stefan.

Unfortunately, the the various companies all have "particular"
fonts
for
their company name (and the bosses like to have a
'signature-like'
font
for
their names). Do I take it from your reply that this is a
known
bug
with
formatted text?

K

"Stefan Blom" wrote:

"KennyT" wrote:

Hi,

My wife makes extensive use of autocorrect (or is it
autotext,
the
two
tables seem interconnected?) where she works as a secretary
for
multiple
companies (so, for example, she has one for each company
which,
by
just
typing a couple of characters, she can just put in their
address as
a
"footer" depending on who she's replying on behalf of).


The difference between AutoCorrect and AutoText is explained
he
http://word.mvps.org/faqs/customization/AutoText.htm.

Everything works fine most of the time but then the text
starts
to
get
"corrupted", mostly by unwanted changes in font midway
though
the
inserted
text. So she corrects and swipes the text, goes into the
autocorrect
table
and replaces the corrupted text and things are fine until,
inevitably,
they
start to get screwed up again.

Anyone else had this? Better yet, anyone know why it
happens?
Best
of
all,
anyone know how to stop it?


Your wife may want to create the AutoText entries without
direct
character
formatting (select the text and press Ctrl+SpaceBar); that
way,
the
font
shouldn't change unexpectedly when inserting entries.

--
Stefan Blom
Microsoft Word MVP







TIA

K

OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in Normal.dot.

When working in an ordinary document, the auto-insertion works perfectly.
When working in a 'letterhead' document, the auto-insertion gets corrupted.

From the tests I've been able to run, only insertions that have a font
change (e.g. size) inside them get corrupted, but the corruption occurs at
different places from the font change.

I believe that having a single font throughout in the inserted text works in
both templates (but that may not be true in all circumstances, just in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets of styles.

If I can rig up a simple test with two templates, can I email them to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They cannot be
stored in documents. If an AutoText entry were saved in both a specific
template and in Normal.dot, the likelihood is that you would see it listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in individual .DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted) or .acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a corrupted
autocorrect entry in the letterhead.dot file, how should she remove it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect' strings are
stored
twice, once in normal.dot and once (slightly corrupted) in a
particular
letterhead.dot. So the corrupted string only gets chosen in
particular
templates. The experiment should verify that. She's back at work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is affected.
Asking
your wife to test if it happens with all or just a specific template
is
a
good place to start. If something turns out to be wrong with a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

OK, then perhaps I can explain further (bit tricky without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the words (e.g
'payable' or
'to') changes font (so changes from Arial to Times New Roman, for
example)
so
the tearoff looks like this (where the CAPITALised word represents
the
change
in font):


Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the various
companies,
so
perhaps that's the cause of the problem. When she's next at work
(later
in
the week), and she has the problem, I've asked her to try opening
up
a
document based on different templates to see if it's a problem for
all, or
just some of them.

So, unless you happen to know what's causing it, let's wait until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in my
previous
reply.

What happens when you insert an AutoText or a formatted
AutoCorrect
entry
(or when you paste text between documents) depends on styles as
well
as
on
direct formatting of text.

By default, when inserting an AutoText entry formatted in, say,
Normal
style, the formatting of Normal in the target document will be
used.
This
explains why the font or other character formatting might change.

On the other hand, if the AutoText includes direct formatting
(such
as a
font applied on top of the paragraph style), that formatting
should
be
preserved when inserting the AutoText.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

Thanks Stefan.

Unfortunately, the the various companies all have "particular"
fonts
for
their company name (and the bosses like to have a
'signature-like'
font
for
their names). Do I take it from your reply that this is a
known
bug
with
formatted text?

K

"Stefan Blom" wrote:

"KennyT" wrote:

Hi,

My wife makes extensive use of autocorrect (or is it
autotext,
the
two
tables seem interconnected?) where she works as a secretary
for
multiple
companies (so, for example, she has one for each company
which,
by
just
typing a couple of characters, she can just put in their
address as
a
"footer" depending on who she's replying on behalf of).


The difference between AutoCorrect and AutoText is explained
he
http://word.mvps.org/faqs/customization/AutoText.htm.

Everything works fine most of the time but then the text
starts
to
get
"corrupted", mostly by unwanted changes in font midway
though
the
inserted
text. So she corrects and swipes the text, goes into the
autocorrect
table
and replaces the corrupted text and things are fine until,
inevitably,
they
start to get screwed up again.

Anyone else had this? Better yet, anyone know why it
happens?
Best
of
all,
anyone know how to stop it?


Your wife may want to create the AutoText entries without
direct
character
formatting (select the text and press Ctrl+SpaceBar); that
way,
the
font
shouldn't change unexpectedly when inserting entries.

--
Stefan Blom
Microsoft Word MVP







TIA

K

The key may be in the styles. If the AutoText entry contains paragraphs in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in Normal.dot.

When working in an ordinary document, the auto-insertion works perfectly.
When working in a 'letterhead' document, the auto-insertion gets
corrupted.

From the tests I've been able to run, only insertions that have a font
change (e.g. size) inside them get corrupted, but the corruption occurs at
different places from the font change.

I believe that having a single font throughout in the inserted text works
in
both templates (but that may not be true in all circumstances, just in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets of
styles.

If I can rig up a simple test with two templates, can I email them to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They cannot be
stored in documents. If an AutoText entry were saved in both a specific
template and in Normal.dot, the likelihood is that you would see it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in individual .DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted) or .acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a corrupted
autocorrect entry in the letterhead.dot file, how should she remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect' strings are
stored
twice, once in normal.dot and once (slightly corrupted) in a
particular
letterhead.dot. So the corrupted string only gets chosen in
particular
templates. The experiment should verify that. She's back at work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is affected.
Asking
your wife to test if it happens with all or just a specific
template
is
a
good place to start. If something turns out to be wrong with a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

OK, then perhaps I can explain further (bit tricky without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the words (e.g
'payable' or
'to') changes font (so changes from Arial to Times New Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the various
companies,
so
perhaps that's the cause of the problem. When she's next at
work
(later
in
the week), and she has the problem, I've asked her to try
opening
up
a
document based on different templates to see if it's a problem
for
all, or
just some of them.

So, unless you happen to know what's causing it, let's wait
until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in my
previous
reply.

What happens when you insert an AutoText or a formatted
AutoCorrect
entry
(or when you paste text between documents) depends on styles
as
well
as
on
direct formatting of text.

By default, when inserting an AutoText entry formatted in,
say,
Normal
style, the formatting of Normal in the target document will be
used.
This
explains why the font or other character formatting might
change.

On the other hand, if the AutoText includes direct formatting
(such
as a
font applied on top of the paragraph style), that formatting
should
be
preserved when inserting the AutoText.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

Thanks Stefan.

Unfortunately, the the various companies all have
"particular"
fonts
for
their company name (and the bosses like to have a
'signature-like'
font
for
their names). Do I take it from your reply that this is a
known
bug
with
formatted text?

K

"Stefan Blom" wrote:

"KennyT" wrote:

Hi,

My wife makes extensive use of autocorrect (or is it
autotext,
the
two
tables seem interconnected?) where she works as a
secretary
for
multiple
companies (so, for example, she has one for each company
which,
by
just
typing a couple of characters, she can just put in their
address as
a
"footer" depending on who she's replying on behalf of).


The difference between AutoCorrect and AutoText is
explained
he
http://word.mvps.org/faqs/customization/AutoText.htm.

Everything works fine most of the time but then the text
starts
to
get
"corrupted", mostly by unwanted changes in font midway
though
the
inserted
text. So she corrects and swipes the text, goes into the
autocorrect
table
and replaces the corrupted text and things are fine
until,
inevitably,
they
start to get screwed up again.

Anyone else had this? Better yet, anyone know why it
happens?
Best
of
all,
anyone know how to stop it?


Your wife may want to create the AutoText entries without
direct
character
formatting (select the text and press Ctrl+SpaceBar); that
way,
the
font
shouldn't change unexpectedly when inserting entries.

--
Stefan Blom
Microsoft Word MVP







TIA

K

Well, I've tried doing an insert into a letterhead.dot using a 'vanilla'
normal.dot and I can't make it go wrong (which tells me it's something to do
with my wife's normal.dot). The only obvious thing different was the number
of autotext entries. So I trimmed that down to one...

....and it still went wrong.

So,

does anyone want to offer a good temporary home to a normal.dot and a
letterhead.dot???

K

"Suzanne S. Barnhill" wrote:

The key may be in the styles. If the AutoText entry contains paragraphs in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in Normal.dot.

When working in an ordinary document, the auto-insertion works perfectly.
When working in a 'letterhead' document, the auto-insertion gets
corrupted.

From the tests I've been able to run, only insertions that have a font
change (e.g. size) inside them get corrupted, but the corruption occurs at
different places from the font change.

I believe that having a single font throughout in the inserted text works
in
both templates (but that may not be true in all circumstances, just in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets of
styles.

If I can rig up a simple test with two templates, can I email them to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They cannot be
stored in documents. If an AutoText entry were saved in both a specific
template and in Normal.dot, the likelihood is that you would see it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in individual .DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted) or .acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a corrupted
autocorrect entry in the letterhead.dot file, how should she remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect' strings are
stored
twice, once in normal.dot and once (slightly corrupted) in a
particular
letterhead.dot. So the corrupted string only gets chosen in
particular
templates. The experiment should verify that. She's back at work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is affected.
Asking
your wife to test if it happens with all or just a specific
template
is
a
good place to start. If something turns out to be wrong with a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

OK, then perhaps I can explain further (bit tricky without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the words (e.g
'payable' or
'to') changes font (so changes from Arial to Times New Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the various
companies,
so
perhaps that's the cause of the problem. When she's next at
work
(later
in
the week), and she has the problem, I've asked her to try
opening
up
a
document based on different templates to see if it's a problem
for
all, or
just some of them.

So, unless you happen to know what's causing it, let's wait
until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in my
previous
reply.

What happens when you insert an AutoText or a formatted
AutoCorrect
entry
(or when you paste text between documents) depends on styles
as
well
as
on
direct formatting of text.

By default, when inserting an AutoText entry formatted in,
say,
Normal
style, the formatting of Normal in the target document will be
used.
This
explains why the font or other character formatting might
change.

On the other hand, if the AutoText includes direct formatting
(such
as a
font applied on top of the paragraph style), that formatting
should
be
preserved when inserting the AutoText.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

Thanks Stefan.

Unfortunately, the the various companies all have
"particular"
fonts
for
their company name (and the bosses like to have a
'signature-like'
font
for
their names). Do I take it from your reply that this is a
known
bug
with
formatted text?

K

"Stefan Blom" wrote:

"KennyT" wrote:

Hi,

My wife makes extensive use of autocorrect (or is it
autotext,
the
two
tables seem interconnected?) where she works as a
secretary
for
multiple
companies (so, for example, she has one for each company
which,
by
just
typing a couple of characters, she can just put in their
address as
a
"footer" depending on who she's replying on behalf of).


The difference between AutoCorrect and AutoText is
explained
he
http://word.mvps.org/faqs/customization/AutoText.htm.

Everything works fine most of the time but then the text
starts
to
get
"corrupted", mostly by unwanted changes in font midway
though
the
inserted
text. So she corrects and swipes the text, goes into the
autocorrect
table
and replaces the corrupted text and things are fine
until,
inevitably,

OK, I think I've isolated the issue but I'm not sure how to explain it...

What I think is happening is that the autotext has some embedded style
changes. So, for example (in sort of html terms):

Name
normalAddress Line 1
Address Line 2 /normal
Address Line 3

Now, imagine that the normal style in the .dot doesn't match the style at
the insertion point in the .doc. For example, at the insertion point, the
fontsize might be 12pt, but the default normal style uses 14pt.

So, with the autotext above, "Name" appears as 12pt but the first two
address lines appear as 14pt before reverting to 12pt for the last line...

Does that make sense?

If I'm right, is there any way of stripping the style changes out of
autotext/autocorrect entries? My wife would rather not have to retype all
100 or so entries that she's got, if at all possible!

K

"KennyT" wrote:

Well, I've tried doing an insert into a letterhead.dot using a 'vanilla'
normal.dot and I can't make it go wrong (which tells me it's something to do
with my wife's normal.dot). The only obvious thing different was the number
of autotext entries. So I trimmed that down to one...

...and it still went wrong.

So,

does anyone want to offer a good temporary home to a normal.dot and a
letterhead.dot???

K

"Suzanne S. Barnhill" wrote:

The key may be in the styles. If the AutoText entry contains paragraphs in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in Normal.dot.

When working in an ordinary document, the auto-insertion works perfectly.
When working in a 'letterhead' document, the auto-insertion gets
corrupted.

From the tests I've been able to run, only insertions that have a font
change (e.g. size) inside them get corrupted, but the corruption occurs at
different places from the font change.

I believe that having a single font throughout in the inserted text works
in
both templates (but that may not be true in all circumstances, just in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets of
styles.

If I can rig up a simple test with two templates, can I email them to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They cannot be
stored in documents. If an AutoText entry were saved in both a specific
template and in Normal.dot, the likelihood is that you would see it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in individual .DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted) or .acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a corrupted
autocorrect entry in the letterhead.dot file, how should she remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect' strings are
stored
twice, once in normal.dot and once (slightly corrupted) in a
particular
letterhead.dot. So the corrupted string only gets chosen in
particular
templates. The experiment should verify that. She's back at work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is affected.
Asking
your wife to test if it happens with all or just a specific
template
is
a
good place to start. If something turns out to be wrong with a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

OK, then perhaps I can explain further (bit tricky without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the words (e.g
'payable' or
'to') changes font (so changes from Arial to Times New Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the various
companies,
so
perhaps that's the cause of the problem. When she's next at
work
(later
in
the week), and she has the problem, I've asked her to try
opening
up
a
document based on different templates to see if it's a problem
for
all, or
just some of them.

So, unless you happen to know what's causing it, let's wait
until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in my
previous
reply.

What happens when you insert an AutoText or a formatted
AutoCorrect
entry
(or when you paste text between documents) depends on styles
as
well
as
on
direct formatting of text.

By default, when inserting an AutoText entry formatted in,
say,
Normal
style, the formatting of Normal in the target document will be
used.
This
explains why the font or other character formatting might
change.

On the other hand, if the AutoText includes direct formatting
(such
as a
font applied on top of the paragraph style), that formatting
should
be
preserved when inserting the AutoText.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

Thanks Stefan.

Unfortunately, the the various companies all have
"particular"
fonts
for
their company name (and the bosses like to have a
'signature-like'
font
for
their names). Do I take it from your reply that this is a
known
bug
with
formatted text?

K

"Stefan Blom" wrote:

"KennyT" wrote:

Hi,

My wife makes extensive use of autocorrect (or is it
autotext,
the
two
tables seem interconnected?) where she works as a
secretary
for
multiple
companies (so, for example, she has one for each company
which,
by
just
typing a couple of characters, she can just put in their
address as
a
"footer" depending on who she's replying on behalf of).


The difference between AutoCorrect and AutoText is
explained
he

This is what I was suggesting a few rounds back when I wrote:

The key may be in the styles. If the AutoText entry contains paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I think I've isolated the issue but I'm not sure how to explain it...

What I think is happening is that the autotext has some embedded style
changes. So, for example (in sort of html terms):

Name
normalAddress Line 1
Address Line 2 /normal
Address Line 3

Now, imagine that the normal style in the .dot doesn't match the style
at
the insertion point in the .doc. For example, at the insertion point, the
fontsize might be 12pt, but the default normal style uses 14pt.

So, with the autotext above, "Name" appears as 12pt but the first two
address lines appear as 14pt before reverting to 12pt for the last line...

Does that make sense?

If I'm right, is there any way of stripping the style changes out of
autotext/autocorrect entries? My wife would rather not have to retype all
100 or so entries that she's got, if at all possible!

K

"KennyT" wrote:

Well, I've tried doing an insert into a letterhead.dot using a 'vanilla'
normal.dot and I can't make it go wrong (which tells me it's something to
do
with my wife's normal.dot). The only obvious thing different was the
number
of autotext entries. So I trimmed that down to one...

...and it still went wrong.

So,

does anyone want to offer a good temporary home to a normal.dot and a
letterhead.dot???

K

"Suzanne S. Barnhill" wrote:

The key may be in the styles. If the AutoText entry contains paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in
Normal.dot.

When working in an ordinary document, the auto-insertion works
perfectly.
When working in a 'letterhead' document, the auto-insertion gets
corrupted.

From the tests I've been able to run, only insertions that have a
font
change (e.g. size) inside them get corrupted, but the corruption
occurs at
different places from the font change.

I believe that having a single font throughout in the inserted text
works
in
both templates (but that may not be true in all circumstances, just
in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets of
styles.

If I can rig up a simple test with two templates, can I email them to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They
cannot be
stored in documents. If an AutoText entry were saved in both a
specific
template and in Normal.dot, the likelihood is that you would see it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in individual
.DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted) or
.acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a
corrupted
autocorrect entry in the letterhead.dot file, how should she
remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect'
strings are
stored
twice, once in normal.dot and once (slightly corrupted) in a
particular
letterhead.dot. So the corrupted string only gets chosen in
particular
templates. The experiment should verify that. She's back at
work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is
affected.
Asking
your wife to test if it happens with all or just a specific
template
is
a
good place to start. If something turns out to be wrong with
a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

OK, then perhaps I can explain further (bit tricky without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice
tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the words
(e.g
'payable' or
'to') changes font (so changes from Arial to Times New
Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the various
companies,
so
perhaps that's the cause of the problem. When she's next
at
work
(later
in
the week), and she has the problem, I've asked her to try
opening
up
a
document based on different templates to see if it's a
problem
for
all, or
just some of them.

So, unless you happen to know what's causing it, let's
wait
until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in my
previous
reply.

What happens when you insert an AutoText or a formatted
AutoCorrect
entry
(or when you paste text between documents) depends on
styles
as
well
as
on
direct formatting of text.

By default, when inserting an AutoText entry formatted
in,
say,
Normal
style, the formatting of Normal in the target document
will be
used.
This
explains why the font or other character formatting might
change.

On the other hand, if the AutoText includes direct
formatting
(such
as a
font applied on top of the paragraph style), that
formatting
should
be
preserved when inserting the AutoText.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in
message
...

Thanks Stefan.

Unfortunately, the the various companies all have
"particular"
fonts
for
their company name (and the bosses like to have a
'signature-like'
font
for
their names). Do I take it from your reply that this
is a
known
bug
with
formatted text?

K

"Stefan Blom" wrote:

"KennyT" wrote:

Hi,

My wife makes extensive use of autocorrect (or is it
autotext,
the
two
tables seem interconnected?) where she works as a
secretary
for
multiple
companies (so, for example, she has one for each
company
which,
by
just
typing a couple of characters, she can just put in
their
address as
a
"footer" depending on who she's replying on behalf
of).


The difference between AutoCorrect and AutoText is
explained
he

I realise that (now!). But is there a solution? Are the autotext entries
editable?

K

"Suzanne S. Barnhill" wrote:

This is what I was suggesting a few rounds back when I wrote:

The key may be in the styles. If the AutoText entry contains paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I think I've isolated the issue but I'm not sure how to explain it...

What I think is happening is that the autotext has some embedded style
changes. So, for example (in sort of html terms):

Name
normalAddress Line 1
Address Line 2 /normal
Address Line 3

Now, imagine that the normal style in the .dot doesn't match the style
at
the insertion point in the .doc. For example, at the insertion point, the
fontsize might be 12pt, but the default normal style uses 14pt.

So, with the autotext above, "Name" appears as 12pt but the first two
address lines appear as 14pt before reverting to 12pt for the last line...

Does that make sense?

If I'm right, is there any way of stripping the style changes out of
autotext/autocorrect entries? My wife would rather not have to retype all
100 or so entries that she's got, if at all possible!

K

"KennyT" wrote:

Well, I've tried doing an insert into a letterhead.dot using a 'vanilla'
normal.dot and I can't make it go wrong (which tells me it's something to
do
with my wife's normal.dot). The only obvious thing different was the
number
of autotext entries. So I trimmed that down to one...

...and it still went wrong.

So,

does anyone want to offer a good temporary home to a normal.dot and a
letterhead.dot???

K

"Suzanne S. Barnhill" wrote:

The key may be in the styles. If the AutoText entry contains paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in
Normal.dot.

When working in an ordinary document, the auto-insertion works
perfectly.
When working in a 'letterhead' document, the auto-insertion gets
corrupted.

From the tests I've been able to run, only insertions that have a
font
change (e.g. size) inside them get corrupted, but the corruption
occurs at
different places from the font change.

I believe that having a single font throughout in the inserted text
works
in
both templates (but that may not be true in all circumstances, just
in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets of
styles.

If I can rig up a simple test with two templates, can I email them to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They
cannot be
stored in documents. If an AutoText entry were saved in both a
specific
template and in Normal.dot, the likelihood is that you would see it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in individual
.DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted) or
.acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a
corrupted
autocorrect entry in the letterhead.dot file, how should she
remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect'
strings are
stored
twice, once in normal.dot and once (slightly corrupted) in a
particular
letterhead.dot. So the corrupted string only gets chosen in
particular
templates. The experiment should verify that. She's back at
work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is
affected.
Asking
your wife to test if it happens with all or just a specific
template
is
a
good place to start. If something turns out to be wrong with
a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in message
...

OK, then perhaps I can explain further (bit tricky without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice
tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the words
(e.g
'payable' or
'to') changes font (so changes from Arial to Times New
Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the various
companies,
so
perhaps that's the cause of the problem. When she's next
at
work
(later
in
the week), and she has the problem, I've asked her to try
opening
up
a
document based on different templates to see if it's a
problem
for
all, or
just some of them.

So, unless you happen to know what's causing it, let's
wait
until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in my
previous
reply.

What happens when you insert an AutoText or a formatted
AutoCorrect
entry
(or when you paste text between documents) depends on
styles
as
well
as
on
direct formatting of text.

AutoText is not editable. You have to recreate the entry and resave under
the existing name.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
I realise that (now!). But is there a solution? Are the autotext entries
editable?

K

"Suzanne S. Barnhill" wrote:

This is what I was suggesting a few rounds back when I wrote:

The key may be in the styles. If the AutoText entry contains
paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I think I've isolated the issue but I'm not sure how to explain
it...

What I think is happening is that the autotext has some embedded style
changes. So, for example (in sort of html terms):

Name
normalAddress Line 1
Address Line 2 /normal
Address Line 3

Now, imagine that the normal style in the .dot doesn't match the
style
at
the insertion point in the .doc. For example, at the insertion point,
the
fontsize might be 12pt, but the default normal style uses 14pt.

So, with the autotext above, "Name" appears as 12pt but the first two
address lines appear as 14pt before reverting to 12pt for the last
line...

Does that make sense?

If I'm right, is there any way of stripping the style changes out of
autotext/autocorrect entries? My wife would rather not have to retype
all
100 or so entries that she's got, if at all possible!

K

"KennyT" wrote:

Well, I've tried doing an insert into a letterhead.dot using a
'vanilla'
normal.dot and I can't make it go wrong (which tells me it's something
to
do
with my wife's normal.dot). The only obvious thing different was the
number
of autotext entries. So I trimmed that down to one...

...and it still went wrong.

So,

does anyone want to offer a good temporary home to a normal.dot and a
letterhead.dot???

K

"Suzanne S. Barnhill" wrote:

The key may be in the styles. If the AutoText entry contains
paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in
Normal.dot.

When working in an ordinary document, the auto-insertion works
perfectly.
When working in a 'letterhead' document, the auto-insertion gets
corrupted.

From the tests I've been able to run, only insertions that have a
font
change (e.g. size) inside them get corrupted, but the corruption
occurs at
different places from the font change.

I believe that having a single font throughout in the inserted
text
works
in
both templates (but that may not be true in all circumstances,
just
in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets
of
styles.

If I can rig up a simple test with two templates, can I email them
to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They
cannot be
stored in documents. If an AutoText entry were saved in both a
specific
template and in Normal.dot, the likelihood is that you would see
it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in
individual
.DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted)
or
.acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a
corrupted
autocorrect entry in the letterhead.dot file, how should she
remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect'
strings are
stored
twice, once in normal.dot and once (slightly corrupted) in
a
particular
letterhead.dot. So the corrupted string only gets chosen
in
particular
templates. The experiment should verify that. She's back
at
work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is
affected.
Asking
your wife to test if it happens with all or just a
specific
template
is
a
good place to start. If something turns out to be wrong
with
a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in
message
...

OK, then perhaps I can explain further (bit tricky
without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice
tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the
words
(e.g
'payable' or
'to') changes font (so changes from Arial to Times New
Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the
various
companies,
so
perhaps that's the cause of the problem. When she's
next
at
work
(later
in
the week), and she has the problem, I've asked her to
try
opening
up
a
document based on different templates to see if it's a
problem
for
all, or
just some of them.

So, unless you happen to know what's causing it, let's
wait
until
she's
done
that experiment...

Many thanks.

K

"Stefan Blom" wrote:

No, it's not a bug; I apologize for not being clear in
my
previous
reply.

What happens when you insert an AutoText or a
formatted
AutoCorrect
entry
(or when you paste text between documents) depends on
styles
as
well
as
on
direct formatting of text.

OK, is there any way of disabling 'styles' while she retypes them all!

K

"Suzanne S. Barnhill" wrote:

AutoText is not editable. You have to recreate the entry and resave under
the existing name.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
I realise that (now!). But is there a solution? Are the autotext entries
editable?

K

"Suzanne S. Barnhill" wrote:

This is what I was suggesting a few rounds back when I wrote:

The key may be in the styles. If the AutoText entry contains
paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I think I've isolated the issue but I'm not sure how to explain
it...

What I think is happening is that the autotext has some embedded style
changes. So, for example (in sort of html terms):

Name
normalAddress Line 1
Address Line 2 /normal
Address Line 3

Now, imagine that the normal style in the .dot doesn't match the
style
at
the insertion point in the .doc. For example, at the insertion point,
the
fontsize might be 12pt, but the default normal style uses 14pt.

So, with the autotext above, "Name" appears as 12pt but the first two
address lines appear as 14pt before reverting to 12pt for the last
line...

Does that make sense?

If I'm right, is there any way of stripping the style changes out of
autotext/autocorrect entries? My wife would rather not have to retype
all
100 or so entries that she's got, if at all possible!

K

"KennyT" wrote:

Well, I've tried doing an insert into a letterhead.dot using a
'vanilla'
normal.dot and I can't make it go wrong (which tells me it's something
to
do
with my wife's normal.dot). The only obvious thing different was the
number
of autotext entries. So I trimmed that down to one...

...and it still went wrong.

So,

does anyone want to offer a good temporary home to a normal.dot and a
letterhead.dot???

K

"Suzanne S. Barnhill" wrote:

The key may be in the styles. If the AutoText entry contains
paragraphs
in
two different styles, one of which is not present (or is differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in
Normal.dot.

When working in an ordinary document, the auto-insertion works
perfectly.
When working in a 'letterhead' document, the auto-insertion gets
corrupted.

From the tests I've been able to run, only insertions that have a
font
change (e.g. size) inside them get corrupted, but the corruption
occurs at
different places from the font change.

I believe that having a single font throughout in the inserted
text
works
in
both templates (but that may not be true in all circumstances,
just
in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different sets
of
styles.

If I can rig up a simple test with two templates, can I email them
to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates. They
cannot be
stored in documents. If an AutoText entry were saved in both a
specific
template and in Normal.dot, the likelihood is that you would see
it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this as
autocorrect
or autotext. Are autotext entries possibly stored in
individual
.DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if formatted)
or
.acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, as suspected, the autocorrect works in a blank document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is a
corrupted
autocorrect entry in the letterhead.dot file, how should she
remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect'
strings are
stored
twice, once in normal.dot and once (slightly corrupted) in
a
particular
letterhead.dot. So the corrupted string only gets chosen
in
particular
templates. The experiment should verify that. She's back
at
work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph is
affected.
Asking
your wife to test if it happens with all or just a
specific
template
is
a
good place to start. If something turns out to be wrong
with
a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in
message
...

OK, then perhaps I can explain further (bit tricky
without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice
tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the
words
(e.g
'payable' or
'to') changes font (so changes from Arial to Times New
Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the
various
companies,

No. The only solution is to create the entire entry in the desired style.
Using line breaks rather than paragraph breaks will keep the entire entry in
a single paragraph if that is the intent.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
news
OK, is there any way of disabling 'styles' while she retypes them all!

K

"Suzanne S. Barnhill" wrote:

AutoText is not editable. You have to recreate the entry and resave under
the existing name.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
I realise that (now!). But is there a solution? Are the autotext
entries
editable?

K

"Suzanne S. Barnhill" wrote:

This is what I was suggesting a few rounds back when I wrote:

The key may be in the styles. If the AutoText entry contains
paragraphs
in
two different styles, one of which is not present (or is
differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I think I've isolated the issue but I'm not sure how to explain
it...

What I think is happening is that the autotext has some embedded
style
changes. So, for example (in sort of html terms):

Name
normalAddress Line 1
Address Line 2 /normal
Address Line 3

Now, imagine that the normal style in the .dot doesn't match the
style
at
the insertion point in the .doc. For example, at the insertion
point,
the
fontsize might be 12pt, but the default normal style uses 14pt.

So, with the autotext above, "Name" appears as 12pt but the first
two
address lines appear as 14pt before reverting to 12pt for the last
line...

Does that make sense?

If I'm right, is there any way of stripping the style changes out of
autotext/autocorrect entries? My wife would rather not have to
retype
all
100 or so entries that she's got, if at all possible!

K

"KennyT" wrote:

Well, I've tried doing an insert into a letterhead.dot using a
'vanilla'
normal.dot and I can't make it go wrong (which tells me it's
something
to
do
with my wife's normal.dot). The only obvious thing different was
the
number
of autotext entries. So I trimmed that down to one...

...and it still went wrong.

So,

does anyone want to offer a good temporary home to a normal.dot and
a
letterhead.dot???

K

"Suzanne S. Barnhill" wrote:

The key may be in the styles. If the AutoText entry contains
paragraphs
in
two different styles, one of which is not present (or is
differently
defined) in the letterhead template, that might be the problem.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK...

Here's the scoop.

All the autotext entries are in Normal.dot and are only in
Normal.dot.

When working in an ordinary document, the auto-insertion works
perfectly.
When working in a 'letterhead' document, the auto-insertion
gets
corrupted.

From the tests I've been able to run, only insertions that have
a
font
change (e.g. size) inside them get corrupted, but the
corruption
occurs at
different places from the font change.

I believe that having a single font throughout in the inserted
text
works
in
both templates (but that may not be true in all circumstances,
just
in the
ones I've tested).

The Normal.dot template and the letterhead.dot have different
sets
of
styles.

If I can rig up a simple test with two templates, can I email
them
to
someone to debug?

K

"Suzanne S. Barnhill" wrote:

Yes, AutoText entries can be stored in specific templates.
They
cannot be
stored in documents. If an AutoText entry were saved in both a
specific
template and in Normal.dot, the likelihood is that you would
see
it
listed
twice on the AutoText menu.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in message
...
OK, I'm still unsure whether I'm correctly referring to this
as
autocorrect
or autotext. Are autotext entries possibly stored in
individual
.DOTs?

K

"Suzanne S. Barnhill" wrote:

Since AutoCorrect is saved only in Normal.dot (if
formatted)
or
.acl
files
(if unformatted), I don't see how any could be stored in a
letterhead.dot.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"KennyT" wrote in
message
...
OK, as suspected, the autocorrect works in a blank
document
(normal.dot)
but
not in a specific letterhead.dot. So, assuming there is
a
corrupted
autocorrect entry in the letterhead.dot file, how should
she
remove
it?

K

"KennyT" wrote:

My suspicion, at the moment, is that some 'autocorrect'
strings are
stored
twice, once in normal.dot and once (slightly corrupted)
in
a
particular
letterhead.dot. So the corrupted string only gets
chosen
in
particular
templates. The experiment should verify that. She's
back
at
work
tomorrow...

K

"Stefan Blom" wrote:

It is strange that only a single word in a paragraph
is
affected.
Asking
your wife to test if it happens with all or just a
specific
template
is
a
good place to start. If something turns out to be
wrong
with
a
particular
template, it should be easy enough to recreate it.

--
Stefan Blom
Microsoft Word MVP


"KennyT" wrote in
message
...

OK, then perhaps I can explain further (bit tricky
without
formatting
in
this message!)...

Some of my wife's entries are things like 'invoice
tearoffs'.

e.g.

Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque payable to blah blah blah

------------------------------------------------------------------

What happens is that, for example, just one of the
words
(e.g
'payable' or
'to') changes font (so changes from Arial to Times
New
Roman,
for
example)
so
the tearoff looks like this (where the CAPITALised
word
represents
the
change
in font):


Dear...

Thank you for your order, please find attached your
invoice

(auto insert invoice tearoff -)

------------------------------------------------------------------
Invoice

Item
Amount

Please make cheque PAYABLE to blah blah blah

------------------------------------------------------------------

However, she does use different .DOT files for the
various
companies,