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#1
December 27th, 2004, 05:14 PM
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Contact sub-folder and addressing search list
Using Outlook 2000 SP-3, I created a Contacts subfolder 'test'. When sending
mail, I enter the first few letters of the recipients email address, press ‘ctrl-k’ and ‘send’ once the address is found. If my recipients email is in the Contacts subfolder ‘test’ that entry is not found unless the sub-folder is listed on the Addressing tab under Tools, Services – ‘When sending mail, check names using...'. Is it possible to have all Contacts subfolders included in the address list and not have to manually add them to the search list? 
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#2
December 27th, 2004, 05:31 PM
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They are included if you have enabled them as email address book in their
properties. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message ... Using Outlook 2000 SP-3, I created a Contacts subfolder 'test'. When sending mail, I enter the first few letters of the recipients email address, press 'ctrl-k' and 'send' once the address is found. If my recipients email is in the Contacts subfolder 'test' that entry is not found unless the sub-folder is listed on the Addressing tab under Tools, Services - 'When sending mail, check names using...'. Is it possible to have all Contacts subfolders included in the address list and not have to manually add them to the search list?
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#3
December 27th, 2004, 06:37 PM
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My subfolder has this setting enabled.
"Russ Valentine [MVP-Outlook]" wrote: They are included if you have enabled them as email address book in their properties. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message ... Using Outlook 2000 SP-3, I created a Contacts subfolder 'test'. When sending mail, I enter the first few letters of the recipients email address, press 'ctrl-k' and 'send' once the address is found. If my recipients email is in the Contacts subfolder 'test' that entry is not found unless the sub-folder is listed on the Addressing tab under Tools, Services - 'When sending mail, check names using...'. Is it possible to have all Contacts subfolders included in the address list and not have to manually add them to the search list?
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#4
December 27th, 2004, 08:28 PM
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Then they will be searched during autoresolution. Bear in mind that for
performance reasons each folder is searched in succession. Once a match is found, subsequent folders will not be searched. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message news  My subfolder has this setting enabled. "Russ Valentine [MVP-Outlook]" wrote: They are included if you have enabled them as email address book in their properties. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message ... Using Outlook 2000 SP-3, I created a Contacts subfolder 'test'. When sending mail, I enter the first few letters of the recipients email address, press 'ctrl-k' and 'send' once the address is found. If my recipients email is in the Contacts subfolder 'test' that entry is not found unless the sub-folder is listed on the Addressing tab under Tools, Services - 'When sending mail, check names using...'. Is it possible to have all Contacts subfolders included in the address list and not have to manually add them to the search list?
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#5
December 27th, 2004, 09:21 PM
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My apologies if I haven’t clearly illustrated this scenario : Upon creation
of a new email, I choose to send it to a contact listed in my Contacts folder. I enter the first few letters of the username, press ctrl-k, the address is resolved from contacts and I click ‘Send’. A second email, to be sent to an entry in a Contacts sub-folder, cannot be resolved unless I add the Contacts sub-folder to the Addressing tab under Tools, Services. The contact entry is found after pressing ctrl-k, otherwise any address listed in a sub-folder is not found. I would like to know if Outlook will allow ALL subfolders under Contacts to be searched as currently only the ‘root’ folder is searched. Outlook 2000 SP-3 (9.0.0.6627) "Russ Valentine [MVP-Outlook]" wrote: Then they will be searched during autoresolution. Bear in mind that for performance reasons each folder is searched in succession. Once a match is found, subsequent folders will not be searched. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message news My subfolder has this setting enabled. "Russ Valentine [MVP-Outlook]" wrote: They are included if you have enabled them as email address book in their properties. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message ... Using Outlook 2000 SP-3, I created a Contacts subfolder 'test'. When sending mail, I enter the first few letters of the recipients email address, press 'ctrl-k' and 'send' once the address is found. If my recipients email is in the Contacts subfolder 'test' that entry is not found unless the sub-folder is listed on the Addressing tab under Tools, Services - 'When sending mail, check names using...'. Is it possible to have all Contacts subfolders included in the address list and not have to manually add them to the search list?
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#6
December 27th, 2004, 10:45 PM
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Still not sure what you're asking.
If you're asking whether a Contact subfolder will be searched without your adding it to the Outlook Address Book Service, that would be no. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message ... My apologies if I haven't clearly illustrated this scenario : Upon creation of a new email, I choose to send it to a contact listed in my Contacts folder. I enter the first few letters of the username, press ctrl-k, the address is resolved from contacts and I click 'Send'. A second email, to be sent to an entry in a Contacts sub-folder, cannot be resolved unless I add the Contacts sub-folder to the Addressing tab under Tools, Services. The contact entry is found after pressing ctrl-k, otherwise any address listed in a sub-folder is not found. I would like to know if Outlook will allow ALL subfolders under Contacts to be searched as currently only the 'root' folder is searched. Outlook 2000 SP-3 (9.0.0.6627) "Russ Valentine [MVP-Outlook]" wrote: Then they will be searched during autoresolution. Bear in mind that for performance reasons each folder is searched in succession. Once a match is found, subsequent folders will not be searched. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message news My subfolder has this setting enabled. "Russ Valentine [MVP-Outlook]" wrote: They are included if you have enabled them as email address book in their properties. -- Russ Valentine [MVP-Outlook] "paulr" wrote in message ... Using Outlook 2000 SP-3, I created a Contacts subfolder 'test'. When sending mail, I enter the first few letters of the recipients email address, press 'ctrl-k' and 'send' once the address is found. If my recipients is in the Contacts subfolder 'test' that entry is not found unless the sub-folder is listed on the Addressing tab under Tools, Services - 'When sending mail, check names using...'. Is it possible to have all Contacts subfolders included in the address list and not have to manually add them to the search list?
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