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#1
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generating sum totals
Hi there
I use Access 2000 for a very simple database of members. I am reasonably confident with generating queries and reports showing me lists of e.g. male or female members, or of cities where members live, but what I would like to be able to do is generate a report that tells me how many men or women, or people in a particular city we have. Can anyone tell me how to do that? Thanks Steve |
#2
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generating sum totals
Hi Steve
You should be able to meet your requirements using the Group By in your query. Best regards Maurice St-Cyr Micro Systems Consultants, Inc Hi there I use Access 2000 for a very simple database of members. I am reasonably confident with generating queries and reports showing me lists of e.g. male or female members, or of cities where members live, but what I would like to be able to do is generate a report that tells me how many men or women, or people in a particular city we have. Can anyone tell me how to do that? Thanks Steve |
#3
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generating sum totals
Thanks Maurice
Sorry for being a numptie, but I cannot find Group By? Thanks again Steve -----Original Message----- Hi Steve You should be able to meet your requirements using the Group By in your query. Best regards Maurice St-Cyr Micro Systems Consultants, Inc Hi there I use Access 2000 for a very simple database of members. I am reasonably confident with generating queries and reports showing me lists of e.g. male or female members, or of cities where members live, but what I would like to be able to do is generate a report that tells me how many men or women, or people in a particular city we have. Can anyone tell me how to do that? Thanks Steve . |
#4
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generating sum totals
Steve,
There is a good article on the Microsoft Office website about counting in a report. Here is the link. http://office.microsoft.com/assistance/category.aspx? CategoryID=CH011232671033&CTT=6&Origin=HA011377631 033 Hope this help. John Parkinson -----Original Message----- Thanks Maurice Sorry for being a numptie, but I cannot find Group By? Thanks again Steve -----Original Message----- Hi Steve You should be able to meet your requirements using the Group By in your query. Best regards Maurice St-Cyr Micro Systems Consultants, Inc Hi there I use Access 2000 for a very simple database of members. I am reasonably confident with generating queries and reports showing me lists of e.g. male or female members, or of cities where members live, but what I would like to be able to do is generate a report that tells me how many men or women, or people in a particular city we have. Can anyone tell me how to do that? Thanks Steve . . |
#5
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generating sum totals
Steve, I believe what Maurice was talking about was making your query a Totals query. You can click
the big E looking character on the toolbar while in query design mode or click the View/Totals from the main menu, After you do that set the GroupBy under the Gender and City field. Add the gender field again to the end of the query and under it select Count. Now the results will be for example: Male Tucson 2000 Female Tucson 2500 Male Topeka 100 Female Topeka 85 etc. Hope this helps. -- Reggie ---------- wrote in message ... Thanks Maurice Sorry for being a numptie, but I cannot find Group By? Thanks again Steve -----Original Message----- Hi Steve You should be able to meet your requirements using the Group By in your query. Best regards Maurice St-Cyr Micro Systems Consultants, Inc Hi there I use Access 2000 for a very simple database of members. I am reasonably confident with generating queries and reports showing me lists of e.g. male or female members, or of cities where members live, but what I would like to be able to do is generate a report that tells me how many men or women, or people in a particular city we have. Can anyone tell me how to do that? Thanks Steve . |
#6
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generating sum totals
Hi. How can I do the exact same thing but with percentages?
Oh, and even though I can get the "total female" "total male" I cannot get the plain "total" (f+m) greetings. |
#7
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generating sum totals
Nick, to get the total f&m by state, design a new query using the totals query you created above as
the source for the query. Make this a totals query as well drag the State field to the query and set it to GroupBy. Add the CountofF_M field to the query and select Sum under it. Results: Tucson = 4500 Topeka = 185 If you just want a total count just do a totals query. Add the primary key field to the query and under it select Count. Result: Total = 4685 Not sure what you're asking on the percentages. Could you provide some more detail and maybe I can help. Hope this helps! -- Reggie ---------- "Nick" wrote in message ... Hi. How can I do the exact same thing but with percentages? Oh, and even though I can get the "total female" "total male" I cannot get the plain "total" (f+m) greetings. |
#8
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Not sure what you're asking on the percentages. Could you provide some more detail and maybe I can help. Ok. A simple example would be: Tucson: 95% Topeka: 5% The complex version would be: Tucson: Male 40% Female 60% Topeka: Male 57% Female 43% Thanks anyway. The former tip was quite helpful. |
#9
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"Nick" wrote in message ... Hi. How can I do the exact same thing but with percentages? Oh, and even though I can get the "total female" "total male" I cannot get the plain "total" (f+m) greetings. |
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