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#1
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Auto Text
I'm not sure that this is the place to ask this question
but nothing else matches. My Medical Records department uses Word 2000 for transcription. They often have "canned" text that needs to be typed over and over again in different documents but the auto text and/or auto correct in Word 2000 does not allow for paragraphs of text (some of these canned comments are quite long). Does anyone know of an easy way to deal with this type of problem other than copying and pasting from a separate document? There are about 70 different paragraphs and hunting for a particular paragraph takes too much time. The would like to type something like X1, hit the spacebar and have the correct paragraph appear. This worked wonderfully in Word 97 but doesn't work in 2000. Any ideas? |
#2
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Auto Text
Both AutoText and AutoCorrect work fine with paragraphs (or multiple pages).
What, specifically, is the problem you are having? Note that AutoText entries which include a paragraph mark will also carry formatting information including styles. -- Charles Kenyon Word New User FAQ & Web Directory: http://www.addbalance.com/word/index.htm Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://www.addbalance.com/usersguide/index.htm Word Resources Page http://www.addbalance.com/word/wordwebresources.htm See also the MVP FAQ: http://www.mvps.org/word/ which is awesome! --------- --------- --------- --------- --------- --------- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Nancie" wrote in message ... I'm not sure that this is the place to ask this question but nothing else matches. My Medical Records department uses Word 2000 for transcription. They often have "canned" text that needs to be typed over and over again in different documents but the auto text and/or auto correct in Word 2000 does not allow for paragraphs of text (some of these canned comments are quite long). Does anyone know of an easy way to deal with this type of problem other than copying and pasting from a separate document? There are about 70 different paragraphs and hunting for a particular paragraph takes too much time. The would like to type something like X1, hit the spacebar and have the correct paragraph appear. This worked wonderfully in Word 97 but doesn't work in 2000. Any ideas? |
#3
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Auto Text
There is no reason why Word 2000's autotext cannot cope with this - unless
the IT nazis have locked normal.dot against editing. If this is the case complain to management as it must be costing a fortune in lost productivity. This is not the way normal.dot should be used. If you have already had the entries set up in Word 97, copy the normal.dot file that contains the entries to the current installation. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Nancie wrote: I'm not sure that this is the place to ask this question but nothing else matches. My Medical Records department uses Word 2000 for transcription. They often have "canned" text that needs to be typed over and over again in different documents but the auto text and/or auto correct in Word 2000 does not allow for paragraphs of text (some of these canned comments are quite long). Does anyone know of an easy way to deal with this type of problem other than copying and pasting from a separate document? There are about 70 different paragraphs and hunting for a particular paragraph takes too much time. The would like to type something like X1, hit the spacebar and have the correct paragraph appear. This worked wonderfully in Word 97 but doesn't work in 2000. Any ideas? |
#4
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Auto Text
The Normal.dot is not locked. However, Auto Correct is
handled differently in Word 2000 than it was in 97 (I don't believe they're stored in Normal.dot anymore). I moved the auto correct entries from Word 97 to Word 2000 as explained by Microsoft but the longer entries (more than 2 or 3 lines) created error messages. When staff attempted to add new multi-line paragraphs it hasn't worked. Thanks for the input though. -----Original Message----- There is no reason why Word 2000's autotext cannot cope with this - unless the IT nazis have locked normal.dot against editing. If this is the case complain to management as it must be costing a fortune in lost productivity. This is not the way normal.dot should be used. If you have already had the entries set up in Word 97, copy the normal.dot file that contains the entries to the current installation. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Nancie wrote: I'm not sure that this is the place to ask this question but nothing else matches. My Medical Records department uses Word 2000 for transcription. They often have "canned" text that needs to be typed over and over again in different documents but the auto text and/or auto correct in Word 2000 does not allow for paragraphs of text (some of these canned comments are quite long). Does anyone know of an easy way to deal with this type of problem other than copying and pasting from a separate document? There are about 70 different paragraphs and hunting for a particular paragraph takes too much time. The would like to type something like X1, hit the spacebar and have the correct paragraph appear. This worked wonderfully in Word 97 but doesn't work in 2000. Any ideas? . |
#5
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Auto Text
It would take some of the smaller paragraphs but when
attempting to add a longer paragraph or multiple paragraphs, a message would appear saying their was not enough space to store the entry. -----Original Message----- Both AutoText and AutoCorrect work fine with paragraphs (or multiple pages). What, specifically, is the problem you are having? Note that AutoText entries which include a paragraph mark will also carry formatting information including styles. -- Charles Kenyon Word New User FAQ & Web Directory: http://www.addbalance.com/word/index.htm Intermediate User's Guide to Microsoft Word (supplemented version of Microsoft's Legal Users' Guide) http://www.addbalance.com/usersguide/index.htm Word Resources Page http://www.addbalance.com/word/wordwebresources.htm See also the MVP FAQ: http://www.mvps.org/word/ which is awesome! --------- --------- --------- --------- --------- ------- -- This message is posted to a newsgroup. Please post replies and questions to the newsgroup so that others can learn from my ignorance and your wisdom. "Nancie" wrote in message ... I'm not sure that this is the place to ask this question but nothing else matches. My Medical Records department uses Word 2000 for transcription. They often have "canned" text that needs to be typed over and over again in different documents but the auto text and/or auto correct in Word 2000 does not allow for paragraphs of text (some of these canned comments are quite long). Does anyone know of an easy way to deal with this type of problem other than copying and pasting from a separate document? There are about 70 different paragraphs and hunting for a particular paragraph takes too much time. The would like to type something like X1, hit the spacebar and have the correct paragraph appear. This worked wonderfully in Word 97 but doesn't work in 2000. Any ideas? . |
#6
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Auto Text
If you use the superior macro found at
http://word.mvps.org/FAQs/Customizat...utocorrect.htm, you will be able to back up and restore longer AutoCorrect entries. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ... The Normal.dot is not locked. However, Auto Correct is handled differently in Word 2000 than it was in 97 (I don't believe they're stored in Normal.dot anymore). I moved the auto correct entries from Word 97 to Word 2000 as explained by Microsoft but the longer entries (more than 2 or 3 lines) created error messages. When staff attempted to add new multi-line paragraphs it hasn't worked. Thanks for the input though. -----Original Message----- There is no reason why Word 2000's autotext cannot cope with this - unless the IT nazis have locked normal.dot against editing. If this is the case complain to management as it must be costing a fortune in lost productivity. This is not the way normal.dot should be used. If you have already had the entries set up in Word 97, copy the normal.dot file that contains the entries to the current installation. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Nancie wrote: I'm not sure that this is the place to ask this question but nothing else matches. My Medical Records department uses Word 2000 for transcription. They often have "canned" text that needs to be typed over and over again in different documents but the auto text and/or auto correct in Word 2000 does not allow for paragraphs of text (some of these canned comments are quite long). Does anyone know of an easy way to deal with this type of problem other than copying and pasting from a separate document? There are about 70 different paragraphs and hunting for a particular paragraph takes too much time. The would like to type something like X1, hit the spacebar and have the correct paragraph appear. This worked wonderfully in Word 97 but doesn't work in 2000. Any ideas? . |
#7
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Auto Text
I believe you will find a way to handle the export problem at this link:
To save and exchange AutoCorrect across computers or re-installations: http://word.mvps.org/FAQs/Customizat...utocorrect.htm You might want to give more detail about how your staff was creating multi-line entries and what didn't work about adding it, and whether you are talking about AutoText or AutoCorrect, which serve similar functions but do not work the same way. (sounds like AutoText is probably better for your use) Then someone will probably be able to help you fix that problem as well. DM " wrote: The Normal.dot is not locked. However, Auto Correct is handled differently in Word 2000 than it was in 97 (I don't believe they're stored in Normal.dot anymore). I moved the auto correct entries from Word 97 to Word 2000 as explained by Microsoft but the longer entries (more than 2 or 3 lines) created error messages. When staff attempted to add new multi-line paragraphs it hasn't worked. Thanks for the input though. -----Original Message----- There is no reason why Word 2000's autotext cannot cope with this - unless the IT nazis have locked normal.dot against editing. If this is the case complain to management as it must be costing a fortune in lost productivity. This is not the way normal.dot should be used. If you have already had the entries set up in Word 97, copy the normal.dot file that contains the entries to the current installation. -- Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org Nancie wrote: I'm not sure that this is the place to ask this question but nothing else matches. My Medical Records department uses Word 2000 for transcription. They often have "canned" text that needs to be typed over and over again in different documents but the auto text and/or auto correct in Word 2000 does not allow for paragraphs of text (some of these canned comments are quite long). Does anyone know of an easy way to deal with this type of problem other than copying and pasting from a separate document? There are about 70 different paragraphs and hunting for a particular paragraph takes too much time. The would like to type something like X1, hit the spacebar and have the correct paragraph appear. This worked wonderfully in Word 97 but doesn't work in 2000. Any ideas? . |
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