Dynamic Word Template

Hi Mike,

The difference between the "text box in a first page footer" and the
original request is cosmetic--Yogurt Man seemed to want the text to end
above the graphic completely, leaving the space to the left of the
graphic blank on a 2-page letter. This route puts text in that space.
Yogurt's Man later post suggested that would look terrible, in his opinion.

I pointed out that I had already made the suggestion of a "text box in a
first page footer" because I felt that someone familiar enough with Word
to identify this as a good approach should also be able to read what I
said and recognize that it was the same thing, even if lacking concrete
directions.

You may have been confused by my ungrammatical "I suggest it's not the
route" in which "it's" was meant to refer back to Yogurt Man's original
idea of dynamic margins (not the "textbox in a first page footer"
route). That sentence was meant to respond to his question "Why do you
suggest this is probably NOT the route?". I had re-arranged my
paragraphs and made them a little less comprehensible without updating
the language.

Daiya

Mike Starr wrote:
What I suggested would use the text box only on the bottom of page one, so
text on page one would wrap around the text box but there would be no text
box on page two or subsequent pages. The text box wouldn't contain any text
but would only be used as an object to force text to wrap around it on the
first page only. Far as I can tell, that satisfies all of Yogurt Man's
requirements without any need for complex macro solutions. It allows the
signature on the left, next to the image on the letterhead when there's only
a single page worth of content but when there's more than one page of
content, the content itself wraps around the text box on the first page
only. When using letterhead one normally uses the letterhead for the first
page then unprinted paper for subsequent pages. Unless I'm missing something
here about what Yogurt Man really wants to accomplish (and yes, I have been
known to do that now and again grin).

Mike

I was suggesting using a text box because one only needs an object on the
bottom of the first page to force text to wrap around it so that it doesn't
overprint the graphic that's already printed on the bottom of the letterhead
sheet. Pages other than the first page would be printed on blank paper, not
letterhead. If I inserted a graphic instead of a text box then the graphic
itself would print.

The nuance in Yogurt Man's original request that I missed was that he didn't
want the text of the letter to print in the narrowed region at all if the
letter required a second page... in that case, he wanted the bottom margin
to increase so that the last line of his letter text would be above the
graphic on his letterhead (1.87" from the bottom of the sheet). If the
letter including signature didn't require a second page, it was acceptable
for the signature to be adjacent to the graphic printed on the bottom of the
letterhead sheet.

That could be resolved by the use of a macro (OnSave??) that would see if a
certain paragraph style is on page 1 or page 2 and if the paragraph style is
on page 2 then increase the size of the text box on page 1.

Best regards,

Mike
"Suzanne S. Barnhill" wrote in message
...
I think you're missing the point here. If you use "Different first page,"
then you don't have to have the text box on the second and subsequent
pages;
it would be anchored to the First Page Footer only. Moreover, if it's just
a
graphic, it doesn't have to be in a text box at all; you can wrap text
around the graphic itself. You really need to look again at
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm and
http://sbarnhill.mvps.org/WordFAQs/AnchorToHeader.htm

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

"Mike Starr" wrote in message
...
What I suggested would use the text box only on the bottom of page one,
so
text on page one would wrap around the text box but there would be no
text
box on page two or subsequent pages. The text box wouldn't contain any
text
but would only be used as an object to force text to wrap around it on
the
first page only. Far as I can tell, that satisfies all of Yogurt Man's
requirements without any need for complex macro solutions. It allows the
signature on the left, next to the image on the letterhead when there's
only
a single page worth of content but when there's more than one page of
content, the content itself wraps around the text box on the first page
only. When using letterhead one normally uses the letterhead for the
first
page then unprinted paper for subsequent pages. Unless I'm missing
something
here about what Yogurt Man really wants to accomplish (and yes, I have
been
known to do that now and again grin).

Mike
"Daiya Mitchell" wrote in message
...
Hi Mike,

that's the same thing I suggested in the first paragraph, actually,
although I did not give nearly as much detail about how to accomplish
it, since I wasn't sure Yogurt Man would be happy with that solution.
Cosmetically, it's a little different result than what he asked for.

Daiya

Mike Starr wrote:
It's easier than that...
Choose the File New menu item to start a new blank document

First, add three manual page breaks ({CTRL} + {Enter}) .

Now go back to the beginning of the document and choose the
FilePage
Setup
menu item. On the Layout tab, enable (check) the Different first
page
checkbox and click the Ok button.

Choose the ViewHeader and Footer menu item. The cursor should be
in
the
First Page Header - Section 1 paragraph. Click the "Switch between
Header
and Footer button on the Header and Footer toolbar.

Choose the Insert Text Box menu item and draw a text box on the
bottom
right side of the page, the same size as the graphic. Make sure you
select
the text box and set the border to None. Click the edge of the text
box
and
drag it around so that it's positioned so the text will wrap around
it.
Right-click on the text box and choose the FormatText Box menu
item.
On
the Layout tab, st the layout type to Tight. Click the Okay button.
Click
the Close button on the Header and Footer toolbar. Now delete the
extra
manual page breaks and do a FileSave, select the Word Template
(.dot)
file
type and call it letterhead.dot. Word should put it in your default
template
directory. Now do a FileNew and choose letterhead.dot and you
should
be
ready to go. Your text should wrap around the graphic in the bottom
right
corner of the first page and be perfectly normal on the second and
subsequent pages.

The whole secret to this is adding those page breaks... That sets
Word
up to
create the multiple headers/footers. Once you've created the
headers/footers, you can delete the page breaks and Word still
stores
the
header/footer information (in the Maggie paragraph).

Mike
"Daiya Mitchell" wrote in message
...

Hi Yogurt Man,

An image formatted to Layout: Square and anchored in the first page
footer but placed to the lower right corner wraps text around
itself,
which would permit a signature to the left on short letters, and
not
run
text through the image in long letters. But that system also means
that
in long letters, that space to the left of the image gets used for
half-width paragraphs. That may or may not be acceptable to you.
For
pre-printed letterhead, you would need to use an empty text box
with
no
outline in place of an image.

I'm not coming up with anything better than that, but someone else
may,
and more easily because they have a sense of the document you are
dealing with.

I suggest it's not the route because people do all sorts of crazy
things
with margins attempting to get letterhead, and usually it is the
wrong
route. For instance, to actually change the *margins* in a Word
document, you need section breaks, and text won't flow through
section
breaks. So the whole idea of having a margin on one page and a
different margin on the second page is *always* the wrong route for
letterhead, because Word uses different features to accomplish that
within a letter.

Your general approach might be the best way to deal with a logo on
just
one side of the paper. But instead of margin you would need the
size
of the first page footer to be dynamic, a larger first page footer
pushes the text out of the way without interfering with the flow of
text
across a page. It's probably possible to write a macro that checks
the
page numbers and then sets the size of the first page footer
whenever
anyone hits Save or Print--though I don't know how. You could ask
in
a
programming group if no one gives you one here, and if you are
willing
to deal with macros.

General information on setting up letterhead here, if you are
curious:
http://sbarnhill.mvps.org/WordFAQs/Letterhead.htm

Daiya


The Yogurt Man wrote:

This does have to do with letterhead. Our non-profit organization
has
letterhead with a large graphic in the lower right hand of the
page.

For

one-page letters, signatures fit nicely in the space to the left
of
the
graphic with a 1" margin (and removes the need for multiple
pages).

However

if the letter goes to two pages, the margin needs to bump up on
the

first

page, or text would run through it.

Why do you suggest this is probably NOT the route. Or what other

options

would you suggest?



"Daiya Mitchell" wrote:



Can you explain why this is necessary? Saying a bit about the
ultimate
goal you need to achieve will help people determine the best
route
to
get there.

For instance, if this has something to do with letterhead, a
dynamic
margin is probably NOT the route.

The Yogurt Man wrote:


How would I go about creating a dynamic Microsoft Word template
(for

both Mac

and PC) that changes the bottom margin of the first page
depending
on

the

length of the document (which would be determined as someone was

typing). For

instance, if the document ends up being one page in length, the
bottom

margin

of the front page would be 1". If the document ends up being
more

than one

page in length, the bottom margin of the front page would be
1.875"

and all

subsequent pages would have a bottom margin of 1".

Hi Daiya

As I said in my response to Suzanne...

"The nuance in Yogurt Man's original request that I missed was that he
didn't want the text of the letter to print in the narrowed region at all if
the letter required a second page... in that case, he wanted the bottom
margin to increase so that the last line of his letter text would be above
the graphic on his letterhead (1.87" from the bottom of the sheet). If the
letter including signature didn't require a second page, it was acceptable
for the signature to be adjacent to the graphic printed on the bottom of the
letterhead sheet.

That could be resolved by the use of a macro (OnSave??) that would see if a
certain paragraph style is on page 1 or page 2 and if the paragraph style is
on page 2 then increase the size of the text box on page 1. "

Best regards,

Mike
"Daiya Mitchell" wrote in message
...
Hi Mike,

The difference between the "text box in a first page footer" and the
original request is cosmetic--Yogurt Man seemed to want the text to end
above the graphic completely, leaving the space to the left of the
graphic blank on a 2-page letter. This route puts text in that space.
Yogurt's Man later post suggested that would look terrible, in his
opinion.

I pointed out that I had already made the suggestion of a "text box in a
first page footer" because I felt that someone familiar enough with Word
to identify this as a good approach should also be able to read what I
said and recognize that it was the same thing, even if lacking concrete
directions.

You may have been confused by my ungrammatical "I suggest it's not the
route" in which "it's" was meant to refer back to Yogurt Man's original
idea of dynamic margins (not the "textbox in a first page footer"
route). That sentence was meant to respond to his question "Why do you
suggest this is probably NOT the route?". I had re-arranged my
paragraphs and made them a little less comprehensible without updating
the language.

Daiya

Mike Starr wrote:
What I suggested would use the text box only on the bottom of page one,
so
text on page one would wrap around the text box but there would be no
text
box on page two or subsequent pages. The text box wouldn't contain any
text
but would only be used as an object to force text to wrap around it on
the
first page only. Far as I can tell, that satisfies all of Yogurt Man's
requirements without any need for complex macro solutions. It allows the
signature on the left, next to the image on the letterhead when there's
only
a single page worth of content but when there's more than one page of
content, the content itself wraps around the text box on the first page
only. When using letterhead one normally uses the letterhead for the
first
page then unprinted paper for subsequent pages. Unless I'm missing
something
here about what Yogurt Man really wants to accomplish (and yes, I have
been
known to do that now and again grin).

Mike