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Numbered style bug in Word 2007?



 
 
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  #11  
Old February 16th, 2009, 05:40 PM posted to microsoft.public.word.pagelayout
PamC via OfficeKB.com
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Posts: 585
Default Numbered style bug in Word 2007?

I got this to work properly by carefully redoing the "formatting for number"
(after several tries).
The Para 2 number must include level 1.
The Para 3 number must include levels 1 and 5.
The Para 4 number must include levels 1, 5, and 6.

PamC



wrote:
Imagine that you first create three new styles. Call them paragraph 2,
3, 4. Never mind the formatting at this point. You can base them on
nothing. It doesn't really matter. I've tried basing them on headings,
but the problems still occurs.

Now create a new multilevel list style. Link level 1 to Heading 1. Use
the numbering type: 1, 2, 3. The result is "1 Heading 1".
Link level 2 to Heading 2. Here you include previous level 1, put a
period and then use numbering typ 1, 2, 3. The result is "1.1 Heading
2"
Link level 3 to Heading 3. Include level 1 and 2 and use the numbering
type 1, 2, 3. The result is "1.1.1 Heading 3".
And so on for level 4 resulting in "1.1.1.1 Heading 4"
Now on level 5, we link it to paragraph 2. Include previous level 1,
resulting in "1.1 paragraph 2"
On level 6 we get "1.1.1 paragraph 3"
On level 7 we get "1.1.1.1" paragraph 4".

In order to not get a hideous list we can indent all levels to 1,5
cm ;-)

So far it looks good. I thought it worked at this point. But when you
try it, try typing a heading 1, underneath it paragraph 2, then
paragraph 2 again. Then paragraph 3. This is where I run into
problems. What I get is this:
1 Heading 1
1.1 Paragraph 2
1.2 Paragraph 2
1.1.1 Paragraph 3 (This should be 1.2.1, like it is with the
headings).

I hope this was clear. It's easier with screen dumps or the actual
file. Please let me know if I can e-mail it to you.

Thanks!

Ã…sa


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  #12  
Old February 16th, 2009, 08:35 PM posted to microsoft.public.word.pagelayout
[email protected]
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Posts: 1
Default Numbered style bug in Word 2007?

YES!

[Watch me give you a standing ovation]

It seems very logical now and it works. Funny though that my way
worked well in Word 2003. But maybe my way was always wrong? Thank you
so much for this.

Åsa Cronqvist
  #14  
Old February 16th, 2009, 09:50 PM posted to microsoft.public.word.pagelayout
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Posts: 15
Default Numbered style bug in Word 2007?

Pam, if you're still reading this - I have another question related to
this.

Imagine that I have two more levels in this list style. Level 8 is an
"i-list" and Level 9 is an "a-list", like this.

(i) apples
(ii) bananas

and the other:

(a) apples
(b) bananas

The reason for having them in the same list as the others is that I
want them to restart after a heading. This works fine. My only problem
is that I also want a numbered list:

1. apples
2. bananas

I want this list to restart after a heading. But I can only use nine
levels.

Any ideas?
  #15  
Old February 17th, 2009, 03:55 AM posted to microsoft.public.word.pagelayout
PamC via OfficeKB.com
external usenet poster
 
Posts: 585
Default Numbered style bug in Word 2007?

Ã…sa,

Well, you can have more than one list style in a W2007 document. But for
your situation you'd have to be able to set a restart for a level in another
list style. I'm not sure that's possible. You only need one more level, so
if you could reduce the number of sublist levels to heading 1, you'd be able
to get the last sublist level into the list. I'm interesting in knowing how
it works out.

Pam


wrote:
Pam, if you're still reading this - I have another question related to
this.

Imagine that I have two more levels in this list style. Level 8 is an
"i-list" and Level 9 is an "a-list", like this.

(i) apples
(ii) bananas

and the other:

(a) apples
(b) bananas

The reason for having them in the same list as the others is that I
want them to restart after a heading. This works fine. My only problem
is that I also want a numbered list:

1. apples
2. bananas

I want this list to restart after a heading. But I can only use nine
levels.

Any ideas?


--
Message posted via
http://www.officekb.com

  #16  
Old February 17th, 2009, 10:56 AM posted to microsoft.public.word.pagelayout
Stefan Blom
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Posts: 8,433
Default Numbered style bug in Word 2007?

I'm glad you got it sorted. But note that it is very easy to get it wrong,
since you cannot tell (by inspection) which number represents which level in
the outline. Also, Word interprets the hierarchy of outline numbering very
strictly; if you apply a lower level heading before a higher level one, the
numbering will often be incorrect.

--
Stefan Blom
Microsoft Word MVP



wrote in message
...
YES!

[Watch me give you a standing ovation]

It seems very logical now and it works. Funny though that my way
worked well in Word 2003. But maybe my way was always wrong? Thank you
so much for this.

Åsa Cronqvist



  #17  
Old February 17th, 2009, 11:20 AM posted to microsoft.public.word.pagelayout
Stefan Blom
external usenet poster
 
Posts: 8,433
Default Numbered style bug in Word 2007?

The alternative is to insert SEQ fields. You can have them restart after a
bult-in heading style by adding the \s switch to the SEQ field code. For
example, the following field:

{ SEQ test \* alphabetic \s 1 }

would produce a sequence of letters a, b, c, ...; it will restart when the
field follows a *built-in* Heading 1 paragraph. (For a sequence of roman
numerals, use \* roman instead of \* alphabetic.)

To create a SEQ field, you can press Ctrl+F9; Word inserts field delimiters,
{ }. Type the code as shown. The "test" part is the identifier, which
identifies fields belonging to the same sequence. Choose an identifier that
makes sense to you.

To update the result of the field at the insertion point, press F9, and to
show/hide field codes, press Alt+F9.

You can use copy and paste whenever you want to duplicate a field.

Note that SEQ fields do not update automatically, which will be especially
apparent if you used copy and paste to duplicate them. You can force an
update of fields by switching to Print Preview and then back to your current
view.

--
Stefan Blom
Microsoft Word MVP



"PamC via OfficeKB.com" u43222@uwe wrote in message
news:91d25711573d8@uwe...
Åsa,

Well, you can have more than one list style in a W2007 document. But for
your situation you'd have to be able to set a restart for a level in
another
list style. I'm not sure that's possible. You only need one more level,
so
if you could reduce the number of sublist levels to heading 1, you'd be
able
to get the last sublist level into the list. I'm interesting in knowing
how
it works out.

Pam


wrote:
Pam, if you're still reading this - I have another question related to
this.

Imagine that I have two more levels in this list style. Level 8 is an
"i-list" and Level 9 is an "a-list", like this.

(i) apples
(ii) bananas

and the other:

(a) apples
(b) bananas

The reason for having them in the same list as the others is that I
want them to restart after a heading. This works fine. My only problem
is that I also want a numbered list:

1. apples
2. bananas

I want this list to restart after a heading. But I can only use nine
levels.

Any ideas?


--
Message posted via
http://www.officekb.com






  #18  
Old February 17th, 2009, 11:57 AM posted to microsoft.public.word.pagelayout
Stefan Blom
external usenet poster
 
Posts: 8,433
Default Numbered style bug in Word 2007?

And for more on the SEQ field, see this article:

Field codes: Seq (Sequence) field
http://office.microsoft.com/en-us/wo...CH061047291033

--
Stefan Blom
Microsoft Word MVP



"Stefan Blom" wrote in message
...
The alternative is to insert SEQ fields. You can have them restart after a
bult-in heading style by adding the \s switch to the SEQ field code. For
example, the following field:

{ SEQ test \* alphabetic \s 1 }

would produce a sequence of letters a, b, c, ...; it will restart when the
field follows a *built-in* Heading 1 paragraph. (For a sequence of roman
numerals, use \* roman instead of \* alphabetic.)

To create a SEQ field, you can press Ctrl+F9; Word inserts field
delimiters,
{ }. Type the code as shown. The "test" part is the identifier, which
identifies fields belonging to the same sequence. Choose an identifier
that
makes sense to you.

To update the result of the field at the insertion point, press F9, and to
show/hide field codes, press Alt+F9.

You can use copy and paste whenever you want to duplicate a field.

Note that SEQ fields do not update automatically, which will be especially
apparent if you used copy and paste to duplicate them. You can force an
update of fields by switching to Print Preview and then back to your
current
view.

--
Stefan Blom
Microsoft Word MVP



"PamC via OfficeKB.com" u43222@uwe wrote in message
news:91d25711573d8@uwe...
Åsa,

Well, you can have more than one list style in a W2007 document. But for
your situation you'd have to be able to set a restart for a level in
another
list style. I'm not sure that's possible. You only need one more level,
so
if you could reduce the number of sublist levels to heading 1, you'd be
able
to get the last sublist level into the list. I'm interesting in knowing
how
it works out.

Pam


wrote:
Pam, if you're still reading this - I have another question related to
this.

Imagine that I have two more levels in this list style. Level 8 is an
"i-list" and Level 9 is an "a-list", like this.

(i) apples
(ii) bananas

and the other:

(a) apples
(b) bananas

The reason for having them in the same list as the others is that I
want them to restart after a heading. This works fine. My only problem
is that I also want a numbered list:

1. apples
2. bananas

I want this list to restart after a heading. But I can only use nine
levels.

Any ideas?


--
Message posted via
http://www.officekb.com










  #19  
Old February 17th, 2009, 03:07 PM posted to microsoft.public.word.pagelayout
[email protected]
external usenet poster
 
Posts: 15
Default Numbered style bug in Word 2007?

I feel a little stupid now, but I don't understand how I should use
this.

I am familiar with fields and how to insert them and how to see field
codes.

But in this case when I have a template that I've made for regular
users to use. I don't know beforehand where in the document they will
use a numbered list. Where do I type this field information? Somewhere
in the document? I don't understand.

Åsa
  #20  
Old February 17th, 2009, 03:22 PM posted to microsoft.public.word.pagelayout
[email protected]
external usenet poster
 
Posts: 15
Default Numbered style bug in Word 2007?

I looked at the link you provided (http://office.microsoft.com/en-us/
word/HP051861901033.aspx?pid=CH061047291033) and it says:

"The easiest way to insert SEQ fields to number tables, figures, and
other items in a document is to use the Caption command (Insert menu,
Reference submenu). "

In other words, I need to create an extra button for this? I wouldn't
get this style to appear along with my other styles?

In this case I find it better to include my tenth style with the
others and add an extra button for "restart numbering", which is what
I was trying to avoid in the first place.

Is this the best I can do?

Åsa
 




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