If this is your first visit, be sure to check out the FAQ by clicking the link above. You may have to register before you can post: click the register link above to proceed. To start viewing messages, select the forum that you want to visit from the selection below. |
|
|
|
Thread Tools | Display Modes |
#11
|
|||
|
|||
Managing Long Documents
Hi Rhino,
The document is 1077 pages of pure text. There are no separations between the "chapters" other than the text "Chapter 1: Foo", "Chapter 2: Bar", etc. Therefore, there is no Document Map. If I go to the effort of formatting the document properly, I assume that I will have a proper DocumentMap by the end of the process but that doesn't help me now. It shouldn't take more than a few minutes to apply, say, Heading 1 to all your Chapter titles (and Heading 2 to your chapter subsections, if you want). Especially since you can use a Find for "chapter" to navigate to them. That will be enough to let you use the doc map. It's worth the effort. Actually, if you turn on the Doc Map (View | Doc Map), Word might even recognize your chapter headings and put them in there. You can try it. More information: How to Use the Doc Map http://www.shaunakelly.com/word/documentmap/index.html Use Built-in Heading Styles http://www.shaunakelly.com/word/numb...ingStyles.html -- Daiya Mitchell, MVP Mac/Word Word FAQ: http://www.word.mvps.org/ MacWord Tips: http://www.word.mvps.org/MacWordNew/ What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/ |
#12
|
|||
|
|||
Managing Long Documents
Yes, you are correct: once you have applied the built-in Heading series
styles, Document Map will work. The "bloat" you are seeing is probably coming from the Master Document underpinnings (extra code inserted to enable Master Documents to work...) I am not sure whether Master Documents is a "Religious Argument", but I can pretty much guarantee that you will find yourself conversing with or taking in vain the name of the Deity if you continue editing a master document :-) Make sure your backup strategy is bullet-proof :-) Now, Word should not be "sagging" with half a gig of memory on a document that's only four megs. As others have said, to work comfortably in long documents: 1) Word in Normal view 2) Turn off everything Automatic, particularly Live Word Count, Smart Tags etc. 3) Do not allow tables to span more than about 20 pages. 4) Use linked pictures, not embedded pictures. 5) Quit all applications other than Word 6) If you have two physical hard drives, move your paging file to the device that does NOT contain Windows. 7) Assign a contiguous paging file 1.5 times the memory size and of fixed size. Word should "slow" a little at about 1,000 pages, but it should stay with you up to around 5,500 pages. As you replace direct formatting with style-based formatting, the file size ought to shrink slightly. Hope this helps On 8/2/06 9:58 AM, in article , "Rhino" wrote: "PeterMcC" wrote in message ... Robert M. Franz (RMF) wrote in Hi Rhino Rhino wrote: Is there anything I can do to make it easier to scroll within large documents? Just a note to add to RMF's post - have you tried navigating via the Document Map function? The document is 1077 pages of pure text. There are no separations between the "chapters" other than the text "Chapter 1: Foo", "Chapter 2: Bar", etc. Therefore, there is no Document Map. If I go to the effort of formatting the document properly, I assume that I will have a proper DocumentMap by the end of the process but that doesn't help me now. Or am I misunderstanding your point? -- Rhino -- Please reply to the newsgroup to maintain the thread. Please do not email me unless I ask you to. John McGhie Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer Sydney, Australia +61 (0) 4 1209 1410 |
#13
|
|||
|
|||
Managing Long Documents
Rhino wrote in
"PeterMcC" wrote in message ... Robert M. Franz (RMF) wrote in Hi Rhino Rhino wrote: Is there anything I can do to make it easier to scroll within large documents? Just a note to add to RMF's post - have you tried navigating via the Document Map function? The document is 1077 pages of pure text. There are no separations between the "chapters" other than the text "Chapter 1: Foo", "Chapter 2: Bar", etc. Therefore, there is no Document Map. If I go to the effort of formatting the document properly, I assume that I will have a proper DocumentMap by the end of the process but that doesn't help me now. Or am I misunderstanding your point? I appreciate that we all have our own ways of working; however, it is normally considered prudent to _start_ with a properly structured hierarchical outline. It pays dividends in many areas and, almost as an unlooked-for bonus, it means that you can use the Document Map and Outline view. -- PeterMcC If you feel that any of the above is incorrect, inappropriate or offensive in any way, please ignore it and accept my apologies. |
#14
|
|||
|
|||
Managing Long Documents
We are talking about 5500 images.
Bert. "PeterMcC" wrote in message ... Bert wrote in "PeterMcC" wrote in message ... Robert M. Franz (RMF) wrote in Hi Rhino Rhino wrote: Is there anything I can do to make it easier to scroll within large documents? Just a note to add to RMF's post - have you tried navigating via the Document Map function? Can you explain this further. I have a file over 3000 pages and 300 MB in size. Now I can cut it in chapters, that iswhat I do, but when I am finished I need to put the whole document together for the index and compile to pdf file. The problems start here. Sorry, Bert - my comment only helps with making it easier to navigate large documents. I'm a little surprised at the size of the file though - 100KB per page seems rather large. If that's caused by images, have you thought about leaving placeholders for them until the final version? -- PeterMcC If you feel that any of the above is incorrect, inappropriate or offensive in any way, please ignore it and accept my apologies. |
#15
|
|||
|
|||
Managing Long Documents
If you can insert the images as links it will go a long way toward making
the document more manageable until you convert to pdf. -- Charles Kenyon Word New User FAQ & Web Directory: http://addbalance.com/word Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://addbalance.com/usersguide See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Bert" wrote in message ... We are talking about 5500 images. Bert. "PeterMcC" wrote in message ... Bert wrote in "PeterMcC" wrote in message ... Robert M. Franz (RMF) wrote in Hi Rhino Rhino wrote: Is there anything I can do to make it easier to scroll within large documents? Just a note to add to RMF's post - have you tried navigating via the Document Map function? Can you explain this further. I have a file over 3000 pages and 300 MB in size. Now I can cut it in chapters, that iswhat I do, but when I am finished I need to put the whole document together for the index and compile to pdf file. The problems start here. Sorry, Bert - my comment only helps with making it easier to navigate large documents. I'm a little surprised at the size of the file though - 100KB per page seems rather large. If that's caused by images, have you thought about leaving placeholders for them until the final version? -- PeterMcC If you feel that any of the above is incorrect, inappropriate or offensive in any way, please ignore it and accept my apologies. |
|
Thread Tools | |
Display Modes | |
|
|
Similar Threads | ||||
Thread | Thread Starter | Forum | Replies | Last Post |
Attaching Code | DS | General Discussion | 2 | August 22nd, 2005 11:21 PM |
more than 3 conditions in conditional formatting - possible? | rob curtis | General Discussion | 11 | August 17th, 2005 04:02 PM |
Date & Time | mully | New Users | 4 | May 23rd, 2005 11:56 AM |
clock | Wildman | Worksheet Functions | 2 | April 26th, 2005 10:31 AM |
Troubleshoot the SendObject method | Nikky_Pickles | General Discussion | 1 | August 30th, 2004 07:40 AM |