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#21
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Import "just" Address Book\Contacts
By george, I think I got it! I have 2 data Files in my Desktop
Outlook....because my current Default Data File was transfered, in its entirity, from an older Desktop to this new Desktop. When I open Outlook and click on the CONTACTS TAB I have CONTACTS and CONTACTS in PERSONAL FOLDERS. My active contacts are in CONTACTS...there is nothing in CONTACTS IN PERSONAL FOLDER. Clicking on CONTACTS...then EDIT\SELECT ALL\EDIT\COPY copies all the contacts. Then I Clicked on CONTACTS PERSONAL FOLDERS....EDIT\PASTE...the Contacts are now also in this Data Set. So to move the Contacts from the Desktop to the Laptop, its the same procedure, the only difference is, I will be copying\Pasting the New Data File from the desktop to the Laptop.....and OPENING the New Dta File in Outlook. Once that is done...I will see under the Contacts Tab CONTACTS and CONTACTS in TRANSFER FOLDER (I gace the New data File the name TRANSFER)...from there its a copy\paste between the Contacts in the Transfer Data File to the Contacts in the Laptop's. Actually I have learned several new things. I never realized there was a separte CONTACTS folder in my PC separate from the Outlook address Book. When I opened the CONTACTS FOLDER...I saw a lot of Contacts I had deleted from the Address Book....and did some 'House Cleaning. Thanks again "Russ Valentine [MVP-Outlook]" wrote: Were you needing instructions on how to Copy and Paste? It's no different in Outlook than anywhere else. Just make sure you have both data files (e.g., Transfer.pst and the target installation's default.pst) open in Outlook and both Contact Folders visible in the Navigation pane. Then: 1. Open the Contacts Folder in Transfer.pst 2. Edit Select All Edit Copy 3. Open the Contacts Folder in Default.pst 4. Edit Paste -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... I only know how to use Explorer to copy\paste. I don't know\understand how to do this with Outlook open and within Outlook. I need to be taught....if possible. "Russ Valentine [MVP-Outlook]" wrote: Well I already did in my instructions. Copying the data file from the desktop to the laptop would use Windows Explorer (and whatever transfer medium or connection you use). Copying data from one file to another is done within Outlook after you have both files open in Outlook. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message news Now that you see....my lack of knowledge; and now that I know I can't use Explorer to perform the copy...transfer, etc, can you direct me, realizing my short comings....the copy from from Desktop....and the copy to...in my laptop....which doesn't include using Explorer? "Russ Valentine [MVP-Outlook]" wrote: I think I see your problem. You cannot use Windows Explorer for copying and pasting Outlook data that is contained within an Outlook data file. You only use Windows Explorer to transfer the entire file from one location to another. Once you have transferred that file, you must then open it in Outlook and copy the data you need from it to the file that installation of Outlook is using. You're not alone. Microsoft made the transfer of Outlook data ridiculously complicated and counter-intuitive. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... As you wrote, and rightfully so, I didn't follow your instructions.....and I have no doubt your instructions are as clear as they can be....it is me, I just don't seem to get it. I understand how to create a new Data File. The steps that I can't seem to understand are the copy\Paste steps after Creating the New data File, and then Copying the Contacts file once its pasted into the laptop. When I copy and Paste I work with Folders or Files using Explorer and I think you are guiding me to Copy\Paste within Outlook in some manner(or at least Gordon's brief response to this posting where he wrote, it's all perfromed within Outlook)...and I don't know how to. I'm reading your instructions and instead of understanding the process you are directing me to follow, becuase of my knowledge of Copy\Paste using Explorer, I see, although I am sure the wrong way...but none the less how I understand Copying\Pasting that I copy the Contacts Folder from my Desktop and PASTE it into the Contacts Folder in my Laptop and Having Outlook opened, etc....well, best said again, I don't get it. Thanks for being so understanding...... "Russ Valentine [MVP-Outlook]" wrote: I posted the instructions as clearly and simply as I could. Is there some part that is unclear that I can clarify? -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... Like I wrote before, I don't get it. I do thank you for trying to assist me...I am certain its me...... "Russ Valentine [MVP-Outlook]" wrote: Then you didn't follow my instructions at all. Read them again. Follow them. You copy your Contacts Folder into the data file before you close Outlook. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... Your instructions " To create the data file, use File New Outlook Data File. Make sure you keep track of its name and location. Then copy your Contacts Folder into this file. Close Outlook." I went to the folder where the Data file I created, TRANSFER" was loacated C:\Usrers\XXXX\AppaData\Local\Microsoft\Outlook\Tr ansfer I then copied my Contact Folder off the Desktop PC, I went to open the Data file I created "Transfer" to paste the Contact Folder in. I got the warning message. "Russ Valentine [MVP-Outlook]" wrote: I've never seen such a warning. Exactly how did you transfer and open this file? -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... I am learning.......So I create a New Data file using Outlook on my Desktop (Again, I am Transfering Contacts from Desktop to Laptop).....and name it "Transfer" (Transfer.pst). Then copy the CONTACT Folder in the Desktop into Transfer.pst. When opening Transfer.pst a warning opens alerting you that if you open the file it can become Corupted???? So I did not proceed. But assuming you'll reply advising me to ignore the warning, or, set me straight, I'll copy and paste the entire Contact Folder from the Desktop into Transfer.pst. I'll close Outlook. I'll then paste this Transfer.pst file.....in a folder I'll create on the laptop and Name it TRANSFER. I'll open Outlook in my Laptop and open Transfer.pst...Outlook is still open......I'll go to the Transfer Folder\Transfer.pst, open it, copy the Contacts Folder. I'll go to the Contact Folder on my Laptop...and paste the Contact folder in it. When I click on the Address Book Icon in Outlook, my Contacts will be displayed. Now if I simply copied the Contacts Folder from my Desktop, and pasted it in my Contact Folder on my Laptop....the Transfer wouldn't work? If I have confused the issue\steps, or simply you feel I am not getting it, I wouldn't blame you at all for not replying. "Russ Valentine [MVP-Outlook]" wrote: They all apply to Outlook 2007 as well and they cover the instance in which you only want to transfer a portion of your data file. Summarizing the instructions: To create the data file, use File New Outlook Data File. Make sure you keep track of its name and location. Then copy your Contacts Folder into this file. Close Outlook. Copy this new data file and open it in the other installation (File Open Outlook Data File...). Then copy the Contacts from its Contacts Folder to the Contacts Folder in the current installation. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... Sorry, I really didn't intend to offend anyone. I reviewed the links. They all referred to Outlook versions other than 2007, and all gave instructions to Backup\Transfer the .pst file....I only want to Transfer my "Contacts". I |
#22
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Import "just" Address Book\Contacts
Actually Contacts are not separate from the address book. They are the same.
Address Book is just a view of your Contacts. It is best if you use Folder List view to examine your Folders and transfer data between them. That's the only view that shows all of your folders and their hierarchy. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... By george, I think I got it! I have 2 data Files in my Desktop Outlook....because my current Default Data File was transfered, in its entirity, from an older Desktop to this new Desktop. When I open Outlook and click on the CONTACTS TAB I have CONTACTS and CONTACTS in PERSONAL FOLDERS. My active contacts are in CONTACTS...there is nothing in CONTACTS IN PERSONAL FOLDER. Clicking on CONTACTS...then EDIT\SELECT ALL\EDIT\COPY copies all the contacts. Then I Clicked on CONTACTS PERSONAL FOLDERS....EDIT\PASTE...the Contacts are now also in this Data Set. So to move the Contacts from the Desktop to the Laptop, its the same procedure, the only difference is, I will be copying\Pasting the New Data File from the desktop to the Laptop.....and OPENING the New Dta File in Outlook. Once that is done...I will see under the Contacts Tab CONTACTS and CONTACTS in TRANSFER FOLDER (I gace the New data File the name TRANSFER)...from there its a copy\paste between the Contacts in the Transfer Data File to the Contacts in the Laptop's. Actually I have learned several new things. I never realized there was a separte CONTACTS folder in my PC separate from the Outlook address Book. When I opened the CONTACTS FOLDER...I saw a lot of Contacts I had deleted from the Address Book....and did some 'House Cleaning. Thanks again "Russ Valentine [MVP-Outlook]" wrote: Were you needing instructions on how to Copy and Paste? It's no different in Outlook than anywhere else. Just make sure you have both data files (e.g., Transfer.pst and the target installation's default.pst) open in Outlook and both Contact Folders visible in the Navigation pane. Then: 1. Open the Contacts Folder in Transfer.pst 2. Edit Select All Edit Copy 3. Open the Contacts Folder in Default.pst 4. Edit Paste -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... I only know how to use Explorer to copy\paste. I don't know\understand how to do this with Outlook open and within Outlook. I need to be taught....if possible. "Russ Valentine [MVP-Outlook]" wrote: Well I already did in my instructions. Copying the data file from the desktop to the laptop would use Windows Explorer (and whatever transfer medium or connection you use). Copying data from one file to another is done within Outlook after you have both files open in Outlook. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message news Now that you see....my lack of knowledge; and now that I know I can't use Explorer to perform the copy...transfer, etc, can you direct me, realizing my short comings....the copy from from Desktop....and the copy to...in my laptop....which doesn't include using Explorer? "Russ Valentine [MVP-Outlook]" wrote: I think I see your problem. You cannot use Windows Explorer for copying and pasting Outlook data that is contained within an Outlook data file. You only use Windows Explorer to transfer the entire file from one location to another. Once you have transferred that file, you must then open it in Outlook and copy the data you need from it to the file that installation of Outlook is using. You're not alone. Microsoft made the transfer of Outlook data ridiculously complicated and counter-intuitive. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... As you wrote, and rightfully so, I didn't follow your instructions.....and I have no doubt your instructions are as clear as they can be....it is me, I just don't seem to get it. I understand how to create a new Data File. The steps that I can't seem to understand are the copy\Paste steps after Creating the New data File, and then Copying the Contacts file once its pasted into the laptop. When I copy and Paste I work with Folders or Files using Explorer and I think you are guiding me to Copy\Paste within Outlook in some manner(or at least Gordon's brief response to this posting where he wrote, it's all perfromed within Outlook)...and I don't know how to. I'm reading your instructions and instead of understanding the process you are directing me to follow, becuase of my knowledge of Copy\Paste using Explorer, I see, although I am sure the wrong way...but none the less how I understand Copying\Pasting that I copy the Contacts Folder from my Desktop and PASTE it into the Contacts Folder in my Laptop and Having Outlook opened, etc....well, best said again, I don't get it. Thanks for being so understanding...... "Russ Valentine [MVP-Outlook]" wrote: I posted the instructions as clearly and simply as I could. Is there some part that is unclear that I can clarify? -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... Like I wrote before, I don't get it. I do thank you for trying to assist me...I am certain its me...... "Russ Valentine [MVP-Outlook]" wrote: Then you didn't follow my instructions at all. Read them again. Follow them. You copy your Contacts Folder into the data file before you close Outlook. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... Your instructions " To create the data file, use File New Outlook Data File. Make sure you keep track of its name and location. Then copy your Contacts Folder into this file. Close Outlook." I went to the folder where the Data file I created, TRANSFER" was loacated C:\Usrers\XXXX\AppaData\Local\Microsoft\Outlook\Tr ansfer I then copied my Contact Folder off the Desktop PC, I went to open the Data file I created "Transfer" to paste the Contact Folder in. I got the warning message. "Russ Valentine [MVP-Outlook]" wrote: I've never seen such a warning. Exactly how did you transfer and open this file? -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... I am learning.......So I create a New Data file using Outlook on my Desktop (Again, I am Transfering Contacts from Desktop to Laptop).....and name it "Transfer" (Transfer.pst). Then copy the CONTACT Folder in the Desktop into Transfer.pst. When opening Transfer.pst a warning opens alerting you that if you open the file it can become Corupted???? So I did not proceed. But assuming you'll reply advising me to ignore the warning, or, set me straight, I'll copy and paste the entire Contact Folder from the Desktop into Transfer.pst. I'll close Outlook. I'll then paste this Transfer.pst file.....in a folder I'll create on the laptop and Name it TRANSFER. I'll open Outlook in my Laptop and open Transfer.pst...Outlook is still open......I'll go to the Transfer Folder\Transfer.pst, open it, copy the Contacts Folder. I'll go to the Contact Folder on my Laptop...and paste the Contact folder in it. When I click on the Address Book Icon in Outlook, my Contacts will be displayed. Now if I simply copied the Contacts Folder from my Desktop, and pasted it in my Contact Folder on my Laptop....the Transfer wouldn't work? If I have confused the issue\steps, or simply you feel I am not getting it, I wouldn't blame you at all for not replying. "Russ Valentine [MVP-Outlook]" wrote: They all apply to Outlook 2007 as well and they cover the instance in which you only want to transfer a portion of your data file. Summarizing the instructions: To create the data file, use File New Outlook Data File. Make sure you keep track of its name and location. Then copy your Contacts Folder into this file. Close Outlook. Copy this new data file and open it in the other installation (File Open Outlook Data File...). Then copy the Contacts from its Contacts Folder to the Contacts Folder in the current installation. -- Russ Valentine [MVP-Outlook] "denmarfl" wrote in message ... Sorry, I really didn't intend to offend anyone. I reviewed the links. They all referred to Outlook versions other than 2007, and all gave instructions to Backup\Transfer the .pst file....I only want to Transfer my "Contacts". I |
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