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#11
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How to Merge or Copy Outlook Contact Folders
The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to transfer Outlook data. That has never been sound advice, but the process has become too deeply flawed now to be of any use whatsoever. How to configure the address book view of Contacts is also documented several places, such as: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thank you Russ. I appreciate your insight. It's good to know what I did wrong. If you can tell me, I'd be interested in knowing how to do it right. Can you tell me, step by step, either 1. how to enable it to appear as a second contacts folder (or as a separate address book??)? I don't understand the difference between the address book (which is currently empty) and the Contacts, nor the difference between Contacts and My Contacts. OR 2. how to properly transfer Contacts to avoid such problems. Preferrably #1, since I would like to keep them separate, BUT have BOTH appear when I go to enter an address in a mail message. PS It's important to me to retain the organization of the dozen or so groupings of folders I am attempting to merge, and preferrably keep them separate from existing contacts, which are not subgrouped at all. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You never use import to transfer Outlook data unless you enjoy problems like this. Did you want to have a second Contacts Folder? If so, did you enable it to appear an an email address book in your address book view? -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... I've successfully imported Contacts from one computer to another, which also already has existing Contacts. The newly imported groups of Contacts (folders) show up under the existing Contacts (all under My Contacts). However, when I'm in a mail message and attempt to enter a contact address from the newly imported folder/group, it does not show up. Still, only the same old, original contacts (before import) are available. How can I either merge or copy the newly imported folders into the existing Contacts so they are available in a new mail messasge, wtihout having to do so one contact at a time? -- Karlo |
#12
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How to Merge or Copy Outlook Contact Folders
If you really want to have more than one Outlook data file in your profile
(hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to transfer Outlook data. That has never been sound advice, but the process has become too deeply flawed now to be of any use whatsoever. How to configure the address book view of Contacts is also documented several places, such as: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thank you Russ. I appreciate your insight. It's good to know what I did wrong. If you can tell me, I'd be interested in knowing how to do it right. Can you tell me, step by step, either 1. how to enable it to appear as a second contacts folder (or as a separate address book??)? I don't understand the difference between the address book (which is currently empty) and the Contacts, nor the difference between Contacts and My Contacts. OR 2. how to properly transfer Contacts to avoid such problems. Preferrably #1, since I would like to keep them separate, BUT have BOTH appear when I go to enter an address in a mail message. PS It's important to me to retain the organization of the dozen or so groupings of folders I am attempting to merge, and preferrably keep them separate from existing contacts, which are not subgrouped at all. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You never use import to transfer Outlook data unless you enjoy problems like this. Did you want to have a second Contacts Folder? If so, did you enable it to appear an an email address book in your address book view? -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... I've successfully imported Contacts from one computer to another, which also already has existing Contacts. The newly imported groups of Contacts (folders) show up under the existing Contacts (all under My Contacts). However, when I'm in a mail message and attempt to enter a contact address from the newly imported folder/group, it does not show up. Still, only the same old, original contacts (before import) are available. How can I either merge or copy the newly imported folders into the existing Contacts so they are available in a new mail messasge, wtihout having to do so one contact at a time? -- Karlo |
#13
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How to Merge or Copy Outlook Contact Folders
Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to transfer Outlook data. That has never been sound advice, but the process has become too deeply flawed now to be of any use whatsoever. How to configure the address book view of Contacts is also documented several places, such as: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thank you Russ. I appreciate your insight. It's good to know what I did wrong. If you can tell me, I'd be interested in knowing how to do it right. Can you tell me, step by step, either 1. how to enable it to appear as a second contacts folder (or as a separate address book??)? I don't understand the difference between the address book (which is currently empty) and the Contacts, nor the difference between Contacts and My Contacts. OR 2. how to properly transfer Contacts to avoid such problems. Preferrably #1, since I would like to keep them separate, BUT have BOTH appear when I go to enter an address in a mail message. PS It's important to me to retain the organization of the dozen or so groupings of folders I am attempting to merge, and preferrably keep them separate from existing contacts, which are not subgrouped at all. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You never use import to transfer Outlook data unless you enjoy problems like this. Did you want to have a second Contacts Folder? If so, did you enable it to appear an an email address book in your address book view? -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... I've successfully imported Contacts from one computer to another, which also already has existing Contacts. The newly imported groups of Contacts (folders) show up under the existing Contacts (all under My Contacts). However, when I'm in a mail message and attempt to enter a contact address from the newly imported folder/group, it does not show up. Still, only the same old, original contacts (before import) are available. How can I either merge or copy the newly imported folders into the existing Contacts so they are available in a new mail messasge, wtihout having to do so one contact at a time? -- |
#14
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How to Merge or Copy Outlook Contact Folders
You're the one who started this thread asking how to merge Contact Folders
(see the Subject). I've already answered how to do so. Having a single location for data is usually preferable because it makes searching, syncing and backing up easier. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to transfer Outlook data. That has never been sound advice, but the process has become too deeply flawed now to be of any use whatsoever. How to configure the address book view of Contacts is also documented several places, such as: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thank you Russ. I appreciate your insight. It's good to know what I did wrong. If you can tell me, I'd be interested in knowing how to do it right. Can you tell me, step by step, either 1. how to enable it to appear as a second contacts folder (or as a separate address book??)? I don't understand the difference between the address book (which is currently empty) and the Contacts, nor the difference between Contacts and My Contacts. OR 2. how to properly transfer Contacts to avoid such problems. Preferrably #1, since I would like to keep them separate, BUT have BOTH appear when I go to enter an address in a mail message. PS It's important to me to retain the organization of the dozen or so groupings of folders I am attempting to merge, and preferrably keep them separate from existing contacts, which are not subgrouped at all. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You never use import to transfer Outlook data unless you enjoy problems like this. Did you want to have a second Contacts Folder? If so, did you enable it to appear an an email address book in your address book view? -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... I've successfully imported Contacts from one computer to another, which also already has existing Contacts. The newly imported groups of Contacts (folders) show up under the existing Contacts (all under My Contacts). However, when I'm in a mail message and attempt to enter a contact address from the newly imported folder/group, it does not show up. Still, only the same old, original contacts (before import) are available. How can I either merge or copy the newly imported folders into the existing Contacts so they are available in a new mail messasge, wtihout having to do so one contact at a time? -- |
#15
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How to Merge or Copy Outlook Contact Folders
I must have missed your instructions on merging. Would you please provide
those. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You're the one who started this thread asking how to merge Contact Folders (see the Subject). I've already answered how to do so. Having a single location for data is usually preferable because it makes searching, syncing and backing up easier. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to transfer Outlook data. That has never been sound advice, but the process has become too deeply flawed now to be of any use whatsoever. How to configure the address book view of Contacts is also documented several places, such as: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thank you Russ. I appreciate your insight. It's good to know what I did wrong. If you can tell me, I'd be interested in knowing how to do it right. Can you tell me, step by step, either 1. how to enable it to appear as a second contacts folder (or as a separate address book??)? I don't understand the difference between the address book (which is currently empty) and the Contacts, nor the difference between Contacts and My Contacts. OR 2. how to properly transfer Contacts to avoid such problems. Preferrably #1, since I would like to keep them separate, BUT have BOTH appear when I |
#16
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How to Merge or Copy Outlook Contact Folders
It's still in the thread. Can you not read the thread?
This was the post: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I must have missed your instructions on merging. Would you please provide those. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You're the one who started this thread asking how to merge Contact Folders (see the Subject). I've already answered how to do so. Having a single location for data is usually preferable because it makes searching, syncing and backing up easier. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to transfer Outlook data. That has never been sound advice, but the process has become too deeply flawed now to be of any use whatsoever. How to configure the address book view of Contacts is also documented several places, such as: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thank you Russ. I appreciate your insight. It's good to know what I did wrong. If you can tell me, I'd be interested in knowing how to do it right. Can you tell me, step by step, either 1. how to enable it to appear as a second contacts folder (or as a separate address book??)? I don't understand the difference between the address book (which is currently empty) and the Contacts, nor the difference between Contacts and My Contacts. OR 2. how to properly transfer Contacts to avoid such problems. Preferrably #1, since I would like to keep them separate, BUT have BOTH appear when I |
#17
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How to Merge or Copy Outlook Contact Folders
I assume you are referring to #2.
2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. Would you please provide specific, step-by-step instructions for doing so? PS When I have attempted to COPY a folder, it creates a copy with the number 1. However, that newly copied folder still does not appear from within a mail message. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It's still in the thread. Can you not read the thread? This was the post: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I must have missed your instructions on merging. Would you please provide those. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You're the one who started this thread asking how to merge Contact Folders (see the Subject). I've already answered how to do so. Having a single location for data is usually preferable because it makes searching, syncing and backing up easier. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to |
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How to Merge or Copy Outlook Contact Folders
This is a simple copy and paste operation.
You wouldn't copy the folder of course. That would create a second folder. You copy the contents of the folder. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I assume you are referring to #2. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. Would you please provide specific, step-by-step instructions for doing so? PS When I have attempted to COPY a folder, it creates a copy with the number 1. However, that newly copied folder still does not appear from within a mail message. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It's still in the thread. Can you not read the thread? This was the post: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I must have missed your instructions on merging. Would you please provide those. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You're the one who started this thread asking how to merge Contact Folders (see the Subject). I've already answered how to do so. Having a single location for data is usually preferable because it makes searching, syncing and backing up easier. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if it is needed for successful migration of my contacts. Much appreciated -- Karlo "Russ Valentine [MVP-Outlook]" wrote: We post instructions on how to migrate Outlook data almost every day. When done properly all your organization will remain intact. The file you need is your Personal Folders file (*.pst) It's where all the mail, calendar, contacts etc are stored. Take a look at these pages for info on Outlook data backup or transfer: http://www.slipstick.com/config/backup.htm http://www.howto-outlook.com/Howto/backupandrestore.htm http://office.microsoft.com/en-us/as...771141033.aspx Note that some of the information on these pages is outdated and no longer applies to Outlook 2003 or 2007. Specifically: 1. Ignore any advice to copy your PST file to Outlook's default location to connect it to your profile. Doing so only corrupts your profile. Copy it anywhere BUT the default location and open it within your Outlook profile. 2. Ignore any advice that tells you to use export or import to |
#19
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How to Merge or Copy Outlook Contact Folders
When I open a folder, select all the contents and then right click, there is
no option to copy (only open, print, forward, mark..., delete, move). -- Karlo "Russ Valentine [MVP-Outlook]" wrote: This is a simple copy and paste operation. You wouldn't copy the folder of course. That would create a second folder. You copy the contents of the folder. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I assume you are referring to #2. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. Would you please provide specific, step-by-step instructions for doing so? PS When I have attempted to COPY a folder, it creates a copy with the number 1. However, that newly copied folder still does not appear from within a mail message. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It's still in the thread. Can you not read the thread? This was the post: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I must have missed your instructions on merging. Would you please provide those. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You're the one who started this thread asking how to merge Contact Folders (see the Subject). I've already answered how to do so. Having a single location for data is usually preferable because it makes searching, syncing and backing up easier. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if |
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How to Merge or Copy Outlook Contact Folders
Use any of the standard methods you would anywhere else:
1. Edit Select All Edit Copy to Folder... 2. Edit Select All Drag and drop -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... When I open a folder, select all the contents and then right click, there is no option to copy (only open, print, forward, mark..., delete, move). -- Karlo "Russ Valentine [MVP-Outlook]" wrote: This is a simple copy and paste operation. You wouldn't copy the folder of course. That would create a second folder. You copy the contents of the folder. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I assume you are referring to #2. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. Would you please provide specific, step-by-step instructions for doing so? PS When I have attempted to COPY a folder, it creates a copy with the number 1. However, that newly copied folder still does not appear from within a mail message. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It's still in the thread. Can you not read the thread? This was the post: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... I must have missed your instructions on merging. Would you please provide those. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: You're the one who started this thread asking how to merge Contact Folders (see the Subject). I've already answered how to do so. Having a single location for data is usually preferable because it makes searching, syncing and backing up easier. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Other than the inconvenience of having two separate folders are there any significant disadvantages to this approach? Is the preferrable alternative to merge the two. If so, how to I do that? At this point I'd like to do whatever is the most simple and retains my groupings. If I choose the two folder approach can it later be disabled and merged as one? -- Karlo "Russ Valentine [MVP-Outlook]" wrote: If you really want to have more than one Outlook data file in your profile (hard to know why you would), then just follow the well documented and frequently posted instructions for enabling secondary Contacts Folders to appear in your address book view: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... The problem is not having two folders, but rather not being able to access the contacts in the second one from a mail message. Again, this is my goal. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: It stands to reason that if you opened another PST file then you would have another PST file in your profile, right? If you didn't want another set of Personal Folders, then you have two choices of what to do next: 1. Use the PST file you opened as your default instead of the one you're using now, then close the one you're using now. 2. Copy the data you want from file you opened into the one you're using now, then close the one you opened. -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... Russ - Here's the Restore instructions I followed from the link you provided: Restore pst-file ....To restore your pst-file, copy the file to the location where you want to work with it like; D:\My Documents\My Outlook\Temp. If you restored from CD/DVD, make sure you uncheck the "Read Only" file attribute by right clicking the file and choosing Properties. Now open Outlook and connect to the file by choosing; File- Open- Outlook Data File… You can now check if the backup was successful and you made sure you backed up the right file. In the case of a real disaster, the original pst-file would be missing or be beyond repair. When the pst-file is missing, Outlook would have prompted you for the pst-file location. You then need to close Outlook and restore the file from backup to D:\My Documents\My Outlook as described above. Then start Outlook again and if prompted browse to the location of the pst-file. When the pst-file is beyond repair, Outlook will start with the message that it can’t be opened and that you need to run the Inbox Repair Tool (scanpst.exe). If scanpst.exe can’t fix the pst-file either, rename the corrupted pst-file to .old and you would now be in the situation that the pst-file went missing. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: Hard to know what you did wrong since we don't know what you did. Had you followed the instructions this would not have happened. State what you did instead. What are the "Resotre instructions?" -- Russ Valentine [MVP-Outlook] "karlo" wrote in message ... 1. I followed the Resotre instructions and ended up with a 3rd Personal Folders, but still those contacts are not viewable/available from a message. One difference I noticed this time in the now duplicate subfolders is how they are named. After each subfolder title it also has ...."in Personal Folders." For example: "Freinds - in Personal Folders." 2. Seems to be some confusion with the various pst files on my system. The primary data file more than doubled in size after the above action, so I assume it now contains the secondry file as well. Most concerning, I'm no longer able to locate the primary pst file by following the dierectory path indicated in Search mode. The path reads: Doc & Set/Karlo/Local Set/Appl Data/MS/Outlook. And yet, I get as far as my name and then there is no Local Settings. When I access Local Settings from a different path and follow it all the way through there is no pst file. I'd appreciate any fix you can suggest for these problems. -- Karlo "Russ Valentine [MVP-Outlook]" wrote: I'd start here as long as you ignore the sections on exporting and importing. They no longer apply and hopefully will be removed for the site some day. http://www.howto-outlook.com/Howto/backupandrestore.htm None of the recent updates will be necessary for you to do what you need. -- Russ Valentine [MVP-Outlook] "Karlo" wrote in message ... Thanks again Russ. Sounds like this might hit the spot. Which page/procuedure would you suggest I start with to accomplish my particular goal? Does it matter that I do not have SP3 for my XP? I'm trying to avoid IE7 since I've been told it conflicts with Quickbooks. If possible, I'd like to install SP3 without IE7 if you know anything about that, especially if |
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