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Mail merge
I am tyring to perform a mail merge using my outlook contacs folder but for
some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#2
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You'll have to provide at least some information.
At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#3
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Tim
start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
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Judy-
Thanks for the response. This is the work around I used to get the job done, however I am still trying to figure out why my contact list is not pulling from WORD 2003. For some reason it is looking in the Archive location when in the past it allowed me to pull from my contacts. Any ideas. "Judy Gleeson" wrote: Tim start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#5
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The reason I posted the request for additional information is that it is
what we would need to answer your question. You still haven't provided it. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Judy- Thanks for the response. This is the work around I used to get the job done, however I am still trying to figure out why my contact list is not pulling from WORD 2003. For some reason it is looking in the Archive location when in the past it allowed me to pull from my contacts. Any ideas. "Judy Gleeson" wrote: Tim start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#6
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Ray
Thanks for the response. I tried to respond yesterday, but both times I was told the server was to busy and could not process my response at this time. Here are the details of what I am trying to do. I am using both Outlook 2003(with business contact manager) and Word 2003. I am not sure how to determine my outlook address book configuration. All I did when I started using the product was click on the contacts tab in outlook and start entering names (I am not entering the contacts in the business contact manager or the accounts section within business contact manager) in the generic contacts section. I have successfully performed a mail merge with this contact list following these steps: 1. Created a document using word 2003 2. Clicked on Tools-then letters and mailings- then mail merge 3. Followed the wizard by selecting the following options a. Selected letters, clicked next b. Selected use the current document, clicked next c. Chose select from outlook contacts and clicked choose contacts folder This is where the problems starts. The following appears as options for contact lists Name Description Accounts Business Contact manager Business Contacts Business Contact Manager Contacts Personal folders/deleted items/plaxo backup/pocket mirror/archive Note that the contacts option use to just say outlook contacts under description when the merge had worked successfully. When I select contacts now it brings over an empty recipient list, I do not have any filters applied that I can see or know of. When I return to the wizard it gives me the option to select a different list, although I have no idea where my actual contact list is stored. 4. Use the wizard to complete the merge, however it does me no good as my recipient list is empty. Hopefully this is enough detail. If you need more please let me know. I need to know how I can make my contact list appear in the options for contacts list. Thanks "Russ Valentine [MVP-Outlook]" wrote: The reason I posted the request for additional information is that it is what we would need to answer your question. You still haven't provided it. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Judy- Thanks for the response. This is the work around I used to get the job done, however I am still trying to figure out why my contact list is not pulling from WORD 2003. For some reason it is looking in the Archive location when in the past it allowed me to pull from my contacts. Any ideas. "Judy Gleeson" wrote: Tim start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#7
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You need to examine your default Outlook Profile (the one Word will invoke
when you start a mail merge). First, use Folder List view so you can examine your entire Folder hierarchy to see how many PST files and how many Contact Folders you have. Make sure your Archive.pst did not get set as your default Outlook Data File by mistake. Then Look at your Outlook Address Book settings to see which Contacts Folder it will pull up to find your Contacts. If you don't know how to do that, read this: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Ray Thanks for the response. I tried to respond yesterday, but both times I was told the server was to busy and could not process my response at this time. Here are the details of what I am trying to do. I am using both Outlook 2003(with business contact manager) and Word 2003. I am not sure how to determine my outlook address book configuration. All I did when I started using the product was click on the contacts tab in outlook and start entering names (I am not entering the contacts in the business contact manager or the accounts section within business contact manager) in the generic contacts section. I have successfully performed a mail merge with this contact list following these steps: 1. Created a document using word 2003 2. Clicked on Tools-then letters and mailings- then mail merge 3. Followed the wizard by selecting the following options a. Selected letters, clicked next b. Selected use the current document, clicked next c. Chose select from outlook contacts and clicked choose contacts folder This is where the problems starts. The following appears as options for contact lists Name Description Accounts Business Contact manager Business Contacts Business Contact Manager Contacts Personal folders/deleted items/plaxo backup/pocket mirror/archive Note that the contacts option use to just say outlook contacts under description when the merge had worked successfully. When I select contacts now it brings over an empty recipient list, I do not have any filters applied that I can see or know of. When I return to the wizard it gives me the option to select a different list, although I have no idea where my actual contact list is stored. 4. Use the wizard to complete the merge, however it does me no good as my recipient list is empty. Hopefully this is enough detail. If you need more please let me know. I need to know how I can make my contact list appear in the options for contacts list. Thanks "Russ Valentine [MVP-Outlook]" wrote: The reason I posted the request for additional information is that it is what we would need to answer your question. You still haven't provided it. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Judy- Thanks for the response. This is the work around I used to get the job done, however I am still trying to figure out why my contact list is not pulling from WORD 2003. For some reason it is looking in the Archive location when in the past it allowed me to pull from my contacts. Any ideas. "Judy Gleeson" wrote: Tim start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#8
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Russ (where in the world did I get Ray? Sorry about that)-
I followed the steps you outline above and the steps in the link you attached and still am having problems. First off I am not sure how to examine my default outlook profile. When I am in my contacts section in outlook and am in the folder view I see the following in the following order ▪ Contacts – this is the folder I use ▪ Accounts in business contact manager ▪ Business contacts in business contact manager ▪ Contacts – this folder is empty ▪ Contacts – this folder is empty ▪ Contacts- this folder contains a portion of my full contact list from above but is not one that I use or enter info into. I am not sure how the data got there. ▪ Contacts – this folder is empty ▪ Contacts – this folder is empty I am not sure if each of these folders corresponds to a .pst file or not, nor do I know how to tell if my archive folder got set as my default outlook data file. When I go into my outlook address book to find out which contacts folder it is supposed to pull up it has the top 3 folders checked. If I uncheck any of them and then attempt to go in to word and use the mail merge wizard they are not in the list (which makes sense). I recheck them in outlook address book and they then appear in word mail merge wizard with the same name and description I cited in my previous post.(this happens even if I change the description form outlook in the address book). The recipients list is still blank too. Any other ideas of what I can do to solve this issue.? Thanks for your help "Russ Valentine [MVP-Outlook]" wrote: You need to examine your default Outlook Profile (the one Word will invoke when you start a mail merge). First, use Folder List view so you can examine your entire Folder hierarchy to see how many PST files and how many Contact Folders you have. Make sure your Archive.pst did not get set as your default Outlook Data File by mistake. Then Look at your Outlook Address Book settings to see which Contacts Folder it will pull up to find your Contacts. If you don't know how to do that, read this: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Ray Thanks for the response. I tried to respond yesterday, but both times I was told the server was to busy and could not process my response at this time. Here are the details of what I am trying to do. I am using both Outlook 2003(with business contact manager) and Word 2003. I am not sure how to determine my outlook address book configuration. All I did when I started using the product was click on the contacts tab in outlook and start entering names (I am not entering the contacts in the business contact manager or the accounts section within business contact manager) in the generic contacts section. I have successfully performed a mail merge with this contact list following these steps: 1. Created a document using word 2003 2. Clicked on Tools-then letters and mailings- then mail merge 3. Followed the wizard by selecting the following options a. Selected letters, clicked next b. Selected use the current document, clicked next c. Chose select from outlook contacts and clicked choose contacts folder This is where the problems starts. The following appears as options for contact lists Name Description Accounts Business Contact manager Business Contacts Business Contact Manager Contacts Personal folders/deleted items/plaxo backup/pocket mirror/archive Note that the contacts option use to just say outlook contacts under description when the merge had worked successfully. When I select contacts now it brings over an empty recipient list, I do not have any filters applied that I can see or know of. When I return to the wizard it gives me the option to select a different list, although I have no idea where my actual contact list is stored. 4. Use the wizard to complete the merge, however it does me no good as my recipient list is empty. Hopefully this is enough detail. If you need more please let me know. I need to know how I can make my contact list appear in the options for contacts list. Thanks "Russ Valentine [MVP-Outlook]" wrote: The reason I posted the request for additional information is that it is what we would need to answer your question. You still haven't provided it. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Judy- Thanks for the response. This is the work around I used to get the job done, however I am still trying to figure out why my contact list is not pulling from WORD 2003. For some reason it is looking in the Archive location when in the past it allowed me to pull from my contacts. Any ideas. "Judy Gleeson" wrote: Tim start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#9
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Yuck. What a mess. How did you end up with so many Contact Folders?
You're still not in the right place. Hover over the icons on the bottom panel of the Navigation pane until you see one that says Folder List. Click on it. You need to examine the Folder List view to see how many Outlook Data Files and how many Contact Folders you actually have. Look at the properties of each Outlook Data File to see its name and location. Tell us the name and location of the root file. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Russ (where in the world did I get Ray? Sorry about that)- I followed the steps you outline above and the steps in the link you attached and still am having problems. First off I am not sure how to examine my default outlook profile. When I am in my contacts section in outlook and am in the folder view I see the following in the following order ? Contacts - this is the folder I use ? Accounts in business contact manager ? Business contacts in business contact manager ? Contacts - this folder is empty ? Contacts - this folder is empty ? Contacts- this folder contains a portion of my full contact list from above but is not one that I use or enter info into. I am not sure how the data got there. ? Contacts - this folder is empty ? Contacts - this folder is empty I am not sure if each of these folders corresponds to a .pst file or not, nor do I know how to tell if my archive folder got set as my default outlook data file. When I go into my outlook address book to find out which contacts folder it is supposed to pull up it has the top 3 folders checked. If I uncheck any of them and then attempt to go in to word and use the mail merge wizard they are not in the list (which makes sense). I recheck them in outlook address book and they then appear in word mail merge wizard with the same name and description I cited in my previous post.(this happens even if I change the description form outlook in the address book). The recipients list is still blank too. Any other ideas of what I can do to solve this issue.? Thanks for your help "Russ Valentine [MVP-Outlook]" wrote: You need to examine your default Outlook Profile (the one Word will invoke when you start a mail merge). First, use Folder List view so you can examine your entire Folder hierarchy to see how many PST files and how many Contact Folders you have. Make sure your Archive.pst did not get set as your default Outlook Data File by mistake. Then Look at your Outlook Address Book settings to see which Contacts Folder it will pull up to find your Contacts. If you don't know how to do that, read this: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Ray Thanks for the response. I tried to respond yesterday, but both times I was told the server was to busy and could not process my response at this time. Here are the details of what I am trying to do. I am using both Outlook 2003(with business contact manager) and Word 2003. I am not sure how to determine my outlook address book configuration. All I did when I started using the product was click on the contacts tab in outlook and start entering names (I am not entering the contacts in the business contact manager or the accounts section within business contact manager) in the generic contacts section. I have successfully performed a mail merge with this contact list following these steps: 1. Created a document using word 2003 2. Clicked on Tools-then letters and mailings- then mail merge 3. Followed the wizard by selecting the following options a. Selected letters, clicked next b. Selected use the current document, clicked next c. Chose select from outlook contacts and clicked choose contacts folder This is where the problems starts. The following appears as options for contact lists Name Description Accounts Business Contact manager Business Contacts Business Contact Manager Contacts Personal folders/deleted items/plaxo backup/pocket mirror/archive Note that the contacts option use to just say outlook contacts under description when the merge had worked successfully. When I select contacts now it brings over an empty recipient list, I do not have any filters applied that I can see or know of. When I return to the wizard it gives me the option to select a different list, although I have no idea where my actual contact list is stored. 4. Use the wizard to complete the merge, however it does me no good as my recipient list is empty. Hopefully this is enough detail. If you need more please let me know. I need to know how I can make my contact list appear in the options for contacts list. Thanks "Russ Valentine [MVP-Outlook]" wrote: The reason I posted the request for additional information is that it is what we would need to answer your question. You still haven't provided it. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Judy- Thanks for the response. This is the work around I used to get the job done, however I am still trying to figure out why my contact list is not pulling from WORD 2003. For some reason it is looking in the Archive location when in the past it allowed me to pull from my contacts. Any ideas. "Judy Gleeson" wrote: Tim start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
#10
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Russ-
Sorry for the delay in responding, I have been busy at work for the last couple of days on other things. Unfortunately, I am not sure how to tell how many outlook data files I have or what their properties are. I was able to get to the Folder view base on your instructions and I am counting 6 Contacts folders (whose paths I will detail below) and 2 additonal folders contact folders under Business Contact Manager (Accounts and Business Contacts). The paths are as follows: 1. Personal Folders/Contacts (I believe this is the one I want my address book to use) 2. Personal Folders/deleted items/plaxo backup/contacts 3. Personal Folders/deleted items/plaxo backup/pocket mirror/archives/contacts (this is the path that shows up in the word mail merge) 4. Personal Folders/deleted items/plaxo backup/pocket mirror/conflicts/contacts 5. Personal Folders/pocket mirror/archives/contacts 6. Personal Folders/pocket mirror/conflicts/contacts If I right mouse click on each repective contacts folder and select properties the only one that shows up with a check in the box for show this folder as an e-mail address book is number 1, however it is not the one that is showing up when I do the mail merge. IF you can tell me how to find the outlook data files and their properties I would be more than happy to provide this info. Thanks Tim "Russ Valentine [MVP-Outlook]" wrote: Yuck. What a mess. How did you end up with so many Contact Folders? You're still not in the right place. Hover over the icons on the bottom panel of the Navigation pane until you see one that says Folder List. Click on it. You need to examine the Folder List view to see how many Outlook Data Files and how many Contact Folders you actually have. Look at the properties of each Outlook Data File to see its name and location. Tell us the name and location of the root file. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Russ (where in the world did I get Ray? Sorry about that)- I followed the steps you outline above and the steps in the link you attached and still am having problems. First off I am not sure how to examine my default outlook profile. When I am in my contacts section in outlook and am in the folder view I see the following in the following order ? Contacts - this is the folder I use ? Accounts in business contact manager ? Business contacts in business contact manager ? Contacts - this folder is empty ? Contacts - this folder is empty ? Contacts- this folder contains a portion of my full contact list from above but is not one that I use or enter info into. I am not sure how the data got there. ? Contacts - this folder is empty ? Contacts - this folder is empty I am not sure if each of these folders corresponds to a .pst file or not, nor do I know how to tell if my archive folder got set as my default outlook data file. When I go into my outlook address book to find out which contacts folder it is supposed to pull up it has the top 3 folders checked. If I uncheck any of them and then attempt to go in to word and use the mail merge wizard they are not in the list (which makes sense). I recheck them in outlook address book and they then appear in word mail merge wizard with the same name and description I cited in my previous post.(this happens even if I change the description form outlook in the address book). The recipients list is still blank too. Any other ideas of what I can do to solve this issue.? Thanks for your help "Russ Valentine [MVP-Outlook]" wrote: You need to examine your default Outlook Profile (the one Word will invoke when you start a mail merge). First, use Folder List view so you can examine your entire Folder hierarchy to see how many PST files and how many Contact Folders you have. Make sure your Archive.pst did not get set as your default Outlook Data File by mistake. Then Look at your Outlook Address Book settings to see which Contacts Folder it will pull up to find your Contacts. If you don't know how to do that, read this: http://support.microsoft.com/default...Product=ol2002 -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Ray Thanks for the response. I tried to respond yesterday, but both times I was told the server was to busy and could not process my response at this time. Here are the details of what I am trying to do. I am using both Outlook 2003(with business contact manager) and Word 2003. I am not sure how to determine my outlook address book configuration. All I did when I started using the product was click on the contacts tab in outlook and start entering names (I am not entering the contacts in the business contact manager or the accounts section within business contact manager) in the generic contacts section. I have successfully performed a mail merge with this contact list following these steps: 1. Created a document using word 2003 2. Clicked on Tools-then letters and mailings- then mail merge 3. Followed the wizard by selecting the following options a. Selected letters, clicked next b. Selected use the current document, clicked next c. Chose select from outlook contacts and clicked choose contacts folder This is where the problems starts. The following appears as options for contact lists Name Description Accounts Business Contact manager Business Contacts Business Contact Manager Contacts Personal folders/deleted items/plaxo backup/pocket mirror/archive Note that the contacts option use to just say outlook contacts under description when the merge had worked successfully. When I select contacts now it brings over an empty recipient list, I do not have any filters applied that I can see or know of. When I return to the wizard it gives me the option to select a different list, although I have no idea where my actual contact list is stored. 4. Use the wizard to complete the merge, however it does me no good as my recipient list is empty. Hopefully this is enough detail. If you need more please let me know. I need to know how I can make my contact list appear in the options for contacts list. Thanks "Russ Valentine [MVP-Outlook]" wrote: The reason I posted the request for additional information is that it is what we would need to answer your question. You still haven't provided it. -- Russ Valentine [MVP-Outlook] "Tim Chavez" wrote in message ... Judy- Thanks for the response. This is the work around I used to get the job done, however I am still trying to figure out why my contact list is not pulling from WORD 2003. For some reason it is looking in the Archive location when in the past it allowed me to pull from my contacts. Any ideas. "Judy Gleeson" wrote: Tim start in Outlook not Word. That means select the COntacts you want to merge to, then Tools|Mailmerge|merge to new document (or email whatever you're trying to do). Word will start up and default to merging to the Contacts you have already selected. "Russ Valentine [MVP-Outlook]" wrote: You'll have to provide at least some information. At a minimum: Outlook/Word version, Outlook Address Book configuration, and the precise steps you are using. -- Russ Valentine [MVP-Outlook] "Tim Chavez" Tim wrote in message ... I am tyring to perform a mail merge using my outlook contacs folder but for some reason word is attempting to pull it from my archived contact (and there are none). How can i cahng eth location the mail merge pulls from? |
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