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#1
March 20th, 2010, 01:37 PM
posted to microsoft.public.access.reports
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Summing a column in a report
My report has a column of numbers. Below the column, I would like to show a
text box with the sum of these numbers. In Excel I would just use something like "= Sum(C3:C56)", but I don't know how to do this in Access. My real problem is that each report has a different number of rows. Any clues?? Thanks -- cinnie 
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#2
March 20th, 2010, 01:51 PM
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Summing a column in a report
cinnie,
If you had an uncalculated bound text control named Price, with numeric values... = Sum(Price) would yield the Sum of Price in any Group Footer, or Report Footer. -- hth Al Campagna Microsoft Access MVP 2007-2009 http://home.comcast.net/~cccsolutions/index.html "Find a job that you love... and you'll never work a day in your life." "cinnie" wrote in message ... My report has a column of numbers. Below the column, I would like to show a text box with the sum of these numbers. In Excel I would just use something like "= Sum(C3:C56)", but I don't know how to do this in Access. My real problem is that each report has a different number of rows. Any clues?? Thanks -- cinnie
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#3
March 20th, 2010, 01:58 PM
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Summing a column in a report
Use the report footer or a group footer (report footer if you want to sum the
entire report and group footer if you want to subtotal by groups of records) and add a control to the footer with its control source set to sum the relevant field. Something Like ControlSource: =Sum([Amount]) John Spencer Access MVP 2002-2005, 2007-2010 The Hilltop Institute University of Maryland Baltimore County cinnie wrote: My report has a column of numbers. Below the column, I would like to show a text box with the sum of these numbers. In Excel I would just use something like "= Sum(C3:C56)", but I don't know how to do this in Access. My real problem is that each report has a different number of rows. Any clues?? Thanks
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#4
March 20th, 2010, 02:56 PM
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Summing a column in a report
thanks Al and John. I think the reason Control Source: = Sum([txtA])
doesn't work is that txtA is from a XTab query. It is calculated based on a Count. Does that mean I can't use 'Sum([txtA])' to sum these values? thanks again -- cinnie "Al Campagna" wrote: cinnie, If you had an uncalculated bound text control named Price, with numeric values... = Sum(Price) would yield the Sum of Price in any Group Footer, or Report Footer. -- hth Al Campagna Microsoft Access MVP 2007-2009 http://home.comcast.net/~cccsolutions/index.html "Find a job that you love... and you'll never work a day in your life." "cinnie" wrote in message ... My report has a column of numbers. Below the column, I would like to show a text box with the sum of these numbers. In Excel I would just use something like "= Sum(C3:C56)", but I don't know how to do this in Access. My real problem is that each report has a different number of rows. Any clues?? Thanks -- cinnie .
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#5
March 20th, 2010, 03:17 PM
posted to microsoft.public.access.reports
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Summing a column in a report
You can Sum() numeric values from crosstab or other queries. Make sure you
are not attempting to sum in the Page Footer section. I'm confused why you would name a column/field "txtA" when "txt" is generally a prefix for either a text box or a field/variable storing a text/string value. If it is a text box, you can't Sum() a control. -- Duane Hookom MS Access MVP "cinnie" wrote in message ... thanks Al and John. I think the reason Control Source: = Sum([txtA]) doesn't work is that txtA is from a XTab query. It is calculated based on a Count. Does that mean I can't use 'Sum([txtA])' to sum these values? thanks again -- cinnie "Al Campagna" wrote: cinnie, If you had an uncalculated bound text control named Price, with numeric values... = Sum(Price) would yield the Sum of Price in any Group Footer, or Report Footer. -- hth Al Campagna Microsoft Access MVP 2007-2009 http://home.comcast.net/~cccsolutions/index.html "Find a job that you love... and you'll never work a day in your life." "cinnie" wrote in message ... My report has a column of numbers. Below the column, I would like to show a text box with the sum of these numbers. In Excel I would just use something like "= Sum(C3:C56)", but I don't know how to do this in Access. My real problem is that each report has a different number of rows. Any clues?? Thanks -- cinnie .
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#6
March 20th, 2010, 04:38 PM
posted to microsoft.public.access.reports
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Summing a column in a report
cinnie wrote:
My report has a column of numbers. Below the column, I would like to show a text box with the sum of these numbers. In Excel I would just use something like "= Sum(C3:C56)", but I don't know how to do this in Access. My real problem is that each report has a different number of rows. Be careful here. The word "field" and the word "control" mean two different things. This is one of those times when the difference between a control bound to a field and a record source field is very important. When using an aggregate function (Count, Sum, etc), you must use FIELDs from the report's record source table/query. You can not use a control on the report. -- Marsh MVP [MS Access]
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#7
March 20th, 2010, 11:39 PM
posted to microsoft.public.access.reports
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Summing a column in a report
Yes, that was it! What I had already done was consistent with the good
advice from all of the experts that replied. But still nothing worked. You identified the key point - that the numbers being summed were derived from an aggregate function, so the underlying query's field had to be used, not the report's control. Thanks for a great insight. -- cinnie "Marshall Barton" wrote: cinnie wrote: My report has a column of numbers. Below the column, I would like to show a text box with the sum of these numbers. In Excel I would just use something like "= Sum(C3:C56)", but I don't know how to do this in Access. My real problem is that each report has a different number of rows. Be careful here. The word "field" and the word "control" mean two different things. This is one of those times when the difference between a control bound to a field and a record source field is very important. When using an aggregate function (Count, Sum, etc), you must use FIELDs from the report's record source table/query. You can not use a control on the report. -- Marsh MVP [MS Access] .
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#8
March 21st, 2010, 01:59 PM
posted to microsoft.public.access.reports
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Summing a column in a report
cinnie wrote:
Yes, that was it! What I had already done was consistent with the good advice from all of the experts that replied. But still nothing worked. You identified the key point - that the numbers being summed were derived from an aggregate function, so the underlying query's field had to be used, not the report's control. Thanks for a great insight. You're welcome, but I see that Duane was making the same point earlier. -- Marsh MVP [MS Access]
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