URGENT: Mailing rule problems of filing in outlook express and hard copy file systems in real case

Dear all,

I works in a trading company and need to file e-mail records of clients
and vendors. I want to make the file system in outlook express is the same
as the hard copy filing system. In such case, I can file all the records in
outlook express first, then print them and file to the box files. To
simplify the case, let's say I've three product categories: PA, PB, PC.
Three vendors, VA, VB, VC and some customers. Each vendor may provide more
than one category of products.

In the hard copy file systems:
1. Each product will have local customers and overseas customers, thus have
total six box files. Let it be PAO (overseas), PAL (local), PBO, PBL, PCO,
PCL. For the Vendors, we have VA, VB, VC three box files.

2. If we've received the customers enquiry, say customer A, we'll classify
it to one of the six box files, let's say PAO. Then in each box file, PAO
this case, we'll file the mail with the appropriate initial letter index, A
in this case.

3. On behalf of the customer, we'll send e-mail to vendors checking the cost
from vendors, say, VA, VB and VC. This mail will be filed to the
corresponding VA, VB and VC files. In addition, we'll print extra copies to
file under customer A's hard copies in the PAO, i.e. for the vendors, we'll
file in two locations, vendor box file and customer box file.

4. When the vendors replies, we'll file the mail under the vendor file and
customer file correspondingly!

Thus, in the outlook express, we'll take the Inbox as the root folder for
all folders:
1. Create nine folders, PAO, PAL, PBO, PBL, PCO, PCL, VA, VB, VC.

2. For each existing customer inside the product category, create a
subfolder under the corresponding folder. There may be cases that one
customer will be in multiple product categories.
- How can I set the mail rules determining this customer mail should be in
which category? Do I need to advice the customer putting specified wording
in front of the subject first , like PA: xxxxxx to determine the category of
the customer mail? In this case, I'll set the mail rule with specific
sender, e.g. @abc.com and wording in the subject, PA:, to move to the
customer folder, e.g. CA.
-If new customer, usually won't have the appropriate heading, PA, do I
certainly need to file it manually to the appropriate subfolder?

3. To file the vendor's mail, just set mailing rule, with specific receiver
(vendor) @vendor.com to put a copy of folder CA under the Vendor folder,
i.e. we 'll create customer folders under vendor folder!

4. To deal with the mailing rule to determine which folder should the
current received mail to put in and/or any extra copy need, have any one
idea how should i deal it? I just have idea to put some specific wording in
the subject line in this moment, e.g. a specific reference number in front
of the subject line. Let's say, use the customer number, e.g. c0001 and the
vendor number, v0001 in the mail we sent to the vendors, i.e. c0001v0001:
xxxx. Then we can set mailing rule: with specific wording in the subject
line, c0001v0001, move the mail in customer A (c0001) folder in PAO and put
a copy in customer A folder under Vendor(v0001) folder.

What's the maximum mailing rule I can set in outlook express? Will this
work efficiently as there will be a lot of mailing rules, each customer may
have more than two mail rules!

Best regards,
Teres Wong

To answer part of this, the message rules don't pick up text in the message
to filter on, so you'll have to use the subject line.

How you set it up is up to you, but I'd make sure and backup once you get it
working.

You can go here for more info on message rules:

http://www.mindspring.com/~oe_oh/

cheers,

steve

"Teres" wrote in message
...
Dear all,

I works in a trading company and need to file e-mail records of
clients
and vendors. I want to make the file system in outlook express is the
same
as the hard copy filing system. In such case, I can file all the records
in
outlook express first, then print them and file to the box files. To
simplify the case, let's say I've three product categories: PA, PB, PC.
Three vendors, VA, VB, VC and some customers. Each vendor may provide
more
than one category of products.

In the hard copy file systems:
1. Each product will have local customers and overseas customers, thus
have
total six box files. Let it be PAO (overseas), PAL (local), PBO, PBL,
PCO,
PCL. For the Vendors, we have VA, VB, VC three box files.

2. If we've received the customers enquiry, say customer A, we'll classify
it to one of the six box files, let's say PAO. Then in each box file, PAO
this case, we'll file the mail with the appropriate initial letter index,
A
in this case.

3. On behalf of the customer, we'll send e-mail to vendors checking the
cost
from vendors, say, VA, VB and VC. This mail will be filed to the
corresponding VA, VB and VC files. In addition, we'll print extra copies
to
file under customer A's hard copies in the PAO, i.e. for the vendors,
we'll
file in two locations, vendor box file and customer box file.

4. When the vendors replies, we'll file the mail under the vendor file and
customer file correspondingly!

Thus, in the outlook express, we'll take the Inbox as the root folder for
all folders:
1. Create nine folders, PAO, PAL, PBO, PBL, PCO, PCL, VA, VB, VC.

2. For each existing customer inside the product category, create a
subfolder under the corresponding folder. There may be cases that one
customer will be in multiple product categories.
- How can I set the mail rules determining this customer mail should be in
which category? Do I need to advice the customer putting specified
wording
in front of the subject first , like PA: xxxxxx to determine the category
of
the customer mail? In this case, I'll set the mail rule with specific
sender, e.g. @abc.com and wording in the subject, PA:, to move to the
customer folder, e.g. CA.
-If new customer, usually won't have the appropriate heading, PA, do I
certainly need to file it manually to the appropriate subfolder?

3. To file the vendor's mail, just set mailing rule, with specific
receiver
(vendor) @vendor.com to put a copy of folder CA under the Vendor folder,
i.e. we 'll create customer folders under vendor folder!

4. To deal with the mailing rule to determine which folder should the
current received mail to put in and/or any extra copy need, have any one
idea how should i deal it? I just have idea to put some specific wording
in
the subject line in this moment, e.g. a specific reference number in front
of the subject line. Let's say, use the customer number, e.g. c0001 and
the
vendor number, v0001 in the mail we sent to the vendors, i.e. c0001v0001:
xxxx. Then we can set mailing rule: with specific wording in the subject
line, c0001v0001, move the mail in customer A (c0001) folder in PAO and
put
a copy in customer A folder under Vendor(v0001) folder.

What's the maximum mailing rule I can set in outlook express? Will this
work efficiently as there will be a lot of mailing rules, each customer
may
have more than two mail rules!

Best regards,
Teres Wong

Thanks!

One more simple question, to avoid reaching the limit of 2G for each leave
folder create. I decided to create subfolder for each quarter, i.e. Jan to
March, Apr to June, July to Sep and Oct to Dec.
-Back up data: is it just to copy the *.dbx file to any media like CD rom?
-Delete old data to save space: delete the folder and mail in outlook
express?
-Restore data
--on same computer: just copy the *.dbx file to the original path? Do I
need to create the fodler structure first? For example, a folder is a child
folder of A and I've delted both A.dbx and a.dbx:
--- If I just want and empty parent folder A: create new folder A in
outlook and exited. Copy a.dbx in the user path.
---Want both original folder A and mail, as well as a. Just copy
both A.dbx and a.dbx?
--on different computer: is everthing the same except copying the *.dbx
to the appropriate user path for outlook?

Best regards
Teres
"Steve Cochran" ???
???...
To answer part of this, the message rules don't pick up text in the
message
to filter on, so you'll have to use the subject line.

How you set it up is up to you, but I'd make sure and backup once you get
it
working.

You can go here for more info on message rules:

http://www.mindspring.com/~oe_oh/

cheers,

steve

"Teres" wrote in message
...
Dear all,

I works in a trading company and need to file e-mail records of
clients
and vendors. I want to make the file system in outlook express is the
same
as the hard copy filing system. In such case, I can file all the
records
in
outlook express first, then print them and file to the box files. To
simplify the case, let's say I've three product categories: PA, PB, PC.
Three vendors, VA, VB, VC and some customers. Each vendor may provide
more
than one category of products.

In the hard copy file systems:
1. Each product will have local customers and overseas customers, thus
have
total six box files. Let it be PAO (overseas), PAL (local), PBO, PBL,
PCO,
PCL. For the Vendors, we have VA, VB, VC three box files.

2. If we've received the customers enquiry, say customer A, we'll
classify
it to one of the six box files, let's say PAO. Then in each box file,
PAO
this case, we'll file the mail with the appropriate initial letter
index,
A
in this case.

3. On behalf of the customer, we'll send e-mail to vendors checking the
cost
from vendors, say, VA, VB and VC. This mail will be filed to the
corresponding VA, VB and VC files. In addition, we'll print extra
copies
to
file under customer A's hard copies in the PAO, i.e. for the vendors,
we'll
file in two locations, vendor box file and customer box file.

4. When the vendors replies, we'll file the mail under the vendor file
and
customer file correspondingly!

Thus, in the outlook express, we'll take the Inbox as the root folder
for
all folders:
1. Create nine folders, PAO, PAL, PBO, PBL, PCO, PCL, VA, VB, VC.

2. For each existing customer inside the product category, create a
subfolder under the corresponding folder. There may be cases that one
customer will be in multiple product categories.
- How can I set the mail rules determining this customer mail should be
in
which category? Do I need to advice the customer putting specified
wording
in front of the subject first , like PA: xxxxxx to determine the
category
of
the customer mail? In this case, I'll set the mail rule with specific
sender, e.g. @abc.com and wording in the subject, PA:, to move to the
customer folder, e.g. CA.
-If new customer, usually won't have the appropriate heading, PA, do I
certainly need to file it manually to the appropriate subfolder?

3. To file the vendor's mail, just set mailing rule, with specific
receiver
(vendor) @vendor.com to put a copy of folder CA under the Vendor folder,
i.e. we 'll create customer folders under vendor folder!

4. To deal with the mailing rule to determine which folder should the
current received mail to put in and/or any extra copy need, have any one
idea how should i deal it? I just have idea to put some specific
wording
in
the subject line in this moment, e.g. a specific reference number in
front
of the subject line. Let's say, use the customer number, e.g. c0001 and
the
vendor number, v0001 in the mail we sent to the vendors, i.e.
c0001v0001:
xxxx. Then we can set mailing rule: with specific wording in the
subject
line, c0001v0001, move the mail in customer A (c0001) folder in PAO and
put
a copy in customer A folder under Vendor(v0001) folder.

What's the maximum mailing rule I can set in outlook express? Will this
work efficiently as there will be a lot of mailing rules, each customer
may
have more than two mail rules!

Best regards,
Teres Wong

Follow these caveats and you're not likely to even approach 2GB, Teres:

Don't use Inbox or Sent Items to archive messages. Move them to local
folders created for this purpose.

Disable Background Compacting and frequently perform a manual compact of all
OE folders while "working offline". More at
http://insideoe.tomsterdam.com/files/maintain.htm.

Your anti-virus application's email scanning feature can also cause such
corruption. Disable it. It provides no additional protection.

References:

Backup & Restore OE Data
http://insideoe.tomsterdam.com/backup/index.htm
http://www.oehelp.com/backup.aspx

OE Files & Settings
http://insideoe.tomsterdam.com/files/index.htm

Importing OE Data
http://insideoe.tomsterdam.com/faqs/how.htm#importOE5
http://insideoe.tomsterdam.com/faqs/how.htm#importdbx

OE Freebie Backup
http://www.oehelp.com/OEBackup/Default.aspx

Using WinXP's FAST Wizard, by MVP Gary Woodruff
(Please read the caveats about Outlook Express)
http://aumha.org/win5/a/fast.htm

MVP "Majik", author of OE Freebie Backup, writes:
paste
Backup and archiving are two separate things that people sometimes confuse
each other with. What it sounds like you are wanting to do is archive the
old message stores for possible later retrieval. Usually archiving is a way
to store the old messages, clear them from the current setup and basically
start over with empty files. Should you have a need to restore those files,
you can simply import them into OE.

Backup is done in case you have a problem and need to restore the data as it
was.

Backing up files should be done in a way that you understand what and where
the files are, how long you want to retain them, etc.

Two different forms of backup (others may have additional plans):

1) Make a backup of the current data. (Backup1)
The next time you backup the data, put it in a separate folder.
(Backup2)
The next time you backup the data, put it in a separate folder again.
(Backup3)
The next time you backup, overwrite Backup1
The next time you backup, overwrite Backup2
The next time you backup, overwrite Backup3
The next time you backup, overwrite Backup1
The next time you backup, overwrite Backup2
The next time you backup, overwrite Backup3
&c.

You always keep the last three backups for that just in case problem.

2) Make a backup to a different folder for each backup, never overwriting
the previous.

One idea: I've got several clients doing now for backing up their messages
is to create a folder within OE and name it the month (March2004) of the
backup. They can easily copy just that one DBX file and put it on CD then
delete it from within OE. When they need it, they can easily then make a
new folder of the same name, open it to create the dbx file required to get
it in the Folders.dbx file), close OE, then copy the backed up dbx file over
the existing one (removing the read only attribute) then restarting OE.
Their messages are there waiting on them then and when they finish, all they
have to do is delete the folder in OE. They won't be adding messages to that
dbx file so it's no big deal when they delete it.
/paste
--
~Robear Dyer (PA Bear)
MS MVP-Windows (IE/OE), AH-VSOP

Are You Ready for WinXP SP2?
http://support.microsoft.com/default...r=windowsxpsp2

What You Should Know About Spyware
http://www.microsoft.com/athome/secu...ssoftware.mspx

AumHa Forums
http://forum.aumha.org

Teres wrote:
Thanks!

One more simple question, to avoid reaching the limit of 2G for each leave
folder create. I decided to create subfolder for each quarter, i.e. Jan
to March, Apr to June, July to Sep and Oct to Dec.
-Back up data: is it just to copy the *.dbx file to any media like CD rom?
-Delete old data to save space: delete the folder and mail in outlook
express?
-Restore data
--on same computer: just copy the *.dbx file to the original path? Do
I need to create the fodler structure first? For example, a folder is a
child folder of A and I've delted both A.dbx and a.dbx:
--- If I just want and empty parent folder A: create new folder A
in outlook and exited. Copy a.dbx in the user path.
---Want both original folder A and mail, as well as a. Just copy
both A.dbx and a.dbx?
--on different computer: is everthing the same except copying the *.dbx
to the appropriate user path for outlook?

Best regards
Teres
"Steve Cochran" ???
???...
To answer part of this, the message rules don't pick up text in the
message to filter on, so you'll have to use the subject line.

How you set it up is up to you, but I'd make sure and backup once you
get it working.

You can go here for more info on message rules:

http://www.mindspring.com/~oe_oh/

cheers,

steve

"Teres" wrote in message
...
Dear all,

I works in a trading company and need to file e-mail records of
clients and vendors. I want to make the file system in outlook
express is the same as the hard copy filing system. In such case, I
can file all the records in outlook express first, then print them
and file to the box files. To simplify the case, let's say I've
three product categories: PA, PB, PC. Three vendors, VA, VB, VC and
some customers. Each vendor may provide more than one category of
products.

In the hard copy file systems:
1. Each product will have local customers and overseas customers,
thus have total six box files. Let it be PAO (overseas), PAL
(local), PBO, PBL, PCO, PCL. For the Vendors, we have VA, VB, VC
three box files.

2. If we've received the customers enquiry, say customer A, we'll
classify it to one of the six box files, let's say PAO. Then in each
box file, PAO this case, we'll file the mail with the appropriate
initial letter index, A in this case.

3. On behalf of the customer, we'll send e-mail to vendors checking
the cost from vendors, say, VA, VB and VC. This mail will be filed
to the corresponding VA, VB and VC files. In addition, we'll print
extra copies to file under customer A's hard copies in the PAO, i.e.
for the vendors, we'll file in two locations, vendor box file and
customer box file.

4. When the vendors replies, we'll file the mail under the vendor
file and customer file correspondingly!

Thus, in the outlook express, we'll take the Inbox as the root folder
for all folders:
1. Create nine folders, PAO, PAL, PBO, PBL, PCO, PCL, VA, VB, VC.

2. For each existing customer inside the product category, create a
subfolder under the corresponding folder. There may be cases that one
customer will be in multiple product categories.
- How can I set the mail rules determining this customer mail should
be in which category? Do I need to advice the customer putting
specified wording in front of the subject first , like PA: xxxxxx to
determine the category of the customer mail? In this case, I'll set
the mail rule with specific sender, e.g. @abc.com and wording in the
subject, PA:, to move to the customer folder, e.g. CA.
-If new customer, usually won't have the appropriate heading, PA, do I
certainly need to file it manually to the appropriate subfolder?

3. To file the vendor's mail, just set mailing rule, with specific
receiver (vendor) @vendor.com to put a copy of folder CA under the
Vendor folder, i.e. we 'll create customer folders under vendor
folder!

4. To deal with the mailing rule to determine which folder should the
current received mail to put in and/or any extra copy need, have any
one idea how should i deal it? I just have idea to put some specific
wording in the subject line in this moment, e.g. a specific reference
number in front of the subject line. Let's say, use the customer
number, e.g. c0001 and the vendor number, v0001 in the mail we sent
to the vendors, i.e. c0001v0001: xxxx. Then we can set mailing rule:
with specific wording in the subject line, c0001v0001, move the mail
in customer A (c0001) folder in PAO and put a copy in customer A
folder under Vendor(v0001) folder.

What's the maximum mailing rule I can set in outlook express? Will
this work efficiently as there will be a lot of mailing rules, each
customer may have more than two mail rules!

Best regards,
Teres Wong

Dear PA Bear,

Thanks for clearly explaination of archive and backup. Actually I need
both of them ^-^ !

One more simple question in my case:

I always need to mailing offer new products with catalogues in JPEG.
Each single mail will ususally resulting in one to two MBs:
- As I don't want to put all clients in BCC for mass mailing, I mail to the
client one by one (may be sometimes the mail will have extra information for
particular client). Is there any method I can use directly in Outlook
express like using mail merge with word and outlook? Even in outlook, there
is no cc or bcc filed i can use for merge!
- Usually, my boss request me to bcc a copy to the one mail account, so that
he can check back all the mails sent where ever he is in. This is the case
casuisng the db file reaching the 2GB limit! As I want to keep one mail
with attachemnt only and all the rest removing the attachment to keep a
record, how can I do it efficiently? If it really need programming, where
can I find some sample codes? Can anyone suggest some good books for the
programming? I did learn some programming a few years ago when I still a
student, like C, C++, java, etc. However, I've long time not touching
programming. _

Thanks for any advice!

Best regards,
Teres
"PA Bear" ???
???...
Follow these caveats and you're not likely to even approach 2GB, Teres:

Don't use Inbox or Sent Items to archive messages. Move them to local
folders created for this purpose.

Disable Background Compacting and frequently perform a manual compact of
all
OE folders while "working offline". More at
http://insideoe.tomsterdam.com/files/maintain.htm.

Your anti-virus application's email scanning feature can also cause such
corruption. Disable it. It provides no additional protection.

References:

Backup & Restore OE Data
http://insideoe.tomsterdam.com/backup/index.htm
http://www.oehelp.com/backup.aspx

OE Files & Settings
http://insideoe.tomsterdam.com/files/index.htm

Importing OE Data
http://insideoe.tomsterdam.com/faqs/how.htm#importOE5
http://insideoe.tomsterdam.com/faqs/how.htm#importdbx

OE Freebie Backup
http://www.oehelp.com/OEBackup/Default.aspx

Using WinXP's FAST Wizard, by MVP Gary Woodruff
(Please read the caveats about Outlook Express)
http://aumha.org/win5/a/fast.htm

MVP "Majik", author of OE Freebie Backup, writes:
paste
Backup and archiving are two separate things that people sometimes confuse
each other with. What it sounds like you are wanting to do is archive the
old message stores for possible later retrieval. Usually archiving is a
way
to store the old messages, clear them from the current setup and basically
start over with empty files. Should you have a need to restore those
files,
you can simply import them into OE.

Backup is done in case you have a problem and need to restore the data as
it
was.

Backing up files should be done in a way that you understand what and
where
the files are, how long you want to retain them, etc.

Two different forms of backup (others may have additional plans):

1) Make a backup of the current data. (Backup1)
The next time you backup the data, put it in a separate folder.
(Backup2)
The next time you backup the data, put it in a separate folder again.
(Backup3)
The next time you backup, overwrite Backup1
The next time you backup, overwrite Backup2
The next time you backup, overwrite Backup3
The next time you backup, overwrite Backup1
The next time you backup, overwrite Backup2
The next time you backup, overwrite Backup3
&c.

You always keep the last three backups for that just in case problem.

2) Make a backup to a different folder for each backup, never overwriting
the previous.

One idea: I've got several clients doing now for backing up their messages
is to create a folder within OE and name it the month (March2004) of the
backup. They can easily copy just that one DBX file and put it on CD then
delete it from within OE. When they need it, they can easily then make a
new folder of the same name, open it to create the dbx file required to
get
it in the Folders.dbx file), close OE, then copy the backed up dbx file
over
the existing one (removing the read only attribute) then restarting OE.
Their messages are there waiting on them then and when they finish, all
they
have to do is delete the folder in OE. They won't be adding messages to
that
dbx file so it's no big deal when they delete it.
/paste
--
~Robear Dyer (PA Bear)
MS MVP-Windows (IE/OE), AH-VSOP

Are You Ready for WinXP SP2?
http://support.microsoft.com/default...r=windowsxpsp2

What You Should Know About Spyware
http://www.microsoft.com/athome/secu...ssoftware.mspx

AumHa Forums
http://forum.aumha.org

Teres wrote:
Thanks!

One more simple question, to avoid reaching the limit of 2G for each
leave
folder create. I decided to create subfolder for each quarter, i.e. Jan
to March, Apr to June, July to Sep and Oct to Dec.
-Back up data: is it just to copy the *.dbx file to any media like CD
rom?
-Delete old data to save space: delete the folder and mail in outlook
express?
-Restore data
--on same computer: just copy the *.dbx file to the original path?
Do
I need to create the fodler structure first? For example, a folder is a
child folder of A and I've delted both A.dbx and a.dbx:
--- If I just want and empty parent folder A: create new folder A
in outlook and exited. Copy a.dbx in the user path.
---Want both original folder A and mail, as well as a. Just copy
both A.dbx and a.dbx?
--on different computer: is everthing the same except copying the
*.dbx
to the appropriate user path for outlook?

Best regards
Teres
"Steve Cochran" ???
???...
To answer part of this, the message rules don't pick up text in the
message to filter on, so you'll have to use the subject line.

How you set it up is up to you, but I'd make sure and backup once you
get it working.

You can go here for more info on message rules:

http://www.mindspring.com/~oe_oh/

cheers,

steve

"Teres" wrote in message
...
Dear all,

I works in a trading company and need to file e-mail records of
clients and vendors. I want to make the file system in outlook
express is the same as the hard copy filing system. In such case, I
can file all the records in outlook express first, then print them
and file to the box files. To simplify the case, let's say I've
three product categories: PA, PB, PC. Three vendors, VA, VB, VC and
some customers. Each vendor may provide more than one category of
products.

In the hard copy file systems:
1. Each product will have local customers and overseas customers,
thus have total six box files. Let it be PAO (overseas), PAL
(local), PBO, PBL, PCO, PCL. For the Vendors, we have VA, VB, VC
three box files.

2. If we've received the customers enquiry, say customer A, we'll
classify it to one of the six box files, let's say PAO. Then in
each
box file, PAO this case, we'll file the mail with the appropriate
initial letter index, A in this case.

3. On behalf of the customer, we'll send e-mail to vendors checking
the cost from vendors, say, VA, VB and VC. This mail will be filed
to the corresponding VA, VB and VC files. In addition, we'll print
extra copies to file under customer A's hard copies in the PAO, i.e.
for the vendors, we'll file in two locations, vendor box file and
customer box file.

4. When the vendors replies, we'll file the mail under the vendor
file and customer file correspondingly!

Thus, in the outlook express, we'll take the Inbox as the root
folder
for all folders:
1. Create nine folders, PAO, PAL, PBO, PBL, PCO, PCL, VA, VB, VC.

2. For each existing customer inside the product category, create a
subfolder under the corresponding folder. There may be cases that
one
customer will be in multiple product categories.
- How can I set the mail rules determining this customer mail should
be in which category? Do I need to advice the customer putting
specified wording in front of the subject first , like PA: xxxxxx to
determine the category of the customer mail? In this case, I'll set
the mail rule with specific sender, e.g. @abc.com and wording in the
subject, PA:, to move to the customer folder, e.g. CA.
-If new customer, usually won't have the appropriate heading, PA, do
I
certainly need to file it manually to the appropriate subfolder?

3. To file the vendor's mail, just set mailing rule, with specific
receiver (vendor) @vendor.com to put a copy of folder CA under the
Vendor folder, i.e. we 'll create customer folders under vendor
folder!

4. To deal with the mailing rule to determine which folder should
the
current received mail to put in and/or any extra copy need, have any
one idea how should i deal it? I just have idea to put some
specific
wording in the subject line in this moment, e.g. a specific
reference
number in front of the subject line. Let's say, use the customer
number, e.g. c0001 and the vendor number, v0001 in the mail we sent
to the vendors, i.e. c0001v0001: xxxx. Then we can set mailing
rule:
with specific wording in the subject line, c0001v0001, move the mail
in customer A (c0001) folder in PAO and put a copy in customer A
folder under Vendor(v0001) folder.

What's the maximum mailing rule I can set in outlook express? Will
this work efficiently as there will be a lot of mailing rules, each
customer may have more than two mail rules!

Best regards,
Teres Wong

Anyone know the maximum number of mailing rule can outlook express handle?
In my case, each folder for a customer many need 1 rule, there may be a few
thousand rule in my case!

Best regards,
Teres
"Teres" ¦b¶l¥ó
¤¤¼¶¼g...
Dear all,

I works in a trading company and need to file e-mail records of
clients
and vendors. I want to make the file system in outlook express is the
same
as the hard copy filing system. In such case, I can file all the records
in
outlook express first, then print them and file to the box files. To
simplify the case, let's say I've three product categories: PA, PB, PC.
Three vendors, VA, VB, VC and some customers. Each vendor may provide
more
than one category of products.

In the hard copy file systems:
1. Each product will have local customers and overseas customers, thus
have
total six box files. Let it be PAO (overseas), PAL (local), PBO, PBL,
PCO,
PCL. For the Vendors, we have VA, VB, VC three box files.

2. If we've received the customers enquiry, say customer A, we'll classify
it to one of the six box files, let's say PAO. Then in each box file, PAO
this case, we'll file the mail with the appropriate initial letter index,
A
in this case.

3. On behalf of the customer, we'll send e-mail to vendors checking the
cost
from vendors, say, VA, VB and VC. This mail will be filed to the
corresponding VA, VB and VC files. In addition, we'll print extra copies
to
file under customer A's hard copies in the PAO, i.e. for the vendors,
we'll
file in two locations, vendor box file and customer box file.

4. When the vendors replies, we'll file the mail under the vendor file and
customer file correspondingly!

Thus, in the outlook express, we'll take the Inbox as the root folder for
all folders:
1. Create nine folders, PAO, PAL, PBO, PBL, PCO, PCL, VA, VB, VC.

2. For each existing customer inside the product category, create a
subfolder under the corresponding folder. There may be cases that one
customer will be in multiple product categories.
- How can I set the mail rules determining this customer mail should be in
which category? Do I need to advice the customer putting specified
wording
in front of the subject first , like PA: xxxxxx to determine the category
of
the customer mail? In this case, I'll set the mail rule with specific
sender, e.g. @abc.com and wording in the subject, PA:, to move to the
customer folder, e.g. CA.
-If new customer, usually won't have the appropriate heading, PA, do I
certainly need to file it manually to the appropriate subfolder?

3. To file the vendor's mail, just set mailing rule, with specific
receiver
(vendor) @vendor.com to put a copy of folder CA under the Vendor folder,
i.e. we 'll create customer folders under vendor folder!

4. To deal with the mailing rule to determine which folder should the
current received mail to put in and/or any extra copy need, have any one
idea how should i deal it? I just have idea to put some specific wording
in
the subject line in this moment, e.g. a specific reference number in front
of the subject line. Let's say, use the customer number, e.g. c0001 and
the
vendor number, v0001 in the mail we sent to the vendors, i.e. c0001v0001:
xxxx. Then we can set mailing rule: with specific wording in the subject
line, c0001v0001, move the mail in customer A (c0001) folder in PAO and
put
a copy in customer A folder under Vendor(v0001) folder.

What's the maximum mailing rule I can set in outlook express? Will this
work efficiently as there will be a lot of mailing rules, each customer
may
have more than two mail rules!

Best regards,
Teres Wong

The upper limit for number of rules is 4096 - this includes blocked
senders as well, since that is also treated as a rule.
--
~Robear Dyer (PA Bear)
MS MVP-Windows (IE/OE), AH-VSOP

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Teres wrote:
Anyone know the maximum number of mailing rule can outlook express handle?
In my case, each folder for a customer many need 1 rule, there may be a
few thousand rule in my case!

Teres wrote:
I always need to mailing offer new products with catalogues in JPEG.
Each single mail will ususally resulting in one to two MBs.
- As I don't want to put all clients in BCC for mass mailing, I mail to
the client one by one (may be sometimes the mail will have extra
information for particular client). Is there any method I can use
directly in Outlook express like using mail merge with word and outlook?
Even in outlook, there is no cc or bcc filed i can use for merge!

Teres, it certainly sounds like you should be using Outlook for everything,
not Outlook Express. That being said, see:

HOW TO Create a Mail Merge
http://www.mvps.org/word/FAQs/MailMe...AMailMerge.htm

You can perform a Mail Merge in various Word versions, in many cases using
OE Address Book, to print standard labels for, say, Christmas cards or for
mass mailings. Much depends on the version of Word version in use. See
http://office.microsoft.com/search/r...ery=mail+merge.

You'll get much more help in this Word-Mail Merge specific newsgroup:

news://msnews.microsoft.com/microsof...ilmerge.fields

- Usually, my boss request me to bcc a copy to the one mail account, so
that he can check back all the mails sent where ever he is in. This is
the case casuisng the db file reaching the 2GB limit! As I want to keep
one mail with attachemnt only and all the rest removing the attachment to
keep a record, how can I do it efficiently?
snip

In OE, this can't be done. Perhaps a third-party utility could do it (and
no, I don't know of such a utility). Again, Outlook/Office would be able to
handle this.
--
~Robear Dyer (PA Bear)
MS MVP-Windows (IE/OE), AH-VSOP

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http://support.microsoft.com/default...r=windowsxpsp2

What You Should Know About Spyware
http://www.microsoft.com/athome/secu...ssoftware.mspx

AumHa Forums
http://forum.aumha.org