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Autotext exclusive to a new template



 
 
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  #1  
Old January 25th, 2005, 04:39 AM
KM1
external usenet poster
 
Posts: n/a
Default Autotext exclusive to a new template

I am trying to creat autotext that will only be used and stored in a new
template I create. I can and have added new auto text to a new template,
however, it always appears in the global template as well. How can I get
Word 2003 to only accept autotext for only the new template I create and not
in the all active templates list??? Is this possible? If not the autotext
stored in
my active template list will become cluttered with mounds of autotext that
will never be used in any other documents. I have been able to add autotext
to the new template without it going into the normal template, however,
everything I add also appears in the all active templates list. If I delete
it from the all active templates list, it also removes it from the new
template I added.

--
KM1
  #2  
Old January 25th, 2005, 05:06 AM
Charles Kenyon
external usenet poster
 
Posts: n/a
Default

Answered in another newsgroup. Please do not multipost.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
I am trying to creat autotext that will only be used and stored in a new
template I create. I can and have added new auto text to a new template,
however, it always appears in the global template as well. How can I get
Word 2003 to only accept autotext for only the new template I create and
not
in the all active templates list??? Is this possible? If not the
autotext
stored in
my active template list will become cluttered with mounds of autotext that
will never be used in any other documents. I have been able to add
autotext
to the new template without it going into the normal template, however,
everything I add also appears in the all active templates list. If I
delete
it from the all active templates list, it also removes it from the new
template I added.

--
KM1



  #3  
Old January 25th, 2005, 05:37 PM
KM1
external usenet poster
 
Posts: n/a
Default

Charles,

Thank you for the response, however, I could not find the answere to my
question on these sites. I really need to know if it is even possible in
Word 2003 to add Autotext to a Document Template I create and not have it
show up in the list for all active templates. I am thinking that the all
active template list keeps all the autotext add-ins and from there they can
be or are applied to the template you want. This would mean that the list in
all active templates could get quite large. Especially when you include form
letters, addresses, common phrases & words, etc. So I would like to add
autotext that will be only specific to the template "I" create and not have
any of it in all active templates. (I do know that none of what I added so
far shows up in the normal.dot template, so that is good).

KM1

"Charles Kenyon" wrote:

Answered in another newsgroup. Please do not multipost.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
I am trying to creat autotext that will only be used and stored in a new
template I create. I can and have added new auto text to a new template,
however, it always appears in the global template as well. How can I get
Word 2003 to only accept autotext for only the new template I create and
not
in the all active templates list??? Is this possible? If not the
autotext
stored in
my active template list will become cluttered with mounds of autotext that
will never be used in any other documents. I have been able to add
autotext
to the new template without it going into the normal template, however,
everything I add also appears in the all active templates list. If I
delete
it from the all active templates list, it also removes it from the new
template I added.

--
KM1




  #4  
Old January 25th, 2005, 06:14 PM
Charles Kenyon
external usenet poster
 
Posts: n/a
Default

It will show up in the list for all active templates when a document
attached to your template is open since that is then one of the active
templates. When a document not attached to your template is open, it should
not show up. This assumes that your template is an attached document
template and not a global template.

You simply have to be careful when you create the AutoText to put it in your
template rather than in normal.dot. To do this you need to use the AutoText
dialog rather than simply a keyboard shortcut. Once you change the lookin
setting on this dialog it remains changed for your Word session (or at least
as long as the template is "open").

For more on the different kinds of templates, tabs on the file new dialog,
and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
Charles,

Thank you for the response, however, I could not find the answere to my
question on these sites. I really need to know if it is even possible in
Word 2003 to add Autotext to a Document Template I create and not have it
show up in the list for all active templates. I am thinking that the all
active template list keeps all the autotext add-ins and from there they
can
be or are applied to the template you want. This would mean that the list
in
all active templates could get quite large. Especially when you include
form
letters, addresses, common phrases & words, etc. So I would like to add
autotext that will be only specific to the template "I" create and not
have
any of it in all active templates. (I do know that none of what I added
so
far shows up in the normal.dot template, so that is good).

KM1

"Charles Kenyon" wrote:

Answered in another newsgroup. Please do not multipost.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
I am trying to creat autotext that will only be used and stored in a new
template I create. I can and have added new auto text to a new
template,
however, it always appears in the global template as well. How can I
get
Word 2003 to only accept autotext for only the new template I create
and
not
in the all active templates list??? Is this possible? If not the
autotext
stored in
my active template list will become cluttered with mounds of autotext
that
will never be used in any other documents. I have been able to add
autotext
to the new template without it going into the normal template, however,
everything I add also appears in the all active templates list. If I
delete
it from the all active templates list, it also removes it from the new
template I added.

--
KM1






  #5  
Old January 25th, 2005, 10:53 PM
KM1
external usenet poster
 
Posts: n/a
Default

Charles,

Thank you very much. Now that answers my question. So anytime I add an
autotext to my own template it will always show in all active templates. If
I were to open a blank document and then look in autotext it would not show
my additions in all active templates becasue the template I put it in is not
active (that is at least if I had originally added inot my template through
the autotext dialog box and not the shortcut key). So then, is there any
limit to the amount of autotext I can add or as to the length of each
autotext. For example, I highlighted a whole page of text while having the
template I created active and pulled up the auto text box dialog box. Then I
switched from all active templates to the template I created and clicked on
add. I was amazed that it took only the first few words of the selection and
added it to the auto text list. Then when I highlighted it in the box the
preview showed the whole page I had typaed. When I tried it out in my
template, after typing in those few words auto text had selected the whole
page popped into place.

So, is there a limit to the length of an autotext I can put int. I know the
line itself only allows for 255 characters but for what will be added to the
document, is there a limit. Also, Is there a limit to the number of items
autotext can support. Any further info would be grateful. Thanks

KM1

"Charles Kenyon" wrote:

It will show up in the list for all active templates when a document
attached to your template is open since that is then one of the active
templates. When a document not attached to your template is open, it should
not show up. This assumes that your template is an attached document
template and not a global template.

You simply have to be careful when you create the AutoText to put it in your
template rather than in normal.dot. To do this you need to use the AutoText
dialog rather than simply a keyboard shortcut. Once you change the lookin
setting on this dialog it remains changed for your Word session (or at least
as long as the template is "open").

For more on the different kinds of templates, tabs on the file new dialog,
and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
Charles,

Thank you for the response, however, I could not find the answere to my
question on these sites. I really need to know if it is even possible in
Word 2003 to add Autotext to a Document Template I create and not have it
show up in the list for all active templates. I am thinking that the all
active template list keeps all the autotext add-ins and from there they
can
be or are applied to the template you want. This would mean that the list
in
all active templates could get quite large. Especially when you include
form
letters, addresses, common phrases & words, etc. So I would like to add
autotext that will be only specific to the template "I" create and not
have
any of it in all active templates. (I do know that none of what I added
so
far shows up in the normal.dot template, so that is good).

KM1

"Charles Kenyon" wrote:

Answered in another newsgroup. Please do not multipost.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
I am trying to creat autotext that will only be used and stored in a new
template I create. I can and have added new auto text to a new
template,
however, it always appears in the global template as well. How can I
get
Word 2003 to only accept autotext for only the new template I create
and
not
in the all active templates list??? Is this possible? If not the
autotext
stored in
my active template list will become cluttered with mounds of autotext
that
will never be used in any other documents. I have been able to add
autotext
to the new template without it going into the normal template, however,
everything I add also appears in the all active templates list. If I
delete
it from the all active templates list, it also removes it from the new
template I added.

--
KM1






  #6  
Old January 26th, 2005, 01:01 AM
Suzanne S. Barnhill
external usenet poster
 
Posts: n/a
Default

There is (virtually) no limit to the length or character of an AutoText
entry. The name (as you have found) is limited, but the name doesn't have to
be the first part of the text; it is better to assign your own name, one
whose first four characters will be unique, so that you can type the first
four characters, get an AutoComplete tip, and press Enter to insert the
AutoText.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"KM1" wrote in message
...
Charles,

Thank you very much. Now that answers my question. So anytime I add an
autotext to my own template it will always show in all active templates.

If
I were to open a blank document and then look in autotext it would not

show
my additions in all active templates becasue the template I put it in is

not
active (that is at least if I had originally added inot my template

through
the autotext dialog box and not the shortcut key). So then, is there any
limit to the amount of autotext I can add or as to the length of each
autotext. For example, I highlighted a whole page of text while having

the
template I created active and pulled up the auto text box dialog box.

Then I
switched from all active templates to the template I created and clicked

on
add. I was amazed that it took only the first few words of the selection

and
added it to the auto text list. Then when I highlighted it in the box the
preview showed the whole page I had typaed. When I tried it out in my
template, after typing in those few words auto text had selected the whole
page popped into place.

So, is there a limit to the length of an autotext I can put int. I know

the
line itself only allows for 255 characters but for what will be added to

the
document, is there a limit. Also, Is there a limit to the number of items
autotext can support. Any further info would be grateful. Thanks

KM1

"Charles Kenyon" wrote:

It will show up in the list for all active templates when a document
attached to your template is open since that is then one of the active
templates. When a document not attached to your template is open, it

should
not show up. This assumes that your template is an attached document
template and not a global template.

You simply have to be careful when you create the AutoText to put it in

your
template rather than in normal.dot. To do this you need to use the

AutoText
dialog rather than simply a keyboard shortcut. Once you change the

lookin
setting on this dialog it remains changed for your Word session (or at

least
as long as the template is "open").

For more on the different kinds of templates, tabs on the file new

dialog,
and locations of templates folders see
http://addbalance.com/usersguide/templates.htm.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
Charles,

Thank you for the response, however, I could not find the answere to

my
question on these sites. I really need to know if it is even possible

in
Word 2003 to add Autotext to a Document Template I create and not have

it
show up in the list for all active templates. I am thinking that the

all
active template list keeps all the autotext add-ins and from there

they
can
be or are applied to the template you want. This would mean that the

list
in
all active templates could get quite large. Especially when you

include
form
letters, addresses, common phrases & words, etc. So I would like to

add
autotext that will be only specific to the template "I" create and not
have
any of it in all active templates. (I do know that none of what I

added
so
far shows up in the normal.dot template, so that is good).

KM1

"Charles Kenyon" wrote:

Answered in another newsgroup. Please do not multipost.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"KM1" wrote in message
...
I am trying to creat autotext that will only be used and stored in a

new
template I create. I can and have added new auto text to a new
template,
however, it always appears in the global template as well. How can

I
get
Word 2003 to only accept autotext for only the new template I

create
and
not
in the all active templates list??? Is this possible? If not the
autotext
stored in
my active template list will become cluttered with mounds of

autotext
that
will never be used in any other documents. I have been able to add
autotext
to the new template without it going into the normal template,

however,
everything I add also appears in the all active templates list. If

I
delete
it from the all active templates list, it also removes it from the

new
template I added.

--
KM1







 




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