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Save As and changing file names in Word 2000



 
 
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  #1  
Old May 1st, 2004, 04:19 AM
Gene Goldenfeld
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

I've noticed what seems like a different behavior lately trying to
change file names. In writing a string of letters, upon starting a new
one I'll do a Save As and change the document name. Sometimes, I then
want to go back and change the name of the previous letter. When I do
File/Open and then rename the previous document, which is ostensibly
closed, I now get the "Cannot Rename: ... Access is denied" error
message. That doesn't seem correct, and I don't recall this behavior
before the last month or two. Am I forgetting, or has something
changed? Any quick way to get around this? Thanks,

Gene Goldenfeld
  #2  
Old May 1st, 2004, 04:30 AM
Doug Robbins - Word MVP
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

When you say "rename" the previous document, just what do you mean. I can
open DocumentA,
use FileSaveAs DocumentB so that I now have a document of that name open.
Then I can use FileOpen DocumentA to open the original document and I can
use FileSaveAs DocumentC so that now there are 3 documents

DocumentA
DocumentB
DocumentC

I can also in the FileOpen dialog, change the name of DocumentA to
DocumentD and then click open.

There are now 3 documents

DocumentB
DocumentC
DocumentD

If I try and open DocumentA by selecting it from the list of most recently
used files, I get an error because it no longer exists as it is now
DocumentD.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"Gene Goldenfeld" wrote in message
...
I've noticed what seems like a different behavior lately trying to
change file names. In writing a string of letters, upon starting a new
one I'll do a Save As and change the document name. Sometimes, I then
want to go back and change the name of the previous letter. When I do
File/Open and then rename the previous document, which is ostensibly
closed, I now get the "Cannot Rename: ... Access is denied" error
message. That doesn't seem correct, and I don't recall this behavior
before the last month or two. Am I forgetting, or has something
changed? Any quick way to get around this? Thanks,

Gene Goldenfeld


  #3  
Old May 1st, 2004, 11:29 PM
Gene Goldenfeld
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

Doug Robbins - Word MVP wrote:

When you say "rename" the previous document, just what do you mean. I can
open DocumentA,
use FileSaveAs DocumentB so that I now have a document of that name open.
Then I can use FileOpen DocumentA to open the original document and I can
use FileSaveAs DocumentC so that now there are 3 documents

DocumentA
DocumentB
DocumentC

I can also in the FileOpen dialog, change the name of DocumentA to
DocumentD and then click open.

There are now 3 documents

DocumentB
DocumentC
DocumentD

If I try and open DocumentA by selecting it from the list of most recently
used files, I get an error because it no longer exists as it is now
DocumentD.


Doug, I mean after renaming Doc A as Doc B, do File/Open and rename Doc
A in the file list by highlighting it and using F2. I can do it with
ones that haven't been recently opened, so why not one that was just
used and now is effectively closed because it's been renamed? I did
this for years in WordPerfect and, unless I've really lost my memory,
have been doing it in Word for a few years, as well, at least until just
recently.

Gene
  #4  
Old May 2nd, 2004, 01:23 AM
Doug Robbins - Word MVP
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

Hi Gene,

Sorry, I cannot replicate that problem. If I set the read only attribute
for the file, then when I try to rename it in the File Open dialog, a
Confirm File Rename message box appears with the message

"Are you sure you want to rename the read-only file 'filename.doc' to
'anotherfilename.doc'?

If you click Yes, the file is renamed and opened.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"Gene Goldenfeld" wrote in message
...
Doug Robbins - Word MVP wrote:

When you say "rename" the previous document, just what do you mean. I

can
open DocumentA,
use FileSaveAs DocumentB so that I now have a document of that name

open.
Then I can use FileOpen DocumentA to open the original document and I

can
use FileSaveAs DocumentC so that now there are 3 documents

DocumentA
DocumentB
DocumentC

I can also in the FileOpen dialog, change the name of DocumentA to
DocumentD and then click open.

There are now 3 documents

DocumentB
DocumentC
DocumentD

If I try and open DocumentA by selecting it from the list of most

recently
used files, I get an error because it no longer exists as it is now
DocumentD.


Doug, I mean after renaming Doc A as Doc B, do File/Open and rename Doc
A in the file list by highlighting it and using F2. I can do it with
ones that haven't been recently opened, so why not one that was just
used and now is effectively closed because it's been renamed? I did
this for years in WordPerfect and, unless I've really lost my memory,
have been doing it in Word for a few years, as well, at least until just
recently.

Gene


  #5  
Old May 2nd, 2004, 11:54 PM
Gene Goldenfeld
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

Doug Robbins - Word MVP wrote:

Hi Gene,

Sorry, I cannot replicate that problem. If I set the read only attribute
for the file, then when I try to rename it in the File Open dialog, a
Confirm File Rename message box appears with the message

"Are you sure you want to rename the read-only file 'filename.doc' to
'anotherfilename.doc'?

If you click Yes, the file is renamed and opened.


I'm not setting read-only. Just doing what any of us might do when we
realize, getting to the point of naming the second ("saved as") file,
that the first could have been better named. I'm not clear if you are
unable to replicate what I'm doing or another procedure you've
misunderstood it to be. Thanks for your help,

Gene
  #6  
Old May 3rd, 2004, 04:58 AM
Doug Robbins - Word MVP
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

Hi Gene,

What I am saying is that I am unable to replicate the problem, even with a
document that had its attribute set to Read Only.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"Gene Goldenfeld" wrote in message
...
Doug Robbins - Word MVP wrote:

Hi Gene,

Sorry, I cannot replicate that problem. If I set the read only

attribute
for the file, then when I try to rename it in the File Open dialog, a
Confirm File Rename message box appears with the message

"Are you sure you want to rename the read-only file 'filename.doc' to
'anotherfilename.doc'?

If you click Yes, the file is renamed and opened.


I'm not setting read-only. Just doing what any of us might do when we
realize, getting to the point of naming the second ("saved as") file,
that the first could have been better named. I'm not clear if you are
unable to replicate what I'm doing or another procedure you've
misunderstood it to be. Thanks for your help,

Gene


  #7  
Old May 3rd, 2004, 03:47 PM
Charles Kenyon
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

This is one of the (many) reasons for using templates instead of documents
to create new documents.

If you close your new document first, you will be able to rename the old
document using the File Open dialog. When you opened the first document, a
marker file was created to tell the computer the file was open. When you
used Save As to save the file to the new name, the marker file is not
changed (although it should be).

For more on the different kinds of templates and locations of templates
folders see http://addbalance.com/usersguide/templates.htm.

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Gene Goldenfeld" wrote in message
...
I've noticed what seems like a different behavior lately trying to
change file names. In writing a string of letters, upon starting a new
one I'll do a Save As and change the document name. Sometimes, I then
want to go back and change the name of the previous letter. When I do
File/Open and then rename the previous document, which is ostensibly
closed, I now get the "Cannot Rename: ... Access is denied" error
message. That doesn't seem correct, and I don't recall this behavior
before the last month or two. Am I forgetting, or has something
changed? Any quick way to get around this? Thanks,

Gene Goldenfeld



  #8  
Old May 3rd, 2004, 03:49 PM
Charles Kenyon
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

I've run into the problem, using SaveAs on an open document. He is trying to
rename an existing document that was used as the basis for an open document.
I haven't tried it in Word 2003, but know that I have seen it. It is a bug,
of sorts. It wouldn't be a bug if new documents were created from templates.
--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Doug Robbins - Word MVP" wrote in message
...
Hi Gene,

What I am saying is that I am unable to replicate the problem, even with a
document that had its attribute set to Read Only.

--
Please post any further questions or followup to the newsgroups for the
benefit of others who may be interested. Unsolicited questions forwarded
directly to me will only be answered on a paid consulting basis.

Hope this helps
Doug Robbins - Word MVP
"Gene Goldenfeld" wrote in message
...
Doug Robbins - Word MVP wrote:

Hi Gene,

Sorry, I cannot replicate that problem. If I set the read only

attribute
for the file, then when I try to rename it in the File Open dialog, a
Confirm File Rename message box appears with the message

"Are you sure you want to rename the read-only file 'filename.doc' to
'anotherfilename.doc'?

If you click Yes, the file is renamed and opened.


I'm not setting read-only. Just doing what any of us might do when we
realize, getting to the point of naming the second ("saved as") file,
that the first could have been better named. I'm not clear if you are
unable to replicate what I'm doing or another procedure you've
misunderstood it to be. Thanks for your help,

Gene




  #9  
Old May 4th, 2004, 03:08 AM
Gene Goldenfeld
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

Charles Kenyon wrote:

This is one of the (many) reasons for using templates instead of documents
to create new documents.

If you close your new document first, you will be able to rename the old
document using the File Open dialog. When you opened the first document, a
marker file was created to tell the computer the file was open. When you
used Save As to save the file to the new name, the marker file is not
changed (although it should be).

For more on the different kinds of templates and locations of templates
folders see http://addbalance.com/usersguide/templates.htm.


I'm glad not to be the only one to see the problem and appreciate your
explanations. I've never used templates because they haven't seemed
necessary. Perhaps that's a leftover from using WordPerfect for years,
where there is greater flexibilty on issues like this one.

Gene
  #10  
Old May 4th, 2004, 04:28 AM
Charles Kenyon
external usenet poster
 
Posts: n/a
Default Save As and changing file names in Word 2000

It is much more important to use templates in Word than it is in Word
Perfect. It isn't so much a restriction as an empowerment, although it may
not seem like it at first. Templates can hold a lot of stuff and using a
template protects your basic structure.

For more on the different kinds of templates and locations of templates
folders see http://addbalance.com/usersguide/templates.htm. It is also vital
that you learn about Styles http://addbalance.com/usersguide/styles.htm and
AutoText http://addbalance.com/autotextautocorrect.htm. Once you've mastered
templates, styles, and AutoText you won't much miss WP.

General Info on moving from Word Perfect to Word:

Word and Word Perfect work very differently from one another. Each program's
methods have strengths and weaknesses; but, if you try to use one of these
programs as if it were the other, it is like pushing on a string! You can
easily make a lot of extra work for yourself. If you are unwilling to take
the time to learn to use Word's methods, you should stick to using Word Pad.
You'll have a lot less grief, although you'll miss out on a lot of raw
power.

See http://www.addbalance.com/word/wordperfect.htm
http://www.mvps.org/word/FAQs/Genera...ordPerfect.htm
http://www.mvps.org/word/FAQs/Genera...AndGotchas.htm
http://www.mvps.org/word/FAQs/General/RevealCodes.htm
http://www.mvps.org/word/FAQs/Genera...Converters.htm
http://businesssoft.about.com/comput.../blconvert.htm
for information on Word for Word Perfect users.

For mo
http://www.mvps.org/word/FAQs/Custom...platePart2.htm
http://www.mvps.org/word/FAQs/Custom...platePart1.htm
http://www.addbalance.com/usersguide/templates.htm
http://www.mvps.org/word/FAQs/Number...gExplained.htm
http://www.addbalance.com/usersguide/styles.htm
http://www.mvps.org/word/FAQs/Custom...latesStore.htm

In Word 2000 (or later) You can get the function keys to display in a
special toolbar at the bottom of the screen if you want (something like
pressing F3 twice in WP). The following macro will do this.
Sub ShowMeFunctionKeys()
Commandbars("Function Key Display").Visible = True
End Sub

Word's Extend key (F8) gives something similar to block processing.

Learn about Styles - really learn!
http://www.addbalance.com/usersguide/styles.htm I resisted for years and now
regret every day of those years because although that string was still very
hard to push, it kept getting longer and longer, and had some very important
projects tied to it! Once you understand styles and the Word concept of
organizing things into Chinese boxes everything falls into place and instead
of pushing a string, you can push a button that turns on the very powerful
text processing machine known as Microsoft Word and it will start doing your
work for you instead of running around behind you trying to undo what you
just thought you did.

Finally, in WP a lot of people use macros to hold chunks of text -
boilerplate. In Word this function is filled by Templates, AutoText and
AutoCorrect, not macros. Follow the links at
http://addbalance.com/word/wordwebre...s.htm#AutoText for more
information on these tools.
It's a lot of reading, I know. It's OK to chunk it down and do a bit each
day, but I would recommend that you make it a top priority to do that bit
each day.
You can use FILLIN and ASK fields or UserForms to query the user. For some
form documents, Word's "online forms" work very well. For more about online
forms, follow the links at
http://word.mvps.org/FAQs/Customizat...nTheBlanks.htm especially Dian
Chapman's series of articles.

As for converting documents from Word Perfect to use in Word... In a word,
don't plan on it. I would not recommend using converted documents long-term.
They will be filled with formatting anomolies that will get you at the worst
time. This is especially true of any documents containing automatic
numbering or bullets. Try recreating form documents in Word using the
following process:
In Word Perfect (if you still have it, in Word if not) save your files as
text files.
Use your converted files as references to show you how you want your
formatting to look.
Create a new document in Word and insert the text from the text file. Save
this new document as a Word template. Format it the way you want using
styles, not direct formatting. Save it again.
To use a template within Word, use File = New and pick your template. This
will create a new document for you.

General practice in WP is to have a document and copy and edit it to create
a new document. This is not good practice in Word. In Word, construct a
good, tight, template for your documents and use that template when
constructing new documents. Among other things, this can avoid embarrassing
"metadata" http://www.addbalance.com/usersguide/metadata.htm and things like
surprise headers and footers from creeping into new documents.

--

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

"Gene Goldenfeld" wrote in message
...
Charles Kenyon wrote:

This is one of the (many) reasons for using templates instead of

documents
to create new documents.

If you close your new document first, you will be able to rename the old
document using the File Open dialog. When you opened the first document,

a
marker file was created to tell the computer the file was open. When you
used Save As to save the file to the new name, the marker file is not
changed (although it should be).

For more on the different kinds of templates and locations of templates
folders see http://addbalance.com/usersguide/templates.htm.


I'm glad not to be the only one to see the problem and appreciate your
explanations. I've never used templates because they haven't seemed
necessary. Perhaps that's a leftover from using WordPerfect for years,
where there is greater flexibilty on issues like this one.

Gene



 




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