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Manual line break spaces on TOC or Table of tables
Hi,
Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT-ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Eric, |
#2
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Hi Eric,
Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT-ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e-mail :-) |
#3
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Hi,
I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . |
#4
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Another approach is to use two separate styles for the table number and
table title. Add the needed amount of Space After to the Table Number style so that you don't have to insert extra lines or empty paragraphs. Include only the Table Title style in your list of tables and format the corresponding TOC style to have Table X. numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ... Hi, I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . |
#5
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Hi,
By default when I insert a caption (Table, Figure, etc..) it is assigned the "caption" style. Is there a way to assign a different style to a caption (Table, Figure, etc..) when it is created or do I have to modify the "caption" style of the caption (Table, Figure, etc...) after it has been created? -----Original Message----- Another approach is to use two separate styles for the table number and table title. Add the needed amount of Space After to the Table Number style so that you don't have to insert extra lines or empty paragraphs. Include only the Table Title style in your list of tables and format the corresponding TOC style to have Table X. numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ... Hi, I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . . |
#6
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Hi,
If I create two separate styles for the table number and table title, I will have to create two table of content (TOC, one for the Headings and one for the Tables. Is there something that I should be aware if I create two TOC in the same document? Thanks, Eric, -----Original Message----- Another approach is to use two separate styles for the table number and table title. Add the needed amount of Space After to the Table Number style so that you don't have to insert extra lines or empty paragraphs. Include only the Table Title style in your list of tables and format the corresponding TOC style to have Table X. numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ... Hi, I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . . |
#7
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If you want to include the tables in the main table of contents, include the
Table Title style at a level one below the lowest level of heading included (for example, if you're including Headings 1-3, give Table Title an outline level of 4) and format that TOC style (TOC 4 in this example) to match whatever heading level you like, or format it differently. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Eric" wrote in message ... Hi, If I create two separate styles for the table number and table title, I will have to create two table of content (TOC, one for the Headings and one for the Tables. Is there something that I should be aware if I create two TOC in the same document? Thanks, Eric, -----Original Message----- Another approach is to use two separate styles for the table number and table title. Add the needed amount of Space After to the Table Number style so that you don't have to insert extra lines or empty paragraphs. Include only the Table Title style in your list of tables and format the corresponding TOC style to have Table X. numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ... Hi, I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . . |
#8
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You can use the Caption style for the figure number if desired. It can be
modified to look any way you want it. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Eric" wrote in message ... Hi, By default when I insert a caption (Table, Figure, etc..) it is assigned the "caption" style. Is there a way to assign a different style to a caption (Table, Figure, etc..) when it is created or do I have to modify the "caption" style of the caption (Table, Figure, etc...) after it has been created? -----Original Message----- Another approach is to use two separate styles for the table number and table title. Add the needed amount of Space After to the Table Number style so that you don't have to insert extra lines or empty paragraphs. Include only the Table Title style in your list of tables and format the corresponding TOC style to have Table X. numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. wrote in message ... Hi, I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . . |
#9
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Hi,
From what I understand, if I use two style to create the table number and table title I can't use the caption label "table" because only the table number will appear in the TOC of tables. So that's why I will use two styles as you recommended. The only way that I see to create a TOC from two styles (table number and table title) is to create the TOC using styles as the normal TOC for heading is created. I do not want to include de table number and titles in the main TOC for headings, instead I will create a second TOC in a following section of my document. So I was wondering if the method that I was correct or I'm doing it the wrong way...Thanks for your advice. The initial problem that I have is that I created the table number and the table title in the same paragraph by using (SHIFT-ENTER) twice. These 2 SHIFT-ENTER created a double spaces between in the TOC. When the title of my table is long these two spaces create a misalignement between the first line and the second line of the table title in the TOC. Eric, -----Original Message----- If you want to include the tables in the main table of contents, include the Table Title style at a level one below the lowest level of heading included (for example, if you're including Headings 1-3, give Table Title an outline level of 4) and format that TOC style (TOC 4 in this example) to match whatever heading level you like, or format it differently. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Eric" wrote in message ... Hi, If I create two separate styles for the table number and table title, I will have to create two table of content (TOC, one for the Headings and one for the Tables. Is there something that I should be aware if I create two TOC in the same document? Thanks, Eric, -----Original Message----- Another approach is to use two separate styles for the table number and table title. Add the needed amount of Space After to the Table Number style so that you don't have to insert extra lines or empty paragraphs. Include only the Table Title style in your list of tables and format the corresponding TOC style to have Table X. numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow- ups to the newsgroup so all may benefit. wrote in message ... Hi, I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . . . |
#10
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Let's back up here. You can still do what you want and either list the
tables in the overall TOC or create a separate one (the latter is more common). Here's how: 1. Use Insert | Caption to insert the Table 1, Table 2, etc., numbers. These will be in Caption style. If you don't like the appearance of the style, you can modify it. Or you can apply a different style to the captions after they have been inserted. 2. Use a separate style for the table title. Give this style an outline level higher than any heading style that will be included in your TOC. 3. When you construct your TOC, include the levels for your headings and the table titles. Let's say you're including Headings 1-3 and your table title is Level 4; so include four levels. If you have any Heading 4s in the document, be sure to remove the 4 from beside Heading 4 in the TOC Options. 4. Format the TOC 4 style to be autonumbered with the label "Table [number]." The results will be as follows: In the document: Table 1 [Caption style] Title of Table 1 [Table Title style] In the TOC: Table 1. Title of Table 1 [TOC 4 style] If you want to create a separate list of tables, you can do this by creating a TOC that includes only Level 4. This can be done through the Table of Contents dialog, but you can also hand-edit the TOC field if necessary to fine-tune it. See http://word.mvps.org/FAQs/Formatting/TOCSwitches.htm -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Eric" wrote in message ... Hi, From what I understand, if I use two style to create the table number and table title I can't use the caption label "table" because only the table number will appear in the TOC of tables. So that's why I will use two styles as you recommended. The only way that I see to create a TOC from two styles (table number and table title) is to create the TOC using styles as the normal TOC for heading is created. I do not want to include de table number and titles in the main TOC for headings, instead I will create a second TOC in a following section of my document. So I was wondering if the method that I was correct or I'm doing it the wrong way...Thanks for your advice. The initial problem that I have is that I created the table number and the table title in the same paragraph by using (SHIFT-ENTER) twice. These 2 SHIFT-ENTER created a double spaces between in the TOC. When the title of my table is long these two spaces create a misalignement between the first line and the second line of the table title in the TOC. Eric, -----Original Message----- If you want to include the tables in the main table of contents, include the Table Title style at a level one below the lowest level of heading included (for example, if you're including Headings 1-3, give Table Title an outline level of 4) and format that TOC style (TOC 4 in this example) to match whatever heading level you like, or format it differently. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow-ups to the newsgroup so all may benefit. "Eric" wrote in message ... Hi, If I create two separate styles for the table number and table title, I will have to create two table of content (TOC, one for the Headings and one for the Tables. Is there something that I should be aware if I create two TOC in the same document? Thanks, Eric, -----Original Message----- Another approach is to use two separate styles for the table number and table title. Add the needed amount of Space After to the Table Number style so that you don't have to insert extra lines or empty paragraphs. Include only the Table Title style in your list of tables and format the corresponding TOC style to have Table X. numbering. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA Word MVP FAQ site: http://word.mvps.org Email cannot be acknowledged; please post all follow- ups to the newsgroup so all may benefit. wrote in message ... Hi, I'm using Word2003. What I have done is that after the caption, I have created 2 manual line break so that the description of the table appears beside the caption in the TOC. In doing so the two Manual Line Break appear as two spaces in the TOC. In my document ------------------------- Table I(Manual Line Break) (Manual Line Break) Description of Table I In the TOC ------------------------ Table I ..Long description of Table I which takes two lines instead of one Thanks for the help. Pablo, -----Original Message----- Hi Eric, Which version of Word are we dealing with, here? I'm not able to reproduce, in a quick test, what you describe and show. I suspect it has something to do with how you've formatted either the caption (is that what you mean by table title?) or the TOC style (as bullets and numbering?). My first thought is that you have to make sure the tab and indent settings for that style align. Is it possible to remove the spaces created by a manual line break (SHIFT-ENTER) in the TOC or Table of tables? The problem that I have is when the titles of my tables are long the first line is not aligned with the second line in the Table of tables because the two (SHIFT- ENTER) created in the text. Anyhelp idea is welcome, thanks. Table 1 ..Blabla............... blablabla............... p.1 Cindy Meister INTER-Solutions, Switzerland http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004) http://www.word.mvps.org This reply is posted in the Newsgroup; please post any follow question or reply in the newsgroup and not by e- :-) . . . |
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