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Labels-single spacing - how to make default Word 2007



 
 
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  #31  
Old October 5th, 2007, 06:21 AM posted to microsoft.public.word.pagelayout
Graham Mayor
external usenet poster
 
Posts: 18,297
Default Labels-single spacing - how to make default Word 2007

No-one here works for or speaks for Microsoft.

I provide Word support for users both in these forums and on my web site at
my own expense and in my own time. Neither do I have much time for anonymous
whingers, who jump into someone elses thread to make their own petty points,
or for Word Perfect users who come here to report how hard done to they are,
by having to work for an organisation that makes them use a different
product. If you have an issue with your employers take it up with them.

If you want free user peer group support you take on the rough and tumble of
the user forums. If you want manufacturer's help desk support then I am sure
Microsoft would be happy to take your money.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



COSMO wrote:
IF YOU DON'T LIKE PROVIDING COURTEOUS SERVICE TO THE NUMEROUS
QUESTIONS ASKED, LOOK FOR ANOTHER JOB.

If my business found out an employee was treating a customer in the
inane fashion you did by telling them to use another product, that
employee would be terminated for cause, and immediately escorted out
by security forces.

Having a bad day? Don't come to work and take it out on the valued
customer that used/purchased your MSloth products.

Indeed, have you no shame?


Cosmo



"Graham Mayor" wrote:

It is nothing to do with single spacing, but with inter-paragarph
spacing. The default setting for normal style (used for labels) is
to have 12 points of space after each paragraph and it is that that
appears to show the double spacing on the labels (the address lines
each being a paragraph).

It seems odd that Microsoft swapped Normal style and the No spaced
stype while leaving normal as the default style for labels. They
would have been better creating a normal spaced style and left
normal unspaced as in previous versions. You can make these changes
if you wish as long as you remember to save them in normal.dot.

If you don't like Microsoft products there are alternatives you can
buy.

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Well, I changed my "normal" style to be single spaced a while ago so
that doesn't seem to be the solution and I don't use the address
block for the merges, I put in each separate field. So what I'm
hearing, is there is no way to set the default label document to be
single spaced?! I have an office of 21 people that use Word merges
with Access and I'd really like to be able to tell them how to
configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou
decisions on what they think people should use. Office 2007 is a
prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly
you have the paragraph spacing in the Normal style set to have
12pts after it and because the elements of the address are in
separate paragraphs, they appear to be double spaced.

You may also be using the addressblock which has each element of
the address in a separate paragraph. Instead of doing that, just
insert the individual merge fields into the label in the
configuration that you want them, separating each with a new line
feed (Shift+Enter) rather than a carriage return if you want to
retain the space between paragraphs in your Normal style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of
my services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space
for all new documents. However, this doesn't seem to hold true
when trying to do a
mail merge with labels??!!?? I can't seem to find a way to change
the default label document - if there is such an animal.... I
want all my documents to be single spaced - labels, envelopes,
letters etc. - I want it
to be the default (don't want to manually change each and every
document I create). If I choose to change to a different
paragraph style, I will! I don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT



  #32  
Old October 5th, 2007, 04:07 PM posted to microsoft.public.word.pagelayout
Beth Melton
external usenet poster
 
Posts: 2,566
Default Labels-single spacing - how to make default Word 2007

Continued responses such as these will paint you as nothing more than a
troll and we don't feed trolls around here. Not even those who find
themselves with a problem and come crawling back seeking help. Once a troll
always a troll.

Now, if you aren't a troll and have come here seeking help then my
suggestion to you is to stop behaving like one. We aren't a bunch of
Microsoft cheerleaders. We're nothing more than users, just like you, who
are here to learn more about the applications we are using, either by
personal preference or forced usage. At the same time we don't want a bunch
of negative bs being tossed around. This is a friendly environment and we
strive to keep it that way.

So it's your choice, change the attitude and you'll be welcome here. There a
several around here that are or were in your shoes so I'm sure you'll fit
in. :-)

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton

"COSMO" wrote in message
...
Good response re MSloth thinking we should follow their piper.

Unfortunately, I am stuck in a campus environment using MSloth 2007, and
I am a true died-in-the-wool user of Corel WordPerfect---have been since
before they were known as WP.

cosmo

"Icemaiden" wrote:

Well, I changed my "normal" style to be single spaced a while ago so that
doesn't seem to be the solution and I don't use the address block for the
merges, I put in each separate field. So what I'm hearing, is there is
no
way to set the default label document to be single spaced?! I have an
office
of 21 people that use Word merges with Access and I'd really like to be
able
to tell them how to configure their software to work correctly.

Sometimes I really dislike Microsoft with their holier-than-thou
decisions
on what they think people should use. Office 2007 is a prime example!

Thanks.

LT

"Doug Robbins - Word MVP" wrote:

Are you talking about line spacing or paragraph spacing. Possibly you
have
the paragraph spacing in the Normal style set to have 12pts after it
and
because the elements of the address are in separate paragraphs, they
appear
to be double spaced.

You may also be using the addressblock which has each element of the
address
in a separate paragraph. Instead of doing that, just insert the
individual
merge fields into the label in the configuration that you want them,
separating each with a new line feed (Shift+Enter) rather than a
carriage
return if you want to retain the space between paragraphs in your
Normal
style.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

"Icemaiden" wrote in message
...
I've set my default template/document in Word 2007 to single space
for all
new documents. However, this doesn't seem to hold true when trying
to do
a
mail merge with labels??!!?? I can't seem to find a way to change
the
default label document - if there is such an animal.... I want all
my
documents to be single spaced - labels, envelopes, letters etc. - I
want
it
to be the default (don't want to manually change each and every
document I
create). If I choose to change to a different paragraph style, I
will! I
don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT






  #33  
Old May 20th, 2008, 12:14 AM posted to microsoft.public.word.pagelayout
mist
external usenet poster
 
Posts: 6
Default Labels-single spacing - how to make default Word 2007



"Beth Melton" wrote:

Now, the note wasn't offending. ;-)

This is one of those areas I fought hard for during the beta. Originally,
the new default spacing infiltrated *everything*. Labels, envelopes, you
name it. Thankfully Microsoft did listen to the feedback and changed the
behaviors. I suspect there were a few areas that were missed (I'm still
wondering what happened to labels when you use mail merge...) but as a whole
I'm happy with the changes they made. I suspect that's why I wanted to see
the corrections made to your page since it is a 'win' for user feedback. :-)

Also, as for changing everything back to the way it was, instead of
modifying styles and such, you can simply switch to the Word 2003 style set.
This is available under Change Styles/Style Sets. After you select "Word
2003" in the Style Set list, if you want to use it as your default then
click the Change Styles button again and then click "Set as Default".

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Graham Mayor" wrote in message
...
I have now re-written the offending paragraph -
http://www.gmayor.com/merge_labels_w...2007.htm#Note:
which should now cover what is supposed to happen and what I see happening


--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Graham Mayor wrote:
This is not the behaviour I see here - at least not consistently

Here the default setting for the Normal paragraph style is to have 10
points of space after, and multiple line spacing is set to 1.15.

There is another style in the default set called 'No Spacing' which
is what I would have expected 'Normal. to be.

Normal style is used by default in tables - and this isn't a beta
copy of Word (I skipped the beta process entirely) and is tested for
the purpose of clarification in its safe mode - so tables have added
space.
However there is some additional behaviour going on here, which seems
a tad hit and miss. Sometimes when you insert and address into the
labels tool window, the address is posted into the label (new
document) with added space and then it is reformatted to remove the
extra padding. Other times it doesn't do that and the spacing
remains. It all seems a tad flaky to me.
I will however return to that disputed paragraph and make some change
based on what I find.

Removing the space from the normal style and creating a new style
with the spacing (I renamed the No Spacing style after I added the
spacing to it) removes the anomaly, and as this was how Word was
setup through its recent versions, I fail to see why they changed it
to complicate matters.

Beth Melton wrote:
I pointed this out to you in my previous reply regarding the behavior
of lables in Word 2007 but I'll mention it again. ;-)

On your page you have this note:

"Microsoft appears to have retained the default use of the 'normal'
paragraph style to format tables; however, in Word 2007, the normal
paragraph style has added spacing. This will result in extra spacing
between the lines of the addresses on the labels when created using
the label tool..."

Technically this statement is incorrect. By default, Word 2007 does
not add any additional spacing, not between paragraphs or line
spacing, on labels you create using the Labels command on the
Mailings tab. Now, if *you* modify your Normal style and add extra
spacing then in this scenario that spacing will also be added to the
labels. I suspect this is why you are seeing this behavior.

Note that one of the beta versions did include the additional space
but due to feedback they received this behavior was changed in RTM.

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Graham Mayor" wrote in message
...
I don't intentionally post misleading information on my web site, so
OK, I'll bite. What is wrong with the information as it now stands?
I have checked my comments using Word 2007 in its safe mode, but I
will concede that it is possible to get so close to a project that
you miss things or misinterpret things that others see.

I have added a paragraph at the start of the page as it would appear
that I am advocating sticking to ancient ways, whereas my intention
was to show that they were still available. I have also added a
hyperlink to allow readers to jump over the following section.

I am not using nor ever have used the beta version?

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org



Beth Melton wrote:
Incidentally, there is still some misinformation on your page
regarding Word 2007 labels.

Do you happen to still be using a beta version?

Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.

~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP

Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/boo...x#AboutTheBook

Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/

"Graham Mayor" wrote in message
...
I made the changes to my web site yesterday, which you may find of
interest - All your users would have to do is save the formatted
merge source document and attach the data file as required
(assuming the same field names)
http://www.gmayor.com/merge_labels_with_word_2007.htm

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org


Icemaiden wrote:
Thanks you both, Beth and Graham, I was starting to think I was
totally missing something and was nuts. I will direct users to
make a default template to use and maybe MS will add something in
the future so this won't be necessary! :-)

Thanks for your time!

LT

"Graham Mayor" wrote:

OK - I see what you mean.

I had prepared my web page
http://www.gmayor.com/merge_labels_with_word_2007.htm based on
the default settings of Word 2007 and noted in it the problem
with spacing of the addresses. I subsequently modified the
normal style which is used as in previous versions as the
default for tables and took it as read that it would apply also
to tables created as part of mail merge - which as you point out
it doesn't. Although the suggestions on my web page for dealing
with the spacing remain valid, the reasons don't so I will have
to re-address that over the weekend

--

Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site http://word.mvps.org




Beth Melton wrote:
Have you actually tried this in Word 2007 and *mail merge*
labels, Graham??
Regular labels are fine and they automatically use no spacing
with no need to modify the defaults. It's when using mail merge
this occurs. As soon as you select Labels as the main document
type, space *before* each paragraph and single space are added
as direct formatting. The new defaults use 10 pts space after
(not 12) and 1.15 lines between.
Additional Notes:
- When using Outlook 2007, Word is irrelevant since Outlook no
longer uses Winword.exe and does not use Normal.dotm.
- If you want to avoid the issues with table styles, and other
style nuances we experienced in past versions, then you should
modify the Document Defaults and leave the Normal style
unmodified. - The Normal template for Word 2007 is always
Norma.dotm - never Normal.dotx.

~Beth Melton

"Graham Mayor" wrote in message
...
The normal template in Word 2007 will be normal.dotm (or dotx)
rather than normal.dot which was for earlier versions, and
suggests that you are editing the wrong file. It is certainly
possible to set the normal style to have no space before or
after and thus have labels which match. Right click 'Normal'
on the home tab. Choose 'Modify'. Remove spacing from the
paragraph formatting options. Check the 'new documents based
on this style' check box and when you close out of Word (plus
Outlook if running) , save the normal template when prompted.






  #34  
Old February 23rd, 2010, 03:25 AM posted to microsoft.public.word.pagelayout
NANABANANA
external usenet poster
 
Posts: 2
Default Labels-single spacing - how to make default Word 2007



"Icemaiden" wrote:

I've set my default template/document in Word 2007 to single space for all
new documents. However, this doesn't seem to hold true when trying to do a
mail merge with labels??!!?? I can't seem to find a way to change the
default label document - if there is such an animal.... I want all my
documents to be single spaced - labels, envelopes, letters etc. - I want it
to be the default (don't want to manually change each and every document I
create). If I choose to change to a different paragraph style, I will! I
don't want MS to choose for me.

Help!?!?!
Thanks. :-)
LT

 




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